TLC Monthly Webinar for Tutor Coordinators

TLC Monthly Webinar for Tutor CoordinatorsNovember 26, 201310:00am 11:00amMonitoring Quality of Tutor Instructionhttps://www2.gotomeeting.com/register/794503842AgendaReview of use of webinar platform, GoToMeeting Monitoring Quality of Tutor InstructionSharingNext webinarDecember 17, 2013, 10:00 11:00 am Professional development for tutors

Navigation of GoToMeeting

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4Navigation of GoToMeeting

Monitoring Quality of Tutor instruction

Tutor Coordinator Survey

Tutor ObservationBegin with a conversation with the tutorTutor ObservationBegin with a conversation with the tutorDetermine what he/she would like to have observedTutor ObservationBegin with a conversation with the tutorDetermine what he/she would like to have observedDevelop a checklist or rubric to use during observation (could also be used by the tutor as a self-assessment)Tutor ObservationBegin with a conversation with the tutorDetermine what he/she would like to have observedDevelop a checklist or rubric to use during observation (could also be used by the tutor as a self-assessment)Observe a session and comment on pre-determined topicsTutor ObservationBegin with a conversation with the tutorDetermine what he/she would like to have observedDevelop a checklist or rubric to use during observation (could also be used by the tutor as a self-assessment)Observe a session and comment on pre-determined topicsUse the tutor competencies or job description to help determine areas for observationResources for Evaluating TutorsThe following resources can be found on TLCs website in the Tutor Coordinator Section under Evaluating Tutors.Tutor Competencies and Action Plan for Tutor Professional DevelopmentObservation Checklist based on Tutor CompetenciesTutor Self-Assessment for Guiding Professional DevelopmentTutor Session Observation RubricLearner-Centered Instruction ChecklistTutor Coordinator SurveyStudent commentsStudent outcomesSelf-report and/or tutor reportsPeer reports

ProsConsHonestSubjectiveSpecific to tutorLearner may not knowLearner can state if instruction has helped him/her learn14Tutor Coordinator SurveyStudent commentsStudent outcomesSelf-report and/or tutor reportsPeer reports

ProsConsEasily measuredDifficult to directly tie to instruction15Tutor Coordinator SurveyStudent commentsStudent outcomesSelf-report and/or tutor reportsPeer reports

ProsConsReflectiveSubjective16Tutor Coordinator SurveyStudent commentsStudent outcomesSelf-report and/or tutor reportsPeer reports

ProsConsEmpathetic reviewMay be unclear guidelines17Suggestions from the articleLinking Teacher Evaluation to Professional Development: Focusing on Improving Teaching and LearningClassroom observationsStudent learning growthPortfolios (traditional or digital)Student surveysClassroom artifacts (work samples)Questions andSuggestions from PeersQuestions from Peers?? Do tutors need to be evaluated a specific number of times per year??

Questions from Peers?? Do tutors need to be evaluated a specific number of times per year??

?? Should supervisors sit down with tutors and have a formal evaluation at some point or are evaluation sheets and informal assessments of tutor work sufficient??

Questions from Peers?? Do tutors need to be evaluated a specific number of times per year??

?? Should supervisors sit down with tutors and have a formal evaluation at some point or are evaluation sheets and informal assessments of tutor work sufficient??

?? What criteria do I use to choose an evaluation method??

Questions from Peers?? Do tutors need to be evaluated a specific number of times per year??

?? Should supervisors sit down with tutors and have a formal evaluation at some point or are evaluation sheets and informal assessments of tutor work sufficient??

?? What criteria do I use to choose an evaluation method??

?? Is the evaluation method generally the same for each one-on-one tutor, each classroom assistant, and each small group tutor??

Questions from Peers?? Do tutors need to be evaluated a specific number of times per year??

?? Should supervisors sit down with tutors and have a formal evaluation at some point or are evaluation sheets and informal assessments of tutor work sufficient??

?? What criteria do I use to choose an evaluation method??

?? Is the evaluation method generally the same for each one-on-one tutor, each classroom assistant, and each small group tutor??

?? What role does the tutor play in his/her evaluation??

Comments from article:Linking Teacher Evaluation to Professional Development: Focusing on Improving Teaching and LearningI think it is important to have a mix of objective and subjective measures to consider, as learning can be a complex thing to evaluate, as can teaching. We want to be sure we are benefitting our learners by using effective, well-trained tutors.one measure alone cannot provide us the information needed to assess a tutors performance.

Tutor Reporting

Online Tutor Report FormTutors of Literacy in the Commonwealth tlcliteracy.orgOnline report formPurposes for online formAssist Tutor Coordinators in managing tutor reportsProvide data for effectiveness of tutoringGather consistent information throughout stateInform TLCs support services

SharingSharingEach webinar will allow some time for Tutor Coordinators to share a success or challenge of the month.What are your successes?What are your challenges?

What support can TLC provide you?

Upcoming Webinar TopicsDecember ~ Professional development for tutorsJanuary ~ Tutor retention and motivationFebruary ~ Tutor recruitment and selectionMarch ~ Tutor managementApril ~ Basic tutor trainingMay ~ Professional development for tutor coordinatorsJune ~ TBDList of tutor coordinator webinars can be found at TLCs website, tlcliteracy.org or more specifically, at this link.

Please share your requests with me, kim@tlcliteracy.org.

Thank you!Next Tutor Coordinator Webinar: December 17, 10-11amTopic: Professional development for tutorsRegister at this link: https://www2.gotomeeting.com/register/796122234Please plan to share what has worked for you and what questions you have for others.For Your ReferenceTutor Coordinators,The following slides are for your reference and will be left in the monthly power points shared by Tutors of Literacy.Please let me, kim@tlcliteracy.org, know if there is something you would like to see added here.Guskey OverviewFive Levels of Professional Development Evaluation (adapted from Guskey, 2002)

For professional developers: 1) ensure teachers/tutors enjoy the experience 2) ensure teachers/tutors learn something 3) ensure supports for change/implementation are in place 4) ensure opportunities and awareness of how to use new knowledge and skills 5) see what the impact is on studentsJohnson, K.A. & Linden A.PD Evaluation for Minnesota33Tutor Coordinator Job Description and RolesDefinition from Draft Adult and Family Literacy Guidelines, 2013-2014205.7 Tutor CoordinatorTutor Coordinators provide training and support to volunteer adult education instructors and their learners. The duties include, but are not limited to, implementing effective processes for tutor screening, making referrals to the case manager, participating in orientation, conducting training sessions, assigning and supporting tutor-student pairs/groups, providing ongoing supervision of tutoring staff and working with the In-House PD Specialist to coordinate tutor professional development.Tutor Coordinator Job Description and RolesTutor Coordinators provide training to volunteer adult education instructors AND associated learners support volunteer adult education instructors AND associated learners Duties include, but are not limited to, implementing effective processes for tutor screening making referrals to the case manager participating in orientationconducting training sessions assigning tutor-student pairs/groupssupporting tutor-student pairs/groupsproviding ongoing supervision of tutoring staffworking with the In-House PD Specialist to coordinate tutor professional developmentVolunteer Instructor Job Description and RolesDefinition from Draft Adult and Family Literacy Guidelines, 2013-2014205.8 Volunteer Instructor, pages 7 - 8Volunteer Instructors provide one-on-one or small group instruction to students. Though they are not paid staff members, volunteer instructors are still required to participate in professional development activities and to schedule time for instruction preparation. Volunteer Instructors should work with tutor coordinators to periodically review goals; adjust student placement, if needed; and coordinate with intake specialist and case manager.

Volunteer instructors (tutors) must have a four-year degree or be currently enrolled in a four-year degree program. This includes community college if the student is enrolled in a transfer program that will lead to a four-year degree. If the person has stopped taking courses, they are not considered to be pursuing the degree.

Tutors without a four-year degree are permitted if they show continuous tutoring since Program Year (PY) 2006-07, have participated in one in-service activity in each of those years, and have been consistently providing a minimum of three hours of tutoring a week (with breaks of one/two weeks once or twice a year).

Note: PA Literacy Corps students, teacher aides and non-instructional volunteers are exempt from the four-year degree requirement.Statement for the Role of a TutorAs a volunteer instructor, I will continually strive to identify and meet the needs of the learner(s) I tutor by learning about and applying new techniques during my instruction. To demonstrate the effectiveness of the tutoring sessions, I will document the instructional strategies I apply and how the learner is affected. Whenever possible, I will share my tutoring experiences with my peers so we can all learn and grow together.