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Using Google Docs to Collaborate
Edna AuerfeldLIS 607 Fall 2011
What is Cloud-Based Computing?
Comparing Collaboration Techniques
E-mail Collaboration Cloud-based Collaboration
Wait time while partner
sends e-mail
Manual highlighting of
changed sections of
document
Partners work
individually on
document
Changes must be
viewed per individual
document
Instantaneous viewing
for both partners
Automatically color
codes each partner’s
work
Partners can work
simultaneously
History of changes is
always available
Create a Google account:
◦ Go to https://accounts.google.com/NewAccount◦ Fill out form:
Give your current e-mail address Create a password Agree to terms of service
How to Begin?
Google Docs is an easy-to-use online word processor, spreadsheet and presentation editor that enables you and your students to create, store and share instantly and securely, and collaborate online in real time. You can create new documents from scratch or upload existing documents, spreadsheets and presentations. There's no software to download, and all your work is stored safely online and can be accessed from any computer.
What are Google docs?
Why Make a Google doc ?
To create a doc:
From your Docs list, select "New" from the
upper-left corner.
Select which kind of doc you'd like to create:
document, spreadsheet or presentation.
A brand new version of the doc type selected
will open for you, ready to be edited and
shared.
How Can I Create a Google doc?
To share a doc:
From within the document you'd like to share, click the "Share" tab, in the upper-right corner*.
Enter the email addresses of whomever you'd like to add and select the button next to "As collaborators:”
Click "Invite collaborators." If you'd like, in the window that
appears send an email to your collaborators explaining a little about the doc. Whether or not you send this email, your doc is now shared.
How Can I Share a Google doc?
Things to note: ◦ Color coding of names◦ Instant messaging capability
through the notes section◦ History of changes in the
document. Go to file and to revision history to see changes and corresponding dates as well as who made those changes
◦ Insert a comment for your partner
Collaborate!Work on the Document Together
Go to File Scroll down to ‘Download
As’ Pick PDF Open up your downloaded
PDF by clicking on it at the bottom of your screen
Create a PDF of Your doc
Presentations, Google’s version of Power Point, can be made in the same way as Google docs.
When choosing, go to ‘Create New’ but this time choose presentation.
Sharing is the same for the presentation as for the doc.
Make one now and share it with your partner.
Make changes to the presentation to view the similarities of sharing in each format
Create a Presentation
Was this new? Would you use this with
students? If so, how? Will you use it with
colleagues? If so, how?
What do you Think?
Google (2008). Using Google docs. Retrieved from https://docs.google.com/View?docid=dcdn7mjg_72nh25vq#Create_and_share_your_docs
Google for Educators (2011). Google docs. Retrieved from http://www.google.com/educators/p_docs.html
Tbonedk86 (2009). Cloud computing: How it all works. YouTube. Retrieved from http://www.youtube.com/watch?v=TTNgV0O_oTg&feature=related
References