SAP Gateway for Microsoft Unlock the Value of your Microsoft and SAP Investments

Sample Business Use Cases

© 2014 SAP AG. All rights reserved. 2 Customer © 2014 SAP SE or an SAP affiliate company . All rights reserved. 2 Customer

On-Demand

On-Premise

Back Office

Business Systems

~25%

Use SAP

~90%

Use Microsoft

Business

Users

Connecting SAP and Business Users SAP GATEWAY FOR MICROSOFT

© 2014 SAP AG. All rights reserved. 3 Customer 3 Customer

What is SAP GATEWAY FOR MICROSOFT ?

An interoperability framework that enables

easy creation of solutions so

SAP data can be securely consumed and extended

throughout Microsoft technologies

for on premise and on demand deployment

© 2014 SAP SE or an SAP affiliate company . All rights reserved.

© 2014 SAP AG. All rights reserved. 4 Customer

Day in a Life of Information Worker

7:30 am

Check emails

on Windows

Phone 8

8:30 am

Schedule CRM

appointment via

Outlook 2013

10:00 am

Review Sales

pipeline via

Windows 8

Surface

11:30 am

Update Budget

via Excel 2013

12:00 pm

Approve team member’s

leave request workflow

using Win 8 native App

12:30 pm

Conduct online meeting

with customer using

Lync 2013 & record it as

CRM Activity

3:00 pm

Create CRM Lead using

SharePoint Online App

5:30 pm

Record timesheet in SAP

via Outlook 2013 Web

(part of Office 365)

© 2014 SAP SE or an SAP affiliate company . All rights reserved.

© 2014 SAP AG. All rights reserved. 5 Customer

SAP Gateway for Microsoft – A flexible interoperability framework For Business Users, IT, and Developers

IT Professionals Developers Business Users

© 2014 SAP SE or an SAP affiliate company . All rights reserved.

Use Case Examples and Demo

© 2014 SAP AG. All rights reserved. 7 Customer

SAP Gateway for Microsoft

Sample Business Use Cases

Slide.

No

LoB Segment of

Target Role

Focus SAP Application Microsoft Application

Scenario

9 Cross LoB Multiple : ERP, HCM, BW, EPM, Microsoft Outlook

10 Cross LoB HCM Microsoft Outlook

11 Vendor Management ERP, SRM Microsoft word

12 Contracts Management ERP, CLM Microsoft word

13 Finance ERP Microsoft Excel

14 Finance ERP Microsoft Excel

15 Finance , Credit Management ERP, Finance SCM Microsoft Excel

16 Finance, Compliance, GRC, Internal audit GRC, Access Control Microsoft Excel

17 IT auditors IT Governance & security Microsoft Excel

18 Cross LoB ERP, SD Microsoft PowerPoint

19 Material Management ERP (MM) Microsoft Excel

20 CrossLoB Multiple : ERP, HCM, BW, EPM Office365

© 2012 SAP AG. All rights reserved. 8

LOB Application : Business Suite

Target LoB Segment: Cross LoB

Pain Point: Simplify access & complete all SAP tasks via a centralized access point, Microsoft Outlook

SAP Gateway for Microsoft provides managers and employees with:

Single access point to multiple SAP applications

Built-in enterprise-ready capabilities to align to SAP back-end user authorization

Quick & Easy process

Improved employee productivity in a user friendly Microsoft environment

More intuitive UI reduces training and improves job efficiency

Current situation:

Time delay to complete SAP tasks

Inefficient process: Toggle between multiple SAP systems and Microsoft

applications

Note: Click image for demo

© 2012 SAP AG. All rights reserved. 9

LOB Application: SAP ERP Human Capital Management (HCM)

Target LoB Segment: Cross LoB for Time Recording

Pain Point: No access to Employee Self Service by the nature of employees’ job.

SAP Gateway for Microsoft enables casual users to easily record work

hours via Microsoft Outlook

Shortened time to create, review, and manage time entries

Improved time reporting compliance

Current Situation:

Poor time reporting compliance due to incomplete time records

Time consuming time reporting process due to complex UI

© 2012 SAP AG. All rights reserved. 10

LOB Application : Supplier Relationship Management (SRM)

Target LoB Segment: Vendor Management(VM)

Pain Point: Quick & Easy update to vendors about new policies implemented

SAP Gateway for Microsoft provides intuitive user experience to make

policy update process more efficient:

Integrated VM with Microsoft word UI to minimize system differences

More efficient process with easier data entry due to simplified UI

Create a template in a word document and pull the contact information from SAP

vendor look up task panel available in Microsoft Word.

Update vendor agreement and send a new vendor policy quickly

Current situation:

Multiple times log in to the SAP systems to pull SAP contacts.

Delay in communicating the new policy to vendors

Note: Click image for demo

© 2012 SAP AG. All rights reserved. 11

LOB Application : Contracts Life Cycle Management (CLM)

Target LoB Segment: Contracts Management.

Pain Point: Quick & Easy process to update contracts

SAP Gateway for Microsoft provides intuitive user experience to make

policy update process more efficient:

Integrated CLM with Microsoft Word UI to minimize system differences

More efficient process with easier data entry due to simplified UI

Automatic synchronization with the backend data.

Reduce errors & Increase your efficiency

Current situation:

Multiple times log in to the SAP systems to pull SAP contacts.

Delay in communicating the new contracts to suppliers

Note: Click image for demo

© 2012 SAP AG. All rights reserved. 12

LOB Application : SAP ERP

Target LoB Segment: Finance

Pain Point: Post documents to the back end via Microsoft Excel

SAP Gateway for Microsoft enables cash/financial executives to quickly

complete transactions

More efficient process due to more intuitive UI, Microsoft Excel

Can attach documents and post directly to the back end

Quick and informed decision-making with easy and quick access to relevant

information

Current situation:

Multiple line entries to update

Slow manual process

Delay in posting documents

Note: Click image for demo

© 2012 SAP AG. All rights reserved. 13

LOB Application : SAP ERP

Target LoB Segment: Finance

Pain Point: Difficult to narrow down to specific SAP data.

SAP Gateway for Microsoft enables cash/financial executives to quickly

query data from the back end via Excel

Multiple filter criteria for targeted data extraction For example: Query specific data

(filter values) for specific data such as document type, company code etc. from

the sales op GL accounts.

Quick and informed decision-making with easy and quick access to relevant

information

Current situation:

It is time consuming process to download SAP data and then to clean to create

reports. Delay in decision making process & Improper data analysis

Note: Similarly, if you bind excel sheet to specific SAP application data from the

back end can be queried via Excel.

Note: Click image for demo

© 2012 SAP AG. All rights reserved. 14

LOB Application : SAP Financial Supply Chain Management

Target LoB Segment: Finance , Credit Management

Pain Point: Very difficult to identify the exceptions in the back end SAP systems.

SAP Gateway for Microsoft enables cash/financial executives to query for

exceptions in the backend SAP system

Create master records quickly. Manage exceptions in the master records. Retrieve

for exceptions – Self service analytics

Allow visibility to exceptions and proactive decision making

Quick and informed decision-making with easy and quick access to relevant

information

Current situation:

Download the SAP data to Excel, clean the Excel files to narrow down to specific set

of data to do data analyses

For example in customer master records: Customers set with low credit limit in the

system are hidden

Note: Click image for demo

© 2012 SAP AG. All rights reserved. 15

LOB Application : Governance Risk Control (GRC)

Target LoB Segment: Auditors, Access & Process Controllers

Pain Point: Easy way to access SAP data via Microsoft Word, Excel to complete audits

SAP Gateway for Microsoft provides built-in enterprise-ready capabilities to

align to SAP back end user authorization. It simplifies the user experience so that

GRC users can easily access the SAP data via Excel or word to update the working

papers

With Gateway for Microsoft Excel add-in installed you can

Upload working papers with real-time data the during audits easily

Minimize delay in audits of time-sensitive documents

Track & Manage multiple (history) versions of files & updates efficiently

Apply filter criteria to get targeted data extraction results in quick decision making

process

Create error free final reports

Current situation:

Time consuming process to retrieve real time SAP data

Difficult to manage multiple versions of files Note: Click image for demo

© 2012 SAP AG. All rights reserved. 16

LOB Application : SAP IT Governance & Security

Target LoB Segment: IT Auditors

Pain Point: Extract data on SAP user authorizations directly into Microsoft Excel to facilitate review.

With SAP Gateway for Microsoft Excel, you can easily extract data on

SAP user authorizations directly into Microsoft Excel to facilitate review.

Re-usable and Shareable Excel template bind to the back end SAP tables

• Quickly binds to OData service

• Fetch most current SAP data

Scalable , Quick and easy process

Refresh the pre-built excel template every month and create reports quickly

Current situation:

Review users who have SAP access to create financial transactions

Repeated process every month ,time consuming manual process, Create reports

combining 13 SAP tables.

Note: Click image for demo

© 2012 SAP AG. All rights reserved. 17

LOB Application : SAP ERP, Sales &Distribution

Target LoB Segment: Cross LoB

Pain Point: Integrate access and retrieve SAP data while doing Microsoft PowerPoint presentations

SAP Gateway for Microsoft provides casual users with easy and quick

access to SAP data via Microsoft PowerPoint

Unified data access

Update your power point presentations with real-time data

Error free presentations to your executives and customers.

Quick & efficient process

Current Situation:

Low user proficiency to navigate to SAP systems

High dependency on IT or business analysts to provide reports

Need easy-to-access, easy-to-read analytical data

Retrieve current SAP data in PowerPoint

© 2012 SAP AG. All rights reserved. 18

LOB Application : SAP ERP

Target LoB Segment: Materials Management (MM)

Pain Point: Integrate access and retrieve SAP data via Microsoft Excel

SAP Gateway for Microsoft provides users re-usable and Shareable Excel

template bind to the SAP MM application in the backend

Quickly binds to OData service & Fetch most current SAP data

Mass data update – Quick process

Share and collaborate with team members efficiently

Manage updates from multiple locations and suppliers easily

Quick & efficient process

Current situation:

Multiple line entry in the backend SAP system

Hard to manage multiple entry documents

Time consuming , Exceptions are hidden in the system

Note: Click image for demo

© 2012 SAP AG. All rights reserved. 19

LOB Application : Multiple-SAP ERP

Target LoB Segment: Supply Chain Management(SCM), Sales

Pain Point: Integrate, access , retrieve , update via SharePoint online, Outlook etc. available on Office365

SAP Gateway for Microsoft provides users access to your SAP data on

Premise and on Cloud.

It can be used to surface data and processes from SAP share point and office

applications both online and the classical rich client desktop experience.

Retrieve SAP data from anywhere anytime and update the data back to SAP

systems

Current situation:

Difficult to get SAP data at remote customer locations

Delay in updating the sales data information to the SAP systems

Note: Click image for demo

© 2014 SAP AG. All rights reserved. 20 Customer

Blogs on SCN related to use cases:

SAP GATEWAY FOR MICROSOFT SERVICE PACK 03 – EMBRACING THE CLOUD!

MICROSOFT EXCEL SCENARIO: MASS DATA UPDATE VIA EXCEL

CONNECTING APPS FOR OFFICE WITH SAP: MICROSOFT WORD ( SAP VENDOR APP)

CONNECTING APPS FOR OFFICE WITH SAP: MICROSOFT EXCEL APP

CONNECTING APPS FOR OFFICE WITH SAP: MICROSOFT OUTLOOK APP

SAP GATEWAY FOR MICROSOFT: BUSINESS USE CASES OFFLINE DEMOS

SAP FIORI & SAP GATEWAY FOR MICROSOFT: OFFLINE INTERACTIVE DEMO

AUDIT MANAGEMENT: OFFLINE DEMO

© 2014 SAP AG. All rights reserved. 21 Customer

TODAY Planned Innovations Future Direction

SAP Gateway for Microsoft Product road map overview - key themes and capabilities

(Release 1.0, SP3)

On Premise • Consume SAP Gateway services in

Microsoft based applications with

enterprise ready built-in support and

simple consumption of Fiori services

• Developer toolkit and templates in Visual

Studio for Outlook (Calendar, Task,

Contact) and Excel 2010 & 2013

• End-user Add-in for Microsoft Excel to o Perform mass create / update operations

o Additional features like value help, conflict

resolution, data-type handling

Cloud • SSO provider to connect Microsoft Azure &

Office 365 based applications to SAP

systems with enterprise built-in support

• Support for SAP Gateway, HANA & MII

• Embrace new Apps for Office model to

allow easy and enterprise ready

consumption of SAP data in Office 365

Cloud • Continue to leverage new features in both

SAP and Microsoft Cloud offerings

• Provide a Cloud to Cloud integration

SAP Fiori • Continue the collaboration with SAP Fiori &

simplify integration of SAP Fiori in Microsoft

applications

Developer Experience • Continue to provide a seamless developer

experience, enhancing current and

embracing new technologies

SAP Gateway for Microsoft -

Consumption Enhancement • Enhance Microsoft Azure integration to

consume services from SAP Mobile

Platform and SAP HANA Cloud Platform

mobile services

SAP Gateway for Microsoft -

SDK Enhancement • Visual Studio enhancement with easy

discovery of OData APIs

• Easy consumption of Office 365 APIs

Enable Microsoft consumption in SAP • Enrich SAP applications with services and

APIs from Microsoft Office

This is the current state of planning and may be changed by SAP at any

time.

© 2014 SAP AG. All rights reserved. 22 Customer

BUSINESS AGILITY : PEOPLE, PROCESS, SYSTEM !

Business

Ready

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© 2014 SAP AG. All rights reserved. 23 Customer

SAP-Gartner Newsletter For More Information about SAP Gateway for Microsoft

Link : http://gtnr.it/1shGn5G

Q&A

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For more information

SAP.com SAP Gateway for Microsoft

SCN Official Page

SAP-Gartner newsletter

http://gtnr.it/1shGn5G

Social Media

@SAP_MSFT , @SAPMobile

SAP Microsoft, SAP Mobile

Groups: SAP & Microsoft, SAP Gateway

SAP Gateway for Microsoft playlist

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Thank you

Contact information:

F name MI. L name

Title

Address

Phone number

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