Powerpoint.03

COMPREHENSIVE

PowerPoint Tutorial 3

Adding Special Effects to a Presentation

XPXPObjectives• Insert slides from another presentation• Create and apply a custom theme• Add a background picture• Customize bullets• Add a textured background

New Perspectives on Microsoft Office PowerPoint 2007 2

XPXPObjectives• Apply sound clips and a movie• Create and format a chart (graph)• Create, modify, and format an organization chart• Apply slide transitions and animations• Use the pointer pen during a slide show• Hide slides in a presentation• Prepare a presentation to run on another computer• Give a presentation in podium mode


XPXPPlanning the Presentation• Purpose of the presentation• Type of presentation• Audience• Audience needs• Location of the presentation• Format


XPXPInserting Slides from Another Presentation• In your current presentation, navigate to the

slide before where you want to insert the slides from another presentation

• In the Slides group on the Home tab, click the New Slide button arrow

• Click Reuse Slides to display the Reuse Slides task pane

• In the task pane, click the Browse button, then click Browse File to open the Browse dialog box


XPXPInserting Slides from Another Presentation• Navigate to the slides you want to insert into the

presentation in the PowerPoint window, click the file, then click the OK button

• In the task pane, select or deselect the Keep source formatting check box to retain or not retain the formatting of the slides you want to import

• Click each slide you want inserted into your presentation


XPXPInserting Slides from Another Presentation


XPXPCreating a Custom Theme• Using an existing or new presentation, create the desired

theme colors, bullets, fonts, background color, and background graphics

• Click the Office Button, click Save As to open the Save As dialog box, click the Save as type arrow, then click Office Theme; or click the Design tab on the Ribbon, in the Themes group, click the More button, and then click Save Current Theme to open the Save Current Theme dialog box with Office Theme already selected in the Save as type box

• Navigate to the desired location, type a filename, then click the Save button


XPXPCreating a Custom Theme


XPXPAdding a Textured Background• Go to the slide to which you want to apply the

textured background• Click the Design tab on the Ribbon• In the Background group, click the Background

Styles button, then click Format Background at the bottom of the backgrounds gallery to open the Format Background dialog box

• Click the Picture or texture file option button


XPXPAdding a Textured Background• Click the Texture button to display a gallery of

textured backgrounds• If you want to apply the textured background

just to the current slide, click the desired texture• Click the Close button or click the Apply to All

button if you want to apply the textured background to all the slides in the presentation


XPXPAdding a Textured Background


XPXPInserting Sounds and Movies into Your Presentation• Go to the slide in which you want to insert the sound• Click the Insert tab on the Ribbon• In the Media Clips group, click the Sound button arrow,

then click the desired source of the sound file on the menu

• Select the sound file from a specified folder and click the OK button

• When asked how you want the sound to start in the slide show, click the Automatically or When Clicked button


XPXPInserting Sounds and Movies into Your Presentation


XPXPInserting Sounds and Movies into Your Presentation• Go to the slide in which you want to insert the movie• Change the layout to include an empty content layout, then

click the Insert Media Clip button in the content layout placeholder to open the Insert Movie dialog box, or click the Insert tab on the Ribbon, in the Media Clips group, and click the Movie button; Insert Movie dialog box opens

• Navigate to the folder containing the movie, click the movie filename from a specified folder, then click the OK button

• When prompted about how the movie or sound will start in slide show, click the Automatically or When Clicked button


XPXPInserting Sounds and Movies into Your Presentation


XPXPCreating a Chart (Graph)• Change the slide layout to one of the content layouts,

then click the Insert Chart button in the content placeholder; or click the Insert tab, and then, in the Illustrations group, click the Chart button; Insert Chart dialog box opens

• Click one of the chart icons in the Insert Chart gallery, then click the OK button; PowerPoint automatically opens a Microsoft Excel worksheet


XPXPCreating a Chart (Graph)• Edit the information in the worksheet for the

data you want to plot• Modify the chart layout, style, format, data, or

other features, as desired• Click outside the chart area to make the chart

inactive


XPXPCreating a Chart (Graph)


XPXPBuilding and Modifying an Organizational Chart• Go to the slide in which you want to insert an

organizational chart• Change the slide layout, if necessary, to one of the

content layouts, then click the Insert SmartArt Graphic button, or click the Insert tab, then, click the SmartArt button in the Illustrations group; Choose a SmartArt Graphic dialog box opens

• Click Hierarchy in the pane on the left side of the dialog box to select the type of SmartArt graphic you want


XPXPBuilding and Modifying an Organizational Chart• In the SmartArt gallery of hierarchy graphics,

click Organization Chart, then click the OK button• In the organization chart boxes, type the

personnel names, positions, or other information, as desired

• Add subordinate and coworker boxes as desired• Click anywhere outside the organization chart

area


XPXPBuilding and Modifying an Organizational Chart


XPXPApplying Special Effects• Special effects—such as fading out of one slide

as another appears, animated (moving) text, and sound effects to accompany actions—can liven up your presentation, help hold your audience’s attention, and emphasize key points

• Special effects can also distract or even annoy your audience


XPXPAdding Slide Transitions• Switch to Slide Sorter view, then select the

slide(s) to which you want to add a transition• Click the Animations tab on the Ribbon• In the Transition to This Slide group, click the

More button to display the gallery of transition effects

• Click the desired transition effect in the gallery


XPXPAdding Slide Transitions• In the Transition to This Slide group, click the

Transition Sound button arrow to insert a sound effect that accompanies each transition

• In the Transition to This Slide group, click the Transition Speed button arrow to modify the speed of the transition

• In the Transition to This Slide group, click the Apply To All button to apply the transition to all the slides in the presentation


XPXPAdding Slide Transitions


XPXPAnimating Bulleted Lists• In Normal view, select the object to which you want to

add an animation effect• Click the Animations tab on the Ribbon• In the Animations group, click the Animate button arrow

to display a menu of animations, then click the desired animation

or• In the Animations group, click the Custom Animation

button to open the Custom Animation task pane


XPXPAnimating Bulleted Lists• Click the Add Effect button, point to a style, and

then click More Effects to open the Add Entrance Effect dialog box

• Click the desired effect, then click the OK button• Click the Start arrow to choose when the

animation starts• Click the Speed arrow to choose the speed of the

animation


XPXPAnimating Bulleted Lists


XPXPMarking Slides During a Slide Show• Right-click anywhere on the screen, point to

Pointer Options on the shortcut menu, then click Felt Tip Pen

• Click the left mouse button, then drag to mark the slide


XPXPHiding Slides• Go to the slide you want to hide• Click the Slide Show tab on the Ribbon• In the Set Up group, click the Hide Slide button


XPXPPreparing the Presentation to Run on Another Computer• PowerPoint Viewer, a separate program that

you can install and use on any computer running Windows to show your PowerPoint presentation

• To prepare the presentation to run on any computer, use the Package for CD feature to create a CD or a folder that you can store on portable media


XPXPPreparing the Presentation to Run on Another Computer


XPXPDelivering a Presentation with Two Monitors (Podium Mode)• If necessary, turn on multiple monitor support• Click the Slide Show tab on the Ribbon• In the Set Up group, click the Set Up Slide Show

button


XPXPDelivering a Presentation with Two Monitors (Podium Mode)


Technology

Powerpoint.03