Erasmus.out@uniroma1.it LLP/ERASMUS OFFICE R ome, April 12th 2011

erasmus.out@uniroma1.it

LLP/ERASMUS OFFICERome, April 12th 2011

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ORGANIZATION CHART

ERASMUS OFFICE ORGANIZATION-SAPIENZA UNIVERSITY

STUDENTDIVISION

LLPERASMUS

OFFICE

FACULTIES(11)

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Logistical information

Wednesday, April 13 th• Coffe break – 11.00/11.30 Senato Accademico Office of

Rector building – first floor• Workshop D – Aula C – Office of Rector building ground

floor • Workshop E – Senato Accademico Office of Rector building

– first floor• Workshop F – 14.30 meeting point in Piazzale Aldo Moro n. 5

– back at from 18.00 p.m.

Tuersday, April 14 th

Plenary session at Aula degli Organi CollegialiCollective Bodies Room

University Campus, Office of the Rector Building, ground floor

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LLP/ERASMUS OFFICE: ACTIVITIES

ERASMUS Office manages:

– OUTGOING ERASMUS STUDENTS (in the academic year 2010/2011

almost 1.230 Erasmus outgoing students)

– INCOMING ERASMUS STUDENTS (LANGUAGE COURSES)

– TEACHING STAFF MOBILITY

– PLACEMENT MOBILITY

– TRAINING STAFF MOBILITY

– MANAGEMENT OF FUNDS (EUROPEAN COMMUNITY GRANT AND UNIVERSITY GRANT)

– REPORTS TO LLP/NATIONAL AGENCY

– EVENTS (WELCOME DAY AND INTERNATIONAL CONVENTION)

– RELATIONS WITH ORGANIZATIONS OUTSIDE UNIVERSITY (LAZIOADISU – INSTITUTION

FOR STUDY RIGHT AND ESN – ERASMUS STUDENT NETWORK)

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ERASMUS OFFICE AND FACULTIES

Erasmus office

Scientific Erasmus CoordinatorRSEF

Erasmus

Administrative Responsable RAEF

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1°STEPORGANIZATION

Inter-Institutional Agreement: this is the basis of the Erasmus Mobility.

Collection and control of all the signed Inter-Institutional Agreement at a central level

Our database Socrates-Organizer: is the programme that unites our office with all of the Erasmus Faculty Corners

Erasmus announcement competition at Faculty level Selection of applying students and grant assignment

(student financial contract)

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2°STEPPRIOR TO DEPARTURE

Collection of all the student financial contracts Organization of collective student meetings Delivery of Erasmus Folder (contains different forms as:

arrival certificate, Erasmus student charter, Erasmus student experience report, RAEF list and contact data, request for extension form, attendance certificate)

Recording of all student bank-account data

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3° STEPDURING ERASMUS PERIOD

Collection of all the student arrival forms (duly filled in) Payment: Community grant for 2011(€ 230,00 per month), University and Ministry co-financing not decided yet (for 2010

about € 180,00 per month, about € 100,00 as journey travel contribution and about € 50,00 as ministry grant)

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4° STEP AT THE END OF THE ERASMUS PERIOD

Collection of all the student forms (duly filled in) Financial check Report to LLP/National Agency (intermediate and final report)

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Erasmus Placement Mobility

• Total grants amount: 15 grants of 4 months each (59 months from LLP/Erasmus National Agency

• Erasmus Placement competition annoucement:

• Training enterprise proposed by the Faculty• Training enterprise proposed by the Student (the

sources to look for an organization are: Stage office at Faculty level, teachers, own contacts

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Student selection

Students selection:

• The student selection is merit-oriented and it is carried out by means of common qualifications (language knowledge, number of credits achieved, etc.) and specific ones – at Faculty level (previous experiences, curricula, organization acceptance etc.)

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Economic contributions

Erasmus grant from the European Community (almost 500,00 euro for month)

University and Ministry co-financing not yet decided (for 2010 about € 180,00 per month, about € 100,00 as journey travel contribution and about € 50,00 as ministry grant)

Specific contribution for disabled students

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Erasmus Student Mobility for Placement at Sapienza

Documents after the selection

• A preliminary agreement “Letter of Intent” is endorsed by the host organisation to engage a cooperation with our university in the frame of Lifelong Learning Programme

• A "Quality Commitment" setting out the rights and obligations of all the parties relating to the placement abroad

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Erasmus Student Mobility for Placement at Sapienza

Documents prior departure

students are provided with:

• A “Training Agreement” regarding his or her specific programme for the placement period; this agreement must be endorsed by the student, the home higher education institution and the host organisation; and it is drawn up with the assistance of a Faculty supervisor

• A placement agreement (grant agreement) covering the mobility period and signed between the student and his or her home higher education institution

• The Erasmus Student Charter setting out the student's rights and obligations with respect to his/her period abroad

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AT THE END OF THE ERASMUS PERIOD

Collection of all the student forms (duly filled in)- Transcript of work - Attendance Certificate - Erasmus Placement student experience report.- Financial check Recognition at Faculty level by using Ects credits on the base of the Transcript of Work

Report to LLP/National Agency (intermediate and final report)

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CONTACT DETAILS

For any questions, input and suggestions

erasmus.out@uniroma1.it

Thank you for your attention!