Practical Issues for Institutional Repositories Bill Hubbard SHERPA Project Manager University of...

Practical Issues for Institutional Repositories

Bill Hubbard

SHERPA Project Manager

University of Nottingham

Definitions

eprints repositories open access

Benefits for the researcher

wide dissemination – papers more visible– cited more

rapid dissemination ease of access cross-searchable value added services

– hit counts on papers– personalised publications lists– citation analyses

Practical issues

establishing an archive populating an archive copyright advocacy & changing working habits maintenance preservation concerns

Establishing an archive

technically straight forward free software - EPrints.org, DSpace and others standard server needs integration into institutional systems & services collections policy

Serving the academic community

different disciplines and research cultures– pre-prints - post-prints - book chapters - working papers

librarians see the collection en masse - “the repository” academics see the collection in the particular it is a service to academics and their needs repository structure gives operational efficiency

Populating an archive

authors archive their articles– supplementary to current practice– easy to adopt– assistance is available

departments archive their research– natural unit of organisation– helps research profile

depositing service– centralised control of process

Copyright

requires rights to archive an eprint– authors often sign away copyright completely– check publisher’s Copyright Transfer Agreement– use SHERPA/RoMEO list

repository needs rights for preservation long-term– takes on responsibilities for access

issue of IPR control– public funding: public access

Advocacy and working habits

academics administrators librarians funding agencies publishers media contacts industrial and external users

Maintenance

technical maintenance deposition of eprints as part of working life service and support maintenance

Preservation

what is preserved how long it is preserved in what form

Concerns

subject base more natural ? – institutional infrastructure, view by subject

quality control ?– peer-review clearly labelled

version control– which is definitive version - will repositories fill this role?

plagiarism– old problem - and easier to detect

threat to journals?– evidence shows co-existence possible - but in the future . . . ?

Futures

repositories can work in tandem with – traditional journals– OA journals– overlay journals– peer-review boards

possibilities to enhance research outputs– multimedia outputs– data sets– developing papers

http://www.sherpa.ac.uk

bill.hubbard@nottingham.ac.uk

SHERPA -

Securing a Hybrid Environment for Research Preservation and Access

development partner institutions– Nottingham (lead), Edinburgh, Glasgow, Oxford, Leeds,

Sheffield, York; the British Library and AHDS

associate partner institutions– Birkbeck College, Birmingham, Bristol, Cambridge, Durham,

Imperial College, Kings College, Newcastle, Royal Holloway, School of Oriental and African Studies, University College London