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Practical Issues for Institutional Repositories
Bill Hubbard
SHERPA Project Manager
University of Nottingham
Definitions
eprints repositories open access
Benefits for the researcher
wide dissemination – papers more visible– cited more
rapid dissemination ease of access cross-searchable value added services
– hit counts on papers– personalised publications lists– citation analyses
Practical issues
establishing an archive populating an archive copyright advocacy & changing working habits maintenance preservation concerns
Establishing an archive
technically straight forward free software - EPrints.org, DSpace and others standard server needs integration into institutional systems & services collections policy
Serving the academic community
different disciplines and research cultures– pre-prints - post-prints - book chapters - working papers
librarians see the collection en masse - “the repository” academics see the collection in the particular it is a service to academics and their needs repository structure gives operational efficiency
Populating an archive
authors archive their articles– supplementary to current practice– easy to adopt– assistance is available
departments archive their research– natural unit of organisation– helps research profile
depositing service– centralised control of process
Copyright
requires rights to archive an eprint– authors often sign away copyright completely– check publisher’s Copyright Transfer Agreement– use SHERPA/RoMEO list
repository needs rights for preservation long-term– takes on responsibilities for access
issue of IPR control– public funding: public access
Advocacy and working habits
academics administrators librarians funding agencies publishers media contacts industrial and external users
Maintenance
technical maintenance deposition of eprints as part of working life service and support maintenance
Preservation
what is preserved how long it is preserved in what form
Concerns
subject base more natural ? – institutional infrastructure, view by subject
quality control ?– peer-review clearly labelled
version control– which is definitive version - will repositories fill this role?
plagiarism– old problem - and easier to detect
threat to journals?– evidence shows co-existence possible - but in the future . . . ?
Futures
repositories can work in tandem with – traditional journals– OA journals– overlay journals– peer-review boards
possibilities to enhance research outputs– multimedia outputs– data sets– developing papers
http://www.sherpa.ac.uk
SHERPA -
Securing a Hybrid Environment for Research Preservation and Access
development partner institutions– Nottingham (lead), Edinburgh, Glasgow, Oxford, Leeds,
Sheffield, York; the British Library and AHDS
associate partner institutions– Birkbeck College, Birmingham, Bristol, Cambridge, Durham,
Imperial College, Kings College, Newcastle, Royal Holloway, School of Oriental and African Studies, University College London