View
256
Download
0
Category
Preview:
Citation preview
8/10/2019 Familiarization Tasks
1/82
1
The Command
ridge
MASTER
3/O
JR 3/O
AB-A
D/CDT
ALBERT JOHN GREGORIO ALIPALAD/CDT11 Assist 3/O Food, Potable Water
FAMILIARIZATION TASKS
1.3 Li st the Alarm signals for the following:
-
Emergency and Fire Alarm Signal: Seven short blasts, followed by one longblast, repeated on ship's whistle, bells and sound system.
o
- Abandon Ship Alarm Signal: One long blast, repeated on ship's whistle, bells
and sound system.
o (Repeated)
o The subsequent orders are given verbally either via a transceiver or the
shipboard public addresses system.
1.4 Identi fy your tasks dur ing shipboard emergencies as posted in the muster l ist
- Tasks of deck cadet during shipboard emergencies:
o Muster Station Diagram
o List of "Abandon Ship" Station
1.5 Draw the escape route from your cabin to the Emergency Muster Station
- See next page . . .
8/10/2019 Familiarization Tasks
2/82
2
1.6 Location of Medical and F ir st Aid Equipment
- Here in M.V NYK DAEDALUS first aid equipment can be found on the SickBay which is located on the B-deck, also one the galley and one on the bridge.
1.7 I dentif y the foll owing:
- SAFETY OFFICER
o The Safety Officer shall check the following matters as well as giveadvice to the Department Heads when necessary to maintain the safety
of the work. a) That when carrying out dangerous work specified in the
SMS Manual, the prescribed protective and safety equipmentand detectors, etc. are properly used.
b) That appropriate instructions shall have been issued by
the respective Department Heads relative to work program.
c) That work procedures, etc. are appropriate.
d) To inspect all areas of the vessel on a regular basis for
health and safety compliance and to report any deficiencies
noted, to Master. e) Chief Engineer shall be responsible for safety check and
inspection in E/room including steering gear. f) Chief Officer shall be responsible for safety check and
inspection on deck and other spaces.
g) That personal protective equipment, working clothes and
general measures for ensuring safety are appropriate for the
work.
h) That safe work environment is ensured.
i) Improve Safety awareness onboard. j) Ensure that each worker joining the ship is instructed in
all relevant health and safety arrangements.
o 2. Check of State of Protective, Detectors, Etc. The Safety Officer shall carry out the following.
a) Check that work clothes, helmets, safety shoes,safety belts, caution placards, gloves, dust proof
glasses, masks, ear protection equipment, safety
harness, chemical protective equipment etc. are kept in
good condition and that they are being properly used.
b) Check that oxygen content meter, flammable gasdetectors and other detecting equipment are being
maintained and controlled in good condition and that
they are being properly used.
c) Advise the Department Heads on the propercontrol and use of protective equipment, detectors, etc.
o 3. Check of State of Safety Equipment
8/10/2019 Familiarization Tasks
3/82
3
The Safety Officer shall check the following matters and, as
occasion demands, advise the Department Heads or draw their
attention to those matters.
a) That all lifeboats, rescue boats and life rafts can
be put to immediate use.
b) That all lifebuoys, self-igniting lights, and othersignals are in good condition.
c) That sea water firefighting lines are set up at all
times.
d) That fire lines are maintained in good condition.
e) That all fire hoses and nozzles are ready forimmediate use.
f) That all fixed firefighting equipment and portablefire extinguishers are ready for immediate use.
g) That the crew understands which fire doors anddampers, etc. has to be closed in case of fire.
h) That fireman's outfits are maintained and stored ingood condition.
o 4. Safety Inspection of Vessel a) The safety officer shall carry out safety inspections of
each accessible part of the ship under his control, covering the
entire vessel over a period of three months or more frequentlyif there have been substantial changes in the conditions of
work. The vessel shall be divided into twelve areas, with each
section inspected weekly. The inspection shall include but not
limited to safe access, the environment and working conditions.Safety Officers shall use the 'Safety Officer Inspection
Checklist (S-091000-02CHK)' provided while carrying out thesafety inspections and record them in the ship's log.
b) Additional check items specific to the particular vessel
may be added to the checklist. Section 12 of the "Safety
Officer Inspection Checklist (S-091000-02CHK)" shall be shipspecific and modified to cover any additional zone not included
in sections 1 to 11.
c) 'Accessible' should be taken as meaning all those parts of
the ship to which any member of the crew has access withoutprior authority.
d) 'Substantial changes' are not limited to physical matters
such as new machinery but can also include changes inworking practices or the presence of possible new hazards.
e) It is not necessary to complete an inspection of the whole
ship at one time, as long as each accessible part of the ship is
inspected every 3 months. It may be easier to get quick andeffective action on recommendations arising out of an
inspection, if one section is dealt with at a time.
8/10/2019 Familiarization Tasks
4/82
4
f) When inspecting a section the safety officer should be
accompanied by the officer or crew responsible for it. g) Basic guidance for conducting safety inspection is
provided in "Safety Inspection Guidelines (S-091000-01FIG)" .
h) Before beginning any inspection, previous reports of
inspections of the particular section should be read, togetherwith the recommendations made and the subsequentcompliance action taken.
i) The Safety Officer shall accompany during the Master's
Inspection and inspect from above mentioned point of views. Ifany deficiencies or non-conformities are found, he shall give
necessary advice to the Master and the department head.
o 5. Follow up of Checks and Inspection: a) Safety officer shall keep a record of all checks /
inspections, the corrective actions taken and open/close status
of each deficiency noted.
b) The record shall be available to Master.
c) The summary of record and status shall be discussed in
the Onboard Safety and Sanitary Committee meetings.
d) Any Non-conformity, hardware defect, finding needing
immediate Company attention shall be reported promptly to theCompany as per applicable procedures.
1.7State the duties and responsibi li ties of the following;
- MASTER
o 1. Authority The Master is the representative of the Company, and is the
highest authority on the ship.
By international law, the Master is the representative of the
owner of the ship and the person with the highest authority onboard. This authority shall not be transferred to any other
person while he is on board the ship or in command. It is the Master's duty to observe the provisions of the Safety
Management System Manuals. The Master has the authority to
take the following actions in order to secure and maintain safe
ship operation and environmental protection.
a) The Overriding authority to make judgmentsconcerning matters that are not covered in this manual,and to act accordingly
b) The Overriding authority to make judgments bestunder the prevailing circumstance, in the event of an
emergency, etc., and to act accordingly, evenconcerning matters which are covered in this manual
c) The authority to request the necessary support andassistance from the Company.
8/10/2019 Familiarization Tasks
5/82
5
1.4 However, when the Master has exercised the authority (b)
mentioned above, he shall report to the Company, stating the
facts and the reasons thereof. In continuation of (b) mentioned above, should the vessel be in
imminent danger and salvage operations imperative without
opportunity or time to contact the Company / Owners and thehull underwriters, then the Master has superseding authority tosign a contract on best possible terms with a salvor that is able
to render adequate assistance. If No Cure No Pay contract is
demanded, Lloyd's Standard Form of Salvage Agreement(latest edition) should be used except when the contract is
made with Japanese salvors, Salvage Agreement (No Cure-No
Pay) under the Documentary Committee of The Japan Shipping
Exchange, Inc. is recommended.
o 2. Responsibility
The Master has overall responsibility for the safe operation of
his vessel in accordance with flag state law and internationalregulations. Under no circumstances shall commercial pressure
take precedence over safety and justify taking an unnecessary
risk. Operation of Safety Management System The Master shall implement and be responsible for the
following as the management representative of the Safety
Management System on board.
a) Implementing the SMS in accordance with thequality, safety and environmental protection policy of
the Company.
b) Impressing the Company Policy on all crewmembers and motivating them to adhere to it.
c) Issuing proper orders and instructions in a clearand simple manner for the purpose of implementing the
SMS.
d) Checking and verifying that the SMS is effectively
functioning.
e) Assign duties to the senior officers with respect to
the SMS.
f) Review onboard Contingency Plans and ship
procedures and report any deficiencies to the Company.
g) Reviewing the SMS and reporting its deficiencies,if any, to the Company.
h) It is the Master's Responsibility to keep theCompany informed of all developments onboard
regarding all aspects of safety, commercial andoperational matters. Notwithstanding anything
contained in this SMS Manual, in the case of significant
safety deficiencies, such as failure of critical equipment
8/10/2019 Familiarization Tasks
6/82
6
and systems, the Master shall immediately notify the
Company. Management of SMS Manual
The Master shall carry out and be responsible for
documentation management of the SMS Manual.
Safety and Environmental Protection The Master shall strive to ensure the safety of the lives
of all crew members, the ship, her cargo, etc., andprotect the environment, and be responsible for doing
so. Reporting of Marine Incidents/Accidents
The Master is responsible for sending promptreports to the company, when the ship is involved in a
Marine Incident/Accident or whenever any other
Emergency situation arises. Commercial Responsibilities of the Master
The Master is responsible to ensure that directionsgiven by the Charterers are followed as efficiently as
possible having due regard to the safety of life, property
and cargo. Unless in cases of emergency or forcemajeure, a vessel is not permitted to deviate from its
laden or ballast intended voyage without the prior
permission of the Owners and Charterers. Company,owners and charterers shall be kept closely informed
about any deviations from vessel's laden or ballast
intended voyage. Masters are reminded that a deviation
is a departure from the intended voyage or contract of
carriage. However it should be noted that deviationdoes not necessarily mean a physical change in the
course and can occur in a simple case of slowing downto receive stores at an intermediate off port limits call.
Responsibilities of Master and All Officers While the SMS Manual specifies the duties and responsibility
of each officer, the Master shall not be relieved, partially or
entirely, of his responsibility by the duties and responsibility of
each officer. The Master shall be responsible to ensure that each officer
performs his duties completely. He shall ensure that eachofficer reads carefully this manual and the relevant instructionbooks, and carries out his duties on the basis of a thoroughunderstanding of them.
The Master shall recognize the fact that he himself is
responsible for any mistakes or negligence of the officers, who
are under his supervision, in the performance of their duties.
8/10/2019 Familiarization Tasks
7/82
7
The Master shall recognize that he is responsible for pointing
out and rectifying any infraction of rules or lack of skills or
knowledge when officers perform their duties. The Master may amend the duties and responsibility of the
Officers and also effect change in Shipboard Organization for
safe operation, efficient operation and familiarization /understudy for officers. Before proceeding with such a change,the Master shall submit his intention to effect this change to the
Company as per procedures in SMS Chapter 4 'Management of
Change and Non-Conformity'. Such a change shall beimplemented only upon receipt of Company's Approval.
The Master shall be responsible for supervising the Shipboard
Management Team, and holding a Shipboard Management
Meeting in accordance with the regulation titled "ShipboardOrganization 5.3."
o Transferring Duties of Master by Deputation, Delegation of Authority,
and Replacement
Transferring Duties of Master by Deputation
If the Master becomes incapable of exercising or maintaining
his authority as a result of injury, sickness or other reasons, the
Chief Officer shall assume the authority to take command untilsuch time as formal instructions are received from the
Company. The Master or the Chief Officer shall make entries of the fact
that the Chief Officer took over the authority to command into
the log books. The signatures of the senior officers shall be
affixed to validate the fact. In addition, this fact shall be
reported promptly to the Company.
If instructions are given by the Company to the effect that a
deputy is nominated or the Master be replaced, these
instructions shall be complied with. Delegating Duties of Master
o Transferring Duties of Master by Deputation, Delegation of
Authority, and Replacement When the Master leaves the ship, he shall delegate his authority
to command the ship to the Chief Officer or deck officer.
Record including commencement and completion of such
delegation shall be entered in Ships Log book and signaturesas confirmation shall be affixed by both personnel.
The orders of the officer to whom authority has been delegated
from the Master shall be considered as orders from the Master.
The relevant officer, in his temporary capacity as the highestperson in charge, shall be responsible for his own decisions and
actions to the Master and the Company. As a general rule, the Master and Chief Officer shall not be
absent from the ship at the same time.
8/10/2019 Familiarization Tasks
8/82
8
o Obligation of Master to Remain on Board
While the ship is in port, the Master shall have the obligation to
remain on board, and shall not spend a night off the shipwithout a special reason. If the Master shall unavoidably spend
a night off the ship, he shall observe the above Par. 3.2.
o
Appointment and Replacement of Master The Master shall be appointed by the Company. When the Master is replaced, both the incoming and outgoing
Masters shall sign the specified documents, retain them on the
ship, make an entry in the ships log-book and official log bookto the effect that the Master was replaced, and report to the
Company. After taking over his post, the new Master shall promptly hold
a discussion with each department head, and strive tofamiliarize himself with the performance and present situation
of his ship, including her cargo capacity, speed, fuel
consumption, pending matters, and any special situations.o
Management of Catering Department
As a general rule, the Catering Department does not have a
department head, but shall be controlled directly by the Master,
who shall provide guidance and supervision. However, if theMaster receives instructions from the Fleet DGM, he shall
follow those instructions and appoint a department head from
either the Chief Officer or First Officer or the Radio Officer,and have such person provide guidance and supervision for the
Catering Department.
If the department head of the Catering Department is
nominated by instructions from the Fleet DGM, the Mastershall indicate this fact in writing in the form of a Letter of
Instructions or a Letter of Nomination, and add the contents
thereof to this regulation. The Master himself shall control the purchase and consumption
of provisions and food materials, even when the department
head of the Catering Department has been nominated.
o Navigation
Safety First
Safety of navigation is the sole responsibility of the Master and
the Master shall not sacrifice safety for the sake of maintainingship's schedule.
The prosperity of the Company is achieved by accidentand disaster free service so the Master shall understand
that his own income depends on the Company'sprosperity and shall also make his entire crew
understand that fact.
8/10/2019 Familiarization Tasks
9/82
9
o Maintaining and Ensuring Safety
The Master shall exert his best efforts and care to ensure and
maintain the safety of human life and property. The Master may request anyone of his crew for opinions or
advice as necessary but he shall understand that the final
decision rests on his discretion alone. The Master shall devote all time and effort required to take
measures necessary to ensure the safety of human life and
property. The Master shall go up to the bridge and take command when
navigating in heavy weather, poor visibility, narrow channels,
pilotage area, and congested area, and when entering and
leaving harbors, etc.
o Passage Planning and Efficient Operations All adjustments to course and speed settings shall be made by
the Master and he shall understand that speed should be
determined by weather, sea conditions, and schedule.
The Master shall take particular care to reduce fuel
consumption and, in close consultation with the Chief
Engineer, shall make efforts to save fuel and to prevent the
causing of engine breakdown.
o Regarding fuel / lubricating oil / Fresh water ROB (remaining
onboard) and replenishment plan, the Master shall carry out the
followings. To grasp the FO ROB, LO ROB, FW ROB and necessary
quantity of replenishment.
To finally approve the bunker plan of fuel after the Chief
Engineer approved it.
Calculate and assess the consumables on board required to
complete the voyage.
o Standing Orders, Work Instructions and Watch Schedule Standing Orders
The Master shall prepare Standing Orders to makeknown his general requirements regarding bridge watch
keeping, navigation and navigational discipline, cargowatch and port requirements, shipboard discipline and
other individual duties, as necessary.
The Master shall also make known his particular
requirements for each occasion as it arises, generallyknown as Night Orders.
Standing order by master shall be based on followingguidelines
o Standing order of Master shall supportNavigational and Operational Procedures of
company.
8/10/2019 Familiarization Tasks
10/82
10
o Standing order and instruction by master shall
be written and executed without conflict of
SMS.
o Standing order shall include the master's own
particular requirements depending upon the
circumstances particular to the ship, her tradeand the experience of the bridge team currentlyon board.
o Basic and special instructions to OOW
regarding watch-keeping, calling master,handling of Navigational / GMDSS equipment
etc. The Master's Standing Orders shall as a minimum, incorporate
his requirements on the following:
The sharing of information between Master and OOW'srole in supporting the Master when he has the con;
Minimum visibility condition in which the Mastershould be called;
Minimum depth under keel in deep sea and close waters
situations;
Change of watch procedures;
Minimum passing distance for passing other vessels indeep sea and close waters situations (CPA and TCPA);
Maximum time interval periods between position fixes
in deep sea and close waters situation (CPA and
TCPA);
For vessels equipped with ECDIS: Instructions or
conditions for usage/prohibiting usage of Auto trackcontrol.
Obtaining visual fixes when coasting;
The OOW's actions when heavy weather reduces thevessels speed;
Safety matters and accident prevention;
Cargo watch requirements in port;
Vessel security in potential troubled areas;
Anchor security;
Inspection Tours;
Calling Master on receipt of distress signal;
When to call the Master;
Requirements for dress code whilst on and off duty, at
sea and in port. As soon as the Standing Orders have been made, the Master
shall discuss the contents with the OOW's, to ascertain that
they have fully understood his requirements. The OOW's shallsign and date the Standing Orders. The Standing Orders shall
8/10/2019 Familiarization Tasks
11/82
11
be attached to the "Order Book" and posted in the wheelhouse
and other appropriate locations. Moreover, Master shall clearly
identify the Standing Orders issued by the predecessor as validor invalid orders.
Standing Orders shall also be issued from the Master to the
Chief Officer, which outline his requirements concerningonboard safety, security, safe cargo/ ballast operations and hismooring handling requirements. These standing orders shall be
signed by the Chief Officer affirming his understanding and
compliance. Master should also instruct the Chief Officer to issue Standing
Orders to all deck officers and Gas Engineer (if applicable)
regarding cargo and ballast operations.
o Work Instructions The Master and the department head delegated the Master's
authority shall prepare and issue Work Instructions concerning
not only safe operation and navigation but also matters relatedto the special features of the ship, duties difficult to be
standardized, on-the-spot work, work to be altered according to
circumstances, etc.
o Watch Schedule The master shall prepare a watch schedule and post it on the
bridge during the voyage. During port stay or cargo operations,
the watch time table illustrated in the loading / dischargingoperation plan is regarded as the watch schedule and to be
posted in the ship's office / Cargo Control Room (CCR). The
watch timetable for the next voyage shall be illustrated and the
timetable to each officer and rating that will stand on watchshall be provided.
o Order Book The Master shall write his instructions in the "Night Order
Book" every night during navigation and anchorage. As
minimum during navigation, his order shall include instructions
on the course line, the way point and calling & reporting byOOW. His night order shall be passed on to each OOW by
having him sign on night order book.
o Inspection of Ship The Master shall ensure that the following inspection tours of
the ship are executed and entries of the facts are made into the
ship's log book and also into official log book if flag state
requires so.
Monthly inspection of vessel (including engine room)
by master accompanied by each department head to
grasp the condition of whole ship. Also, when the
Master deems it necessary, he shall make inspectiontours at appropriate times until he has satisfied.
8/10/2019 Familiarization Tasks
12/82
12
Inspections of the seafarers accommodation shall becarried out by or under the authority of the Master to
ensure that it is clean, decently habitable and
maintained in good state of repair of not more than oneweek as required by the national laws and regulations
of flag State and the MLC, 2006. The Master shall incorporate the drug, contraband &
unauthorized alcohol checks during at least one of theweekly inspection of Accommodation, mentioned
above, during the month. However this inspection shall
be carried out at lesser intervals if required by FlagState, Port state, customers etc. or any additional
occasion as deemed necessary (e.g. prior entering port
etc.).
To secure post-watch inspection at night by OOWs forthe purpose of security and safety.
Engine room fire patrol to be carried out every twohours or less during Unmanned Machinery Operation
on the UMS Ships. (The person designated to carry outthe inspection shall be assigned after consulting Chief
Engineer).
o Contraband Goods The Master, as occasion demands, shall, before entering port,
make a search of the ship for contraband goods. Also, before
entering port, he shall make known to the entire crew what
goods are prohibited by the regulations of the country
concerned.
Control of Medicines (Psychotropic Drugs) Master shall keep "Controlled or Psychotropic Drugs" in his
personal custody under lock and key as detailed under section2.1 of 'Duties of Sanitary Officer'.
o Rescue of Ships in Distress Under SOLAS Chapter V- Safety of Navigation, it is Master's
obligation to render assistance to vessel(s) in distress. Failing
to render assistance to vessel(s) in distress may result in
criminal prosecution under Local and/or International law. Master, when Studying Need of Rescuing Ship in Distress,
shall give consideration to the following matters:
The distance to the ship requesting help. The amount of fuel on board his own ship.
The effect the deviation from course and the delay willhave on his cargo.
Whether or not there is any danger to the operation ofown ship.
The state of the rescue system of the maritime safetyagency, etc. with relation to the ship in distress.
8/10/2019 Familiarization Tasks
13/82
13
If, after receiving distress signals, the Master decides, as a
result of considering the surrounding circumstances or the
presence or not of other rescue activities, that it is inappropriateor unnecessary for his ship to engage in rescue activities, he
shall enter those facts and the reasons in the deck log book.
o
Deal with Affairs of Entry and Departure formalities The master shall be responsible to affairs of documents deal
with laws and regulations in connection with immigration,
customs, quarantine, sign on / off, etc.
o Marine Pollution Prevention Master shall have good knowledge of MARPOL 73/78 and
abide by it. Also, before carrying out following work, all
measures necessary to prevent marine pollution shall be taken.
Disposal of ash, waste oil, garbage, sewage, cargo
residues and other wastes
Disposal of bilge water.
Bunkering and transferring of fuel oil and other oils. Handling of other substances that are liable to pollute
the sea. The Master shall make the entire crew thoroughly understand
and guide them in marine pollution prevention.
o Management of Crew In addition to procedures and instructions contained in the
SMS Manual for management of crew, the Master shall be
guided by instructions contained in Crewing Instruction
Manual. Instructions and Training
The Master shall always diligently make investigationsand studies about the safe and efficient operation of the
ship and about environmental protection, and shall tryto improve his subordinates' abilities by imparting his
skills and knowledge to the crew whenever time and
circumstances permit.
The duties and responsibilities of shipboard officers are
mentioned in SMS. However, the Master may, for the
safety of vessel or for the purposes of understudy for
promotion to next senior rank, assign duties as
mentioned under the duties & responsibilities of
shipboard officers as per this SMS Manual afterobtaining appropriate approval from Company in
accordance with 'Change Management Process'.
o Crew Evaluation The Master shall rate the crew's efficiency and shall submit the
evaluation report to the Company by the stipulated time. In his
ratings, he shall respect the advice of the department heads andshall be fair in his evaluations.
8/10/2019 Familiarization Tasks
14/82
14
Dealing with Grievances from Crew
The Master shall recognize that he himself is the manager of
labor including its welfare, and when he receives grievancesfrom the crew about living conditions on board ship, he shall
investigate the complaint himself, and shall take appropriate
measures in an effort to resolve it.o Crew Certification and Documentation
The Master or an officer deputized by him shall check the
certification and documentation of the joining crew prior to
signing off the departing crew to ensure that uncertified orcrew not complying with statutory requirements is not signed
on. If there is any doubt about the certification and
documentation of the crew members then Maritime HR
Manager shall be contacted immediately as per relevantprocedure in the Crewing Instruction Manual.
o Control of Work and Rest Hours (Fatigue Control)
Master shall take all necessary steps to ensure that therequirements on seafarer's hours of work and rest are complied
with IMO / ILO / STCW 95 conventions as per procedures
titled 'Control of Work and Rest Hours' of this SMS Manual.
o Communications with Chief Engineer The Master, after entering port, shall communicate with the
Chief Engineer without delay about whether the vessel may be
rendered inoperative at the port concerned. When carrying out overhaul checks of the main engine and
propulsion system, and major maintenance and repairs, etc., the
Master shall grasp their details in advance and shall not have
them carried out without permission.
Regardless of the execution of maintenance work, the Master
shall, in accordance with the following guidelines, advice the
Chief Engineer what time the main engine is expected to beused so that it can be readied for operation.
In the case of a motor ship, at least 2 hours before use.
In the case of a steam ship, at least 8 hours before use.
o Requisitioning of Repairs, Parts, and Ship's Stores
The Master has the responsibility of issuing orders for repairs,
parts, and ship's stores, etc. When requisitioning repairs, he
shall have a close discussion with the department heads, and
sign the requisition only after assessing the appropriateness ofrequisition from maintenance and repair requirement of vessel.
o Confirmation of Cargo/Ballast plan, Stability and Strength
Overloading of Cargo
The Master shall check that the ship's cargo always
satisfies the International Load Line Convention and
shall understand that overloading of cargo is a violation
of that convention and is dangerous to the ship.
8/10/2019 Familiarization Tasks
15/82
15
Stability and Strength
Prior to sailing, the Master shall confirm that thestability and strength is in safe and allowable range by
checking Trim and Stability Calculation Sheet and thelikes and affixing his signature on the Trim and
Stability Calculation Sheet. Ballast / De-Ballasting
Master shall confirm that the stability, strength and
navigation bridge visibility are in safe and allowable
range by checking Ballast/de-ballasting plan and the
likes. Cargo / Ballast Plan
On all tankers, gas carriers and bulk carriers, the Mastershall submit the cargo/ballast plan (loading and
unloading) to the company for review. This should be
submitted at earliest and as far as practicable at least
two working days before arrival at the port. The voyageinstructions shall be submitted to company at the
earliest as well.
o Navigational Procedures Audit
Master shall carry out periodic audits of Navigational
procedures, chart corrections and passage plan at the earliestopportunity (not exceeding one month) upon embarking vessel
and once every month thereafter in accordance with SMS
procedures titled 'Navigational Audit'.
- CHIEF ENGINEER
o Authority
The Chief Engineer shall supervise all matters concerning theEngine Department, and be the highest authority for matters
under the jurisdiction of the Engine Department. The Chief Engineer shall have the highest authority concerning
operational control and maintenance of the machinery and
equipment related to the engine plant. The Chief Engineer shall have the duty to observe the
provisions of the SMS Manual, and also have the authority to
take the following action in order to secure and maintain safeoperation of the ship and protection of the environment.
The authority to make judgments concerning matters
that are not covered in this manual, and to actaccordingly
The authority to make judgments best in the
circumstance, in the event of an emergency, and to act
accordingly, even concerning matters that are covered
in this manual However, if the Chief Engineer has exercised the authority b)
mentioned above, he shall report to the Master and to the
8/10/2019 Familiarization Tasks
16/82
16
Company, if necessary, stating the facts and the reasons
thereof.
o Responsibility Overall Management of Engine Department
The Chief Engineer shall be responsible for managing and
supervising the overall organization of the Engine Department,as well as the engineers and Engine Department ratings, andtheir duties.
The Chief Engineer shall be responsible for safe and efficient
operational management and maintenance of variousmachinery and equipment under the Engine Department's
management. The Chief Engineer shall utilize the First Engineer as his
assistant and have him manage and supervise the overallEngine Department and grasp the situation in detail at all times.
o Giving Advice to Master
The Chief Engineer shall strive to keep the Master informed ofmatters related to the Engine Department so as to enable him to
grasp their current situation at all times.
Emergency Response
Recognizing that he is a member of the command team,
in case of an emergency, and is the overall leader of the
Engine Department, the Chief Engineer shall regularly
conduct studies and surveys for emergencypreparedness.
Responsibilities of Chief Engineer and All Other Engineers
While this SMS Manual specifies the duties and responsibility
of each engineer, the Chief Engineer shall not be relieved,partially or entirely, of his responsibility by the duties and
responsibility of each engineer.
The Chief Engineer shall be responsible to ensure that each
engineer performs his duties completely. He shall ensure thateach engineer reads carefully this manual and the relevant
instruction manuals, and carries out his duties on the basis of a
thorough understanding of them. The Chief Engineer shall recognize the fact that he himself is
responsible for any mistakes or negligence of the engineers,
who are under his supervision, in the performance of their
duties.
The Chief Engineer shall recognize that he is responsible for
pointing out and rectifying any infraction of rules or lack of
skills or knowledge when engineers perform their duties.
o Transferring Duties of Chief Engineer by Delegation of Authority or
Replacement Transferring Duties of Chief Engineer by Deputation
8/10/2019 Familiarization Tasks
17/82
17
When the Chief Engineer leaves the ship, he shall delegate his
authority to command the engine department to the First
Engineer, and shall make the First Engineer supervise andcommand on the basis of the Chief Engineer's instructions.
Record including commencement and completion of such
delegation shall be entered in Chief Engineer's Log book andshall be signature as confirmation shall be affixed by bothpersonnel.
The First Engineer to whom the authority is delegated shall be
responsible for his own judgments and actions to the ChiefEngineer.
As a general rule, the Chief Engineer and the First Engineer
shall not be absent from the ship at the same time.
o Replacement of Chief Engineer Upon completion of transfer of authority to a successor, the
specified documents shall be prepared, signed by both the
incoming and outgoing Chief Engineers, verified by theMaster, and retained on board the ship.
If the new Chief Engineer cannot accede to the takeover of
authority for some reason, he shall make a statement to that
effect in the specified documents, and accept the takeover,submitting a report to the Company which gives the details of
the discrepancy of opinion between himself and the former
Chief Engineer.
o Navigation
Command and Supervision in Engine Room
The Chief Engineer during the daytime shall carry out rounds
inspection in the engine room at appropriate times andcommand and supervise his department members and their
work. However, the Chief Engineer shall take charge in the
engine room regardless of whether it is day or night in case oftrouble in which the Chief Engineer's judgment is required.
When entering and leaving harbor S/B, and during passage
through narrow channels, congested area, sea area where theengine is used, etc. when special organization or operation is
required, the Chief Engineer shall always take charge of and
supervise those on duty in the engine control room, and when
navigation under foggy weather or when, for some otherreason, the spell of duty is to take a long time, he shall not
leave the engine control room until he has deputized the First
Engineer to take charge and supervise in his place. UMS Operations
When executing the Unmanned Machinery Spaceoperation (UMS), the Chief Engineer shall observe the
following items.
8/10/2019 Familiarization Tasks
18/82
18
When commencing and continuing the UMS operation,the Chief Engineer shall order the Engineer to make a
UMS check to verify that there is no hindrance to UMS
operation, and retain that record (UMS check list).
The Chief Engineer shall designate a UMS duty
engineer during UMS operation and make him carry outthe inspection rounds upon the completion of the day
work and before asleep in the night.
When any work in the engine room have been carriedout after the commencement of the UMS operation, the
Chief Engineer shall have the person responsible for the
work make round and report it to him after thecompletion of the work.
The Chief Engineer shall ensure that the engine room
inspections are executed every two hours or less and
discuss with the Master to secure the manpower for
such inspections. Standing Orders, Work Instructions and Watch Schedules
The Chief Engineer shall prepare and issue StandingOrders and Work Instructions in accordance with thefollowing.
Standing Orders
The Chief Engineer shall prepare Standing Ordersregarding the following matters and have all engineersunderstand and sign those orders. Then, the Chief
Engineer shall post them in the engine control room.
Moreover, he shall clearly identify the Standing Orders
issued by the predecessor as valid or invalid orders. Policies to be implemented to secure the safe operation.
Basic and special instructions to be observed by theengineers.
The Chief Engineer's basic approach towards the safeoperation.
The Chief Engineer's Standing Orders shall as a MINIMUM,
incorporate his requirements on the following:
The sharing of information between Chief Engineer andEngineers in supporting the Chief Engineer for the safe
operation of the E/R.
Operational instructions and precautions of plant andmachinery.
Operational instructions and precautions when enteringport and leaving port
Engineers' action when heavy weather changes theplant and machinery condition.
MARPOL compliance matters
Engine Room Fire prevention and precaution
8/10/2019 Familiarization Tasks
19/82
19
Instructions for and under UMS operation
Preparation for the Maintenance
Health, Safety and Environmental Protection awareness
in the Engine Room
When to call the Chief Engineer
The Chief Engineer will also make known his particularrequirements for each occasion as it arises, generally known as
Chief Engineer's 'Night Order Book' (ref section 4.4). As soon as the Standing Orders have been made, the Chief
Engineer shall discuss the contents with the Engineers to
ascertain that they have fully understood his requirements. The
Engineers shall sign and date the Standing Orders. The
Standing Orders are to be attached to the "Chief Engineer'sNight Order Book". Standing Orders and instructions shall
operate without conflict within the ship's safety management
system.
Work Instructions The Chief Engineer shall prepare and issue Work
Instructions concerning the special features of the ship,
duties difficult to be standardized, details of on-the-spotwork, routine work of the plant management, work to
be altered according to circumstances, etc. In addition
to the above, the following should be included in theWork Instructions.
The procedures for the warm-up and cool-down ofengine plant, preparation of main engine, main engine
trial, work of leaving/entering harbor, and
increase/decrease main engine load. The procedures for the start/stop operations, special
operations, and emergency operations of various
machines.
The procedures for overhauling and testing machinery
and its component.
Watch Schedule
The Chief Engineer shall prepare a watch schedule andpost it in the engine control room. The watch timetablefor the next voyage shall be illustrated and the timetable
to each officer and rating that will stand on watch shall
be provided. Order Book
On matters that the Chief Engineer particularly wisheshis engineers to obey on a certain day or period, he
shall enter them in the "Chief Engineer's Night Order
Book" or prepare an equivalent document, and affix hissignature to the orders. Then, he shall have all his
engineers sign the orders.
8/10/2019 Familiarization Tasks
20/82
20
o Marine Pollution Prevention
The Chief Engineer shall be fully familiar with MARPOL
73/78 and shall abide by it. Also, he shall prevent thedischarge overboard from the engine room of improper oils and
shall so instruct all his engineers and ratings of the engine
department. When carrying out the following work, all measures necessary
to prevent marine pollution shall be taken.
Disposal of ash, waste oil, and other wastes
Disposal of bilge water.
Bunkering and transferring of fuel oil and other oils.
Handling of other matter that is liable to pollute the sea.
o Bunkering Bunker Plan
The Chief Engineer shall have the First Engineer planthe Bunker Plan, and check and approve the plan. The
bunker plan is decided upon by obtaining the finalapproval of the Master.
The Chief Engineer shall have the First Engineer planthe lubricating and miscellaneous oil replenishment
plan, then check and approve the plan. Preparation of Bunker/Lubricating Oil Replenishment Plan List
The bunker plan list for fuel oil and replenishment planlist for LO shall be prepared by the First Engineer based
on the bunker/LO replenishment plan approved by theChief Engineer. Regarding the bunker plan, the Chief
Engineer shall check and approve it for adequacy of
quantity, tank arrangement, etc., then, shall have informor submit to the Master.
o Bunkering Work
The Chief Engineer, before bunkering work is started, shall
make the preparations and take the measures necessary for theprevention of marine pollution that is specified in all the
applicable laws and regulations. The Chief Engineer shall take charge of and supervise the
engineers, the engine ratings, and the overall work.
After the bunkering or replenishment, the Chief Engineer shall
have the First Engineer or the person responsible for oil
transfer make entry all the necessary matters in the ChiefEngineer's log book and the oil record book, then confirm that
the description is accurate.
o Maintenance of Machinery and Equipment Machinery and Equipment under Charge of Chief Engineer
The Chief Engineer shall instruct and supervise his engineers
to maintain the performance of the following machinery and
8/10/2019 Familiarization Tasks
21/82
21
equipment, and has the responsibility for ensuring the efficient
operational control and maintenance of them.
Main engine or turbine, propulsion machinery system,main shaft, propeller, and CPP control equipment.
Main and auxiliary generators.
Boiler and its auxiliary equipment. Generators, switchboards, distribution boards, starter
panel, electrical circuits, rectifiers, current transformers,
voltage transformers, and motors.
Engine-related automation and instruments, and otherengine-related electric and electronic devices.
Air compressors and air reservoirs.
Distilling Plant and auxiliaries, heat exchangers,pumps, and pipe and valves.
Hydraulic equipment and auxiliaries, hydraulic piping,
and oil storage tanks.
Work shop power supply and drive equipment, machinetools, and cranes and hoists in machinery area.
Waste oil and oily water treatment equipment, fuel andlubricating oil-related equipment, and other cabin
auxiliaries.
Provisions refrigerating machine, air conditioningrefrigerating machine and air conditioners, cargo holdrefrigerating machinery and auxiliaries, and ventilating
fans for engine room and living quarters.
Steering gear, stabilizer controller, windglass, cargowinches, mooring winches, electrical and drive
equipment of cargo winches, and elevators. Galley machinery and equipment.
Lifeboat engines, firefighting equipment, and otheremergency equipment (to be specified separately).
Cargo related machinery and equipment. Other Machinery and Equipment
Responsibility for shipboard equipment and devices
other than those rests with the department that uses or
controls them, but the Chief Engineer may accept onlytheir repair work when so requested by a department
head and if time and labor permit.
Assignment of Duties and Equipment
The duties of and the equipment and machinery
assigned to each engineer shall, as a rule, be inaccordance with "Standard Duties" but this may be
changed at the discretion of the Chief Engineer in
consideration of the actual circumstances of the shipand skills of the crew. However, in such a case, those
8/10/2019 Familiarization Tasks
22/82
22
facts shall be advised in writing to all the engineers and
reported to the Company without delay. Temperature Control of Refrigerating Machinery
The Chief Engineer has the responsibility for
controlling all shipboard refrigerating and cooling
temperatures of the freezing and refrigerating chambersfor provisions, ice-making equipment and otherrefrigerating chambers, the air conditioning of the
living quarters and cabins, and the cargo holds, etc.
Prevention of Injuries and Deaths
The Chief Engineer shall understand that the prevention
of injuries and deaths caused by accident or negligence
related in work at high places, and locations where
foothold is unstable, and in openings, etc. and those
caused by lack of oxygen when entering enclosedspaces, is an extremely important part of his duties.
o
Management of Engine Department Crew Instructions and Training The Chief Engineer shall make diligent checks and studies of
the safe and efficient handling of the engine plant based on
various operational data, etc., and shall strive to raise the
abilities of his subordinates by imparting operational andmaintenance skills to his engineers and ratings in as far as time
and circumstances permit. The Chief Engineer shall, as far as possible, indoctrinate and
caution all the engine department members on safety measuresand he shall make all efforts to prevent accidents and disasters.
In order to maintain the high performance of the entire enginedepartment if an engineer being relieved, the Chief Engineershall order all his engineers to carry out the mutual exchange of
knowledge and skills of their respective duties and to aim for
the establishment of a mutually supportive organization. Inaddition, the Chief Engineer shall secure that a newly joined
engineer will be able to concentrate on learning his duties and
to quickly master the work of the engine plant.
Crew Evaluation
The Chief Engineer has full responsibility for the personnel
management of the crew of his department, and shall be in
charge of rating his crew, discharging them from the ship aspunishment, and other matters to do with personnel, and shall
advise the Master on such matters.
The Chief Engineer shall submit to the Master the Crew
Evaluation Report of his personnel at appointed periods.
o Office Work and Records
The Chief Engineer has responsibility for the office work of the
engine department and shall handle the management and
8/10/2019 Familiarization Tasks
23/82
23
revision of the Chief Engineer's log, engine abstract log, other
documents, plans and drawings and ensure that onboard
records are filed in accordance with 'Onboard Standard FilingSystem'.
- CHIEF OFFICER
o
Responsibilities Duties
The Chief Officer shall be engaged in watch keepingduties under the direction of the Master and perform
duties as the head of the Deck Department; and he shall
be responsible to the Master. On LNG carriers, ChiefOfficer shall be engaged in cargo care and cargo work
duties under the direction of Master instead of watch-
keeping duties, Deputy of Master
When the Master becomes incapable of excising or is
absent, the Chief Officer shall act as the deputy of theMaster until such period as formal instructions are
received from the company. Discipline on Board
The Chief Officer shall be responsible to the Master formaintaining discipline on board the ship.
General Duties
The Chief Officer shall be responsible to the Master for the
following duties.
Maintenance of the hull and deck equipment
Cargo operations and cargo control.
Management of the alarm of LNG/LPG cargo relatedmachinery and equipment (applicable vessels only).
Lifesaving appliances and all firefighting equipment(stipulated separately.)
Ballast Water Management
All Deck Department work
Management of parts, fittings, and ship's stores relatedto the Deck Department
Management of the log-book, SMS records (deck
department) and clerical work
Safety and health
Improvement of the working environment Pollution Prevention & Environmental Management
Officer.
Drafting of a cargo watch crew assignment plan
Control of temperature and pressure of tanks (LNGCarrier only)
8/10/2019 Familiarization Tasks
24/82
24
Monitor LNG related machinery and equipment(LNGCarrier only)
Ensure master's standing orders to the Chief Officer,which outline Master's requirements concerning
onboard safety, security, safe cargo/ ballast operations
and his mooring handling requirements are compliedwith.
Familiarization with Safety Management System
The Chief Officer shall be familiar with the SafetyManagement System. He shall carefully read the SMS
Manual and observe the contents thereof. Management of Catering Department
As a general rule, the Catering Department shall not
have a department head, but be under the direct control
of the Master. However, if the Chief Officer is
appointed by the Master as the head of the Catering
Department in accordance with instructions from theFleet DGM , he shall take charge of the Catering
Department and be responsible to the Master.
o Navigation
Watch keeping at Sea
All Vessels (Except LNG Carriers)
As a rule, the Chief Officer shall take the 0400 to 0800and the 1600 to 2000 watch. The Chief Officer, in
addition to his normal navigation duties, shall strive for
the safe passage of the ship by notifying the Master of
any conditions that could mean danger to the ship and
to give his opinions and suggestions on how the dangermay be avoided..
On LNG carriers The Chief Officer is not assigned any watch keeping duties and
shall carry out watch keeping only in case he is instructed by
the Master Sounding of Tanks and Bilges
The Chief Officer shall, at a specified time everymorning, have the fresh water tanks, cargo hold bilges,
ballast tank, chain looker, void space, etc, sounded and
recorded. Additionally for vessels not fitted with an
alarm monitoring system, shall sound the tanks & cargohold bilges at a specified time in the evening.
For ships, other than bulk carriers and general cargovessels, fitted with level gauges for monitoring ballasttanks soundings, daily manual soundings may be
replaced by confirming from level gauges provided the
accuracy comparison of level gauges has been done in
8/10/2019 Familiarization Tasks
25/82
25
accordance with SMS ZZ-S-P-10.40.01, section 1.1.14
and no discrepancy has been observed.
o Maintenance Maintenance of Hull
The Chief Officer shall implement preventive maintenance and
appropriate after care by drawing up a plan of maintenancework for long term, each voyage, and each day, and having thenecessary work carried out at without delay in order to prevent
the worsening, etc. of the state of corrosion of the hull and
other equipment in his charge. He shall strive to maintain the appearance of the ship at all
times by having her hull and superstructure painted in the
colors specified by the Company. The equipment and machinery under his charge shall be in
accordance with "Standard Duties."
Lubrication of Moving Parts of Deck Equipment and
Machinery The Chief Officer shall order the deck hands to oil and
grease up the moving parts of deck equipment and
machinery and shall check that the equipment and
machinery are in good condition. Anchor and Anchor Chain
The Chief Officer shall check that the windlass is ingood working order, and is responsible for the
maintenance of the anchor, anchor chain, and shackles,
by confirming that they are, periodically and when indock, inspected, cleaned, painted, and otherwise
appropriately treated. Repair Work
Deck repair shall be carried out, as far as possible, bycrew members of the ship. When repairs are carried out
by a repair contractor, the Chief Officer shall supervise
the work or instruct the officer in charge of the workinvolved to do so.
o Entering and Leaving Harbor Station when Entering and Leaving Harbor All Vessels (Except LNG Carriers)
The Chief Officer's station when entering, leaving
harbor and when dropping and heaving in anchor shall,as a rule, be stationed at the bow. On LNG carriers
The Chief Officer's station when entering and leavingharbor shall be at the manifold.
In case of dropping and heaving in anchor, the Chief
Officer is not required to be stationed at any place.
8/10/2019 Familiarization Tasks
26/82
26
However, the Chief Officer shall be stationed at bow if
he is instructed by the Master. Notice of Time of Departure
The Chief Officer, on the day of departure from a port,
shall put up a notice of the ship's estimated time of
departure at the gangway and other conspicuous places. Sailing Preparations
When ordered by the Master to prepare to sail, the
Chief Officer shall order the deck officers and deck
hands to their stations and carry out the work of
preparing to sail out. Ensuring Watertight Integrity
The Chief Officer shall prepare a watertightnesschecklist and, in accordance with it, inspect and verify
before sailing that all hatches, side doors, and other
openings, etc. are closed and watertight. He shall also
periodically carry out, as far as practicable,watertightness tests on tank manholes, side doors, and
other openings, and check that they are watertight. Check for Stowaways
The Chief Officer, before the ship sails from the final
port of a country, shall strive to prevent stowaways bymaking a search throughout the whole ship based on theorders or directions of the Master. He shall also report
the results of the search for stowaways to the Master
without delay. Mooring and Berthing Operations
The Chief Officer has the responsibility for work at the bowwhen berthing and, when berthing is completed, shall report to
the Master after he has made a thorough check and is satisfiedwith the results. On LNG Carriers, The Chief Officer has the
responsibility for work, when berthing is completed, shall
report to the Master after he has made a thorough check and issatisfied with the results.
After berthing, he shall check that fenders, rat guards, safety
nets, etc. are in their proper position and that the areas around
the gangways are safe. He shall also check, as occasiondemands, that unnecessary discharge piping and scuppers, etc.
are sealed so that there is no outflow of water, oil and otherfluids from the ship onto barges, piers, and other places.
o Office Work Management of Documents and Drawings
The Chief Officer has the responsibility for office workrelated to the deck department and shall handle the
retention and revision of the ship's Deck log book,plans and drawings, other documents and ensure that
8/10/2019 Familiarization Tasks
27/82
27
onboard records are filed in accordance with 'Onboard
Standard Filing System'. Ship's Deck Log
The Chief Officer is responsible for the entering and
management of the ship's Deck Log.
Preparation of Cargo and Other Work Environment The Chief Officer is responsible for the preparation of the work
environment on the deck and in cargo holds. He shall pay
particular attention to safety and lighting by properly preparing
the work spaces, passageways, stairs, ladders, gangways, etc.,
and making them neat and tidy. The Chief Officer shall understand that the prevention of
injuries and deaths caused by accident or negligence related to
gangways, unsecured hatches, beams, openings, etc. and those
caused by lack of oxygen when entering closed spaces, is anextremely important part of his duties.
o
Management of Crew Instructions, Training, Command, and Supervision The Chief Officer shall instruct and supervise the deck officers
and deck hands and their work. He shall strive to raise the abilities of his subordinates by
imparting operational and maintenance skills to the deck
officers and deck hands as far as time and circumstances
permit.
Daily Job Order & Risk Management
Chief-officer shall prepare job order every day andaccordingly carry out appropriate risk management
practices as required as per relevant procedures in thisSMS Manual. Inter Departmental Meeting
For safe and efficient execution of all interrelated workand maintenance activities onboard vessel, the Chief
Officer shall on daily basis hold an interdepartmentalwork planning discussion meeting with First Engineer.
This shall be carried out prior confirmation of daily job
order to deck officers and crew. The result of themeeting shall be recorded and informed to all
concerned.
Control of Work / Rest Hours / Overtime Work The Chief Officer shall strictly control the overtime
work of the crew under his charge and shall have themaccurately enter their overtime in the prescribed form.
He shall never approve as overtime the hours in which
work was not actually performed. Work and Rest hoursshall be managed by Chief Officer such that officers
and crew under his charge do not violate any regulatory
8/10/2019 Familiarization Tasks
28/82
28
work / rest requirements unless in cases of emergency
and prescribed work/rest hour records are maintained. Crew Evaluation The Chief Officer is responsible for the personnel management
of the crew assigned to him, and shall be in charge of rating his
crew, discharging them from the ship as punishment, and othermatters to do with personnel, and shall advise the Master onsuch matters.
The Chief Officer shall submit to the Master the crew
evaluation report of his personnel at appointed periods.
o Other Management Duties
Response to Emergencies The Chief Officer shall understand that when an emergency
arises, he himself shall take command at the site of theemergency and shall be ready for emergencies by constant
study and investigations of such situations as may occur.
Prevention of Marine Pollution & Environmental Management
The Chief Officer shall have a good knowledge of MARPOL
73/78 and shall be careful to ensure that cargo, daily living
wastes, and other polluting substances are not improperly
discharged overboard. The Chief Officer shall make the deck officers thoroughly
understand and guide them in marine pollution prevention. He is responsible for implementing environmental
management plan on board.
He is responsible for implementing Ballast Water Management
Plan on board. Control of Fresh Water
The Chief Officer is responsible for the replenishmentof fresh water and for the control of water quality and
replenishment of potable water. He shall have a grasp
of the daily consumption and quantity of distilled waterand shall propose and report to the Master the quantities
necessary to be taken on board and the places of
replenishment, etc., to the extent that they do notinterfere with cargo loading plans.
Control of Ship's Stores
The Chief Officer is responsible for the control of deck
stores and shall keep a strict watch over how they areused so as to prevent waste.
o Duties in Port
Issue of Standing Orders
The Chief Officer shall prepare standing orders
covering all aspect of vessel's operation during port stay
and shall post these instructions in cargo control room
or ship's office.
8/10/2019 Familiarization Tasks
29/82
29
These orders shall confirm to Master's requirements and
instructions concerning onboard safety, security, safe
cargo/ballast operations and his mooring handlingrequirements.
Issue of Daily Night Orders
The Chief Officer shall issue daily night orders to dutyofficers during vessel's stay in port and these ordersshall include all the activities in addition to the loading
or unloading operation (e.g.: receiving of stores and
spares, bunkering operation etc.). The night orders shall
include additional instructions to the duty officersincluding last minute changes to loading or discharging
plan and any special requirement of the terminal to be
complied etc.
- FIRST ENGINEER
o Responsibilities
Duties The First Engineer (also referred as "First Assistant
Engineer") shall be engaged in watch keeping and UMSduties under the direction of the Chief Engineer. As the
assistant of the Chief Engineer, he shall carry out the
overall management of the engine department such asthe operations management and maintenance of the
engine plant, and be responsible to the Chief Engineer. Deputy of Chief Engineer
When the Chief Engineer becomes incapable of
excising his duties or is absent, the First Engineer shall
act as the deputy of the Chief Engineer until suchperiod as formal instructions are received from the
company. Reporting to Chief Engineer
The First Engineer shall report to the Chief Engineer accurately
and promptly concerning the overall work of the EngineDepartment carried out, any abnormality in machinery or
equipment, any accident involving injuries of workers, orders
from the Master through the officer of the watch, and othernecessary matters.
The First Engineer shall report accurately and promptly to the
Chief Engineer important events or matters that have occurredin relation to the Engine Department, even if they are nottreated as matters to be reported as part of his routine work or
under "Standing Orders" from the Chief Engineer. Prevention of Incidents and Accidents
The First Engineer, as an assistant to the Chief
Engineer, shall be responsible for preventing incidents
and accidents in the engine room.
8/10/2019 Familiarization Tasks
30/82
30
Familiarization with Safety Management System
The First Engineer shall be familiar with the SafetyManagement System. He shall carefully read the SMS
Manual and observe the contents thereof. He shall be one of the nominated Pollution Prevention and
Environmental Management Officers, responsible forimplementation of Company policies.
o Navigation
Watchkeeping at Sea
The First Engineer shall take the 0400 to 0800 and the1600 to 2000 watch, except during UnmannedMachinery Space (UMS) operation.
UMS Operations
When going into UMS operation on orders of the Chief
Engineer, the First Engineer shall have UMS checks made andshall confirm that there are no obstacles to UMS operations.
Before carrying out UMS operation, the First Engineer shallassign the persons for performing the UMS checks and the
engineers to go on UMS watch. During UMS operation, the First Engineer shall engage in
UMS watch duties every day in turn with the other engineers
day by day.
o Maintenance
Maintenance Planning The First Engineer shall propose and draw up long term, per
voyage and daily maintenance plans and work plans for notonly the machinery and equipment of which he is in charge, but
also for the entire engine department, by closely checking thedrafts of the maintenance plans prepared by the otherengineers. He shall obtain the approval of the Chief Engineer
for the plans and then make the other engineers and engine
department crew thoroughly understand the plans. Maintenance Work
The First Engineer, based on the orders of the Chief Engineer,
shall direct the engineers and crew to carry out the maintenancework of the various facilities, machinery, and equipment which
are in the charge of the engine department.
When repairs are carried out by a repair contractor, the First
Engineer shall supervise the work or instruct the engineer incharge of the work involved to do so.
Equipment and Machinery under Charge of First Engineer
The equipment and machinery under the FirstEngineer's charge shall be in accordance with "StandardDuties."
Preparation of Engine Room and Work Environment
8/10/2019 Familiarization Tasks
31/82
31
The First Engineer is responsible for always keepingthe work environment of the engine room, work shop,
storeroom, etc. in good condition by cleaning and
making them neat and tidy, and for taking measures forthe safe and efficient control of work and for the
prevention of accidents. Prevention of Injuries
The First Engineer shall understand that the prevention
of injuries and deaths caused by accident or negligence
when working in high places, and locations where
foothold is insecure, and in openings, etc. and thosecaused by lack of oxygen when entering enclosed
spaces, is an extremely important part of his duties.
o Operations for Entering and Leaving Harbor The First Engineer is responsible for carrying out and for
directing and supervising the operations for preparing to enter
or leave harbor such as the warming up and cooling down ofthe main engine, preparing for operation of the main engine,
preparing for engine trial, accelerating and decelerating theengine, S/B work, etc.
o Marine Pollution Prevention & Environmental Management The First Engineer shall be in charge of such work as
bunkering, replenishing of Lubricating oil, transferring of oil,
and treatment of waste oil and bilge, and is responsible for the
supervision of such work. He shall have a thorough knowledge of MARPOL 73/78 by
understanding that this sort of work is always liable to pollute
the sea, and shall check and carry out the necessarypreparations and measures to prevent pollution before suchwork is performed.
The First Engineer shall make the other engineers thoroughly
aware of and instruct them on marine pollution prevention. He is responsible for implementing environmental management
plan on board.
o Other Supervisory Duties
Control of Parts and Ship's Stores
The First Engineer is responsible for the control ofparts, fittings, ship's stores, and various tools, etc. and
shall prevent their waste and shall control and issuerequisitions for stocks of the necessary parts and ship'sstores, etc.
Control of Fuel Oil and Lubricating Oil
The First Engineer is responsible for the control of thequantities and properties of the fuel oil, lubricating oiland other miscellaneous oils. He shall instruct the other
engineers for following:-
8/10/2019 Familiarization Tasks
32/82
32
Oil control, propose and prepare oil replenishing plansbased on a constant grasp of the amounts consumed,
obtain the approval of the plans by the Chief
Engineer, and the prepare the requisitions.
At least once a month measure and record all fuel tank
sounding, compare differences between log book andactual figures.
Control of Office Work and Documents
The First Engineer is responsible for and is in charge of
preparing and controlling the maintenance plans,
maintenance records, failure records, measurement
records, various requisitions, fuel oil and lubricating oil
control records, parts lists, and various otherdocuments, as well as the Chief Engineer's log.
o Management of Crew Command and Supervision of Engineers and Engine
Department Crew The First Engineer shall instruct and supervise the engineers
and engine department crew and their work. He shall strive to raise the abilities of his subordinates by
imparting operational and maintenance skills to the engineers
and the engine department crew in as far as time andcircumstances permit.
Daily Job Order and Risk Management
First Engineer shall prepare job order every day and
accordingly carry out appropriate risk management
practices as required as per relevant procedures in this
SMS Manual. Inter Departmental Meeting
For safe and efficient execution of all interrelated workand maintenance activities onboard vessel, the FirstEngineer shall on daily basis hold a interdepartmental
work planning discussion meeting with Chief Officer.
This shall be carried out prior confirmation of daily joborder, to engine officers and crew. The result of the
meeting shall be recorded and informed to all
concerned. Control of Work / Rest Hours / Overtime Work
The First Engineer shall strictly control the overtimework of the crew under his charge and shall have them
accurately enter their overtime in the prescribed form.
He shall never approve as overtime the hours in whichwork was not actually performed. Work and Rest hours
shall be managed by First Engineer such that officers
and crew under his charge do not violate any regulatory
8/10/2019 Familiarization Tasks
33/82
33
work / rest requirements unless in cases of emergency
and prescribed work/rest hour records are maintained. Crew Evaluation The First Engineer is responsible, together with the Chief
Engineer, for the personnel management of the crew assigned
to him, and shall be in charge of rating the crew, dischargingthem from the ship as punishment, and other matters to do withpersonnel, and shall advise the Chief Engineer on such matters.
The First Engineer shall submit to the Chief Engineer the crew
evaluation report of his personnel at appointed periods.
o Dealing with Emergencies
The First Engineer is the leader of the engine group at
emergency station and is also the on-scene sub leader. He shall
grasp that when the location of an emergency is the engineroom, he himself shall take command at the site of the
emergency as the on-scene sub leader and shall be ready for
emergencies by constant study and investigations of suchsituations as may occur.
o Others
He shall carry out other matters as may be instructed by the
Chief Engineer.
1.9 Explain the li fe jacket immersion sui t donning procedures
- Immersion Suits Donning Methods:
o Immersion suit are recognized as an important piece of life saving
equipment. A training variation on this procedure would be to tryputting the suit on the water. Sit on top of the suit and slide one leg at a
time. Next insert right arm, put hood overhead and then the other arm.
Your suit may now be filled with water but your body heat will warmit up.
Step 1. Roll suit out on deck and sit on it. Insert your legs into
suit using plastic bags to make it easier. Leave on boots andother clothing for insulation and protection in water.
Step 2. Place non-dominant arm into suit first. Pull hood
overhead with free hand. Step 3. Place dominant arm last. Pull the zipper up with care
and secure flap over your face.
Step 4. Make sure that all straps and hoses secure to avoid
being snagged or injured. Do not inflate air bladder until you
are in the water.
8/10/2019 Familiarization Tasks
34/82
34
1.10 Descri be the smoke/f ir e detector in your cabin
- Smoke detectors are typically housed in a disk-shaped plastic enclosure about150 millimetres (6 in) in diameter and 25 millimetres (1 in) thick, but the
shape can vary by manufacturer or product line. Most smoke detectors work
either by optical detection (photoelectric) or by physical process (ionization),while others use both detection methods to increase sensitivity to smoke.
o An optical detector is a light sensor. The components of the light
sensor are the light source (incandescent bulb or Light-emitting diode),
a lens, and a photoelectric receiver (typically a photodiode). In spot-type detectors, all of these components are arranged inside a smoke
chamber where smoke from a nearby fire will flow. In large open areas
such as atria and auditoriums, optical beam smoke detectors are used.
A wall-mounted unit emits a beam of infrared or ultraviolet lightwhich is either received and processed by a separate device or
reflected back to the transmitter/receiver by a reflector.
o
According to the National Fire Protection Association (NFPA),"photoelectric smoke detection is generally more responsive to fires
that begin with a long period of smoldering (called smoldering fires)."
Also, studies by Texas A&M and the NFPA cited by the City of Palo
Alto California state, "Photoelectric alarms react slower to rapidlygrowing fires than ionization alarms, but laboratory and field tests
have shown that photoelectric smoke alarms provide adequate warning
for all types of fires and have been shown to be far less likely to bedeactivated by occupants."
o Although optical alarms are highly effective at detecting smoldering
fires and do provide adequate protection from flaming fires, fire safety
experts and the National Fire Protection Agency recommend installingwhat are called combination alarms, which are alarms that either detect
both heat and smoke, or use both the ionization and photoelectric /
optical processes. Also some combination alarms may include acarbon monoxide detection capability.
- Not all optical detection methods are the same. The type and sensitivity of
light source and photoelectric sensor, and type of smoke chamber differbetween manufacturers.
1.13 Describe the shipboard procedures in the fol lowing;
- MOB (Man Over Board)
o
Response of Deck Officer on Watch
Press the MOB key of the No. 2 GPS Throw over side from which man fell overboard lifebuoy with
self-igniting light and smoke signal
Steer ship hard to side from which man fell overboard / Start
Williamson turn On Voyage Data Recorder press CARD STOP SWITCH
8/10/2019 Familiarization Tasks
35/82
35
Start second steering motor
S/B engine and S/B full speed Sound emergency signal Report to Master
Notify ships/traffic by AIS message
Notify Engineer on watch ( Engineer on USM duty and dutyOiler) Measure ships position continuously
Plot position of lifebuoy with self-igniting and smoke signal
o Command Announce Man overboard, Mobile Team 2 to Bridge and
order rescue boat station Look out with binoculars on Keep lookout by radar Instruct On-scene Leader to get ready to lower rescue boat
Carry out rescue preparation work
Continue Williamson turn to point where man fell overboard
Call attention of nearby ships by VHF
Made first report direct to Vessel Manager ( Owner/Charterer )
Record time of occurrence of man overboard and ships
position
o Engine Room Team
Stand by Engine
o Mobile Team-1 Lower starboard lifeboat
Carry out rescue activities as members of rescue boat
o Mobile Team-2 Proceed to Bridge
o
Backup Team
Ready / help lower / put away rescue boat Ready stretcher and first-aid kit Ready lifeline launching equipment
Ready rope / Jacobs ladder / saving nets Ready accommodation ladder ( if necessary )
- FIRE
o Fire on Deck during Navigation
Response of Deck Officer on Watch
Sound emergency alarm
Advise fire location by public address Report to Master
On Voyage Data Recorder press CARD STOPSWITCH
Sail away from coast
Notify ships/traffic by AIS message
Inform to Engine Room
Command
8/10/2019 Familiarization Tasks
36/82
36
Stand by engine / Switch to hand steering
Announce fire station
Ready fire control plan
Make roll call / Conduct communication test
Place staging area
Navigate so that flames and smoke go downwind Instruct wearing of fire protective clothing, BA, and of
preparing fire hose
Startup fire pump
Control ventilations
Instruct Back-up team to ready life boats and first-aidkits
Call attention of nearby ships by VHF
Make first report direct to Vessel Manager ( Owner /
Charterer )
Record time of occurrence of fire and ships position (B.A. record sheet / fire control station check list )
Activate water spray system (Paint store only)
Continue boundary cooling
Check to see if fire is extinguished (Check for
flammable gas and oxygen contents)
Monitor gas detector
Monitor cargo tank pressure Engine Room Team
Stand by Engine
Start up fire pump and emergency fire pump
Check to see if fire pump is operative Control ventilations in Engine room
Operate necessary machines Mobile Team-1
Report pressure that remains with fire protective
clothing and BA on
Prevent spreading of fire by investigating direct cause,existed circumstances, etc.
Firefight Mobile Team-2
Report pressure that remains with fire protective
clothing and BA on Control ventilations
Cool boundary Backup Team
Ready lifeboats
Ready stretchers and first-aid kits
8/10/2019 Familiarization Tasks
37/82
37
Support Mobile teams by carrying or replacing spare aircylinders
o Fire in Engine room during Navigation Response of Deck Officer on Watch
Sound emergency alarm Advise fire location ( zone, deck, etc.) by public
address
Sail away from coast
Report to Master
On Voyage Data Recorder press CARD STOPSWITCH
Notify ships/traffic by AIS message
Inform to Engine Room Command
Stand by engine / Switch to hand steering
Announce fire station Ready fire control plan
Make roll call / Conduct communication test
Place staging area
Inform to Chief Engineer and stop main engine
Navigate so that flames and smoke go downwind
Instruct wearing of fire protective clothing, BA, and of
preparing fire hose
Startup fire pump
Control ventilations
Instruct Back-up team to ready life boats and first-aidkits
Check number of crew on Bridge
Call attention of nearby ships by VHF
Make first report direct to Vessel Manager (Owner /
Charterer)
Record time of occurrence of fire and ships position(BA record sheet / Fire control station check list)
When CO2 is released
Check closure of openings (See checklist)
Release CO2
Continue boundary cooling Check to see if fire is extinguished (Check for
flammable gas and oxygen contents)
Monitor gas detector
Monitor cargo tank pressure
Engine Room Team
Stop engine / Put engine plant in stand-by state
8/10/2019 Familiarization Tasks
38/82
38
Startup fire pump and emergency fire pump
Check to see if fire pump is operative
Control ventilations in Engine room
Operate necessary machines Mobile Team-1
Cool boundary Control ventilations
Remove combustibles in adjoining compartments Mobile Team-2
Firefight with fire protective clothing and self-contained breathing apparatus on
Prevent spreading of fire by investigating direct cause,
existed circumstances, etc. Backup Team
Ready lifeboats
Ready stretchers and first-aid kits
Support Mobile teams by carrying or replacing spare aircylinders
o Fire in accommodation during navigation Response of Deck Officer on Watch
Sound emergency alarm
Advise fire location (zone, deck, etc.) by public address
Sail away from coast
Report to Master
On Voyage Data Recorder press CARD STOP
SWITCH Notify ships/traffic by AIS message
Inform to Engine Room Command
Stand by engine / Switch to hand steering
Announce fire station
Ready fire control plan
Make roll call / Conduct communication test
Place staging area
Instruct wearing of fire protective clothing, BA, and ofpreparing fire hose
Startup fire pump Control ventilations
Navigate so that flames and smoke go downwind
Continue boundary cooling
Check to see if fire is extinguished (Check for
flammable gas and oxygen contents)
Monitor gas detector
8/10/2019 Familiarization Tasks
39/82
39
Monitor cargo tank pressure
Instruct Back-up team to ready life boats and first-aidkits
Call attention of nearby ships by VHF
Make first report direct to Vessel Manager (Owner /
Charterer) Record time of occurrence of fire and ships position
(BA record sheet / Fire control station check list ) Engine Room Team
Stand by Engine
Startup fire pump and emergency fire pump
Check to see if fire pump is operative
Control ventilations in Engine room
Operate necessary machines
Mobile Team-1
Report pressure that remains with fire protective
clothing and BA on
Prevent spreading of fire by investigating direct cause,existed circumstances, etc.
Firefight Mobile Team-2
Report pressure that remains with fire protective
clothing and BA on
Control ventilations
Cool boundary
Backup Team
Ready lifeboats Ready stretchers and first-aid kits
Support Mobile teams by carrying or replacing spare aircylinders
o Fire alongside Terminal Response of Deck Officer on Watch
Inform to Loading Master / Terminal / Port authority
Stop cargo operation / close manifold vlaves
Sound emergency alarm
Advise fire location by public address
Report to Master / Chief officer Inform to Engine Room
Command
Stand by engine / Prepare steering motor
Announce fire station
Ready fire control plan
Make roll call / Conduct communication test
Place staging area
8/10/2019 Familiarization Tasks
40/82
40
Instruct wearing of fire protective clothing, BA, and ofpreparing fire hose
Startup fire pump
Control ventilations
Instruct Back-up team to ready life boats and first-aid
kits Request for assistance of shore firefighting system and
ambulance
Request firefighting tugboats
Continue boundary cooling
Check to see if fire is extinguished ( Check for
flammable gas and oxygen contents )
Monitor gas detector
Monitor cargo tank pressure
Make first report direct to Vessel Manager ( Owner /Charterer )
Record time of occurrence of fire ( BA record sheet /Fire control station check list )
Engine Room Team
Stand by Engine
Startup fire pump and emergency fire pump
Check t
Recommended