OpenStack Foundation 2015 Election

Doug Hellmann OpenStack Atlanta

18 Dec 2014

Election Dates

“The Annual Meeting of the Individual Members to elect directors for the Board of the OpenStack Foundation shall be held from January 12, 2015 to January 16, 2015, commencing at 00:01 UTC on January 12 and ending at 17:00 UTC on January 16.”

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January 12, 2015 7:00:00 PM – January 16, 2015 12:00:00 Noon

Bylaws Changes

• Revisions for Determination Core and Trademark Policy.

• Change in determination of software required for use of the OpenStack trademark.

• Legal Affairs Committee

• Quorum for Individual Members to Amend the Bylaws

Trademark Policy: Management

• Current bylaws

• Detailed trademark policy in Appendix 8 of bylaws, but the policy permits modification by the Foundation

• Revised bylaws

• Trademarks will be governed by a trademark policy to be determined by the Board and does not need any vote by the members

Trademark Policy: Categories• Current bylaws

• OpenStack Project

• Core OpenStack Project

• Revised bylaws

• OpenStack Project

• OpenStack Technical Committee Approved Release

• Trademark Designated OpenStack Software

Trademark Determination• Current bylaws (“Core OpenStack Project”)

• Modules: Block Storage, Compute, Dashboard, Identity Service, Image Service, Networking, and Object Storage

• Add/Remove Modules Process: Proposed by Technical Committee and approved by the Board

• Revised bylaws (“Trademark Designated OpenStack Software”)

• Trademark Designated OpenStack Software: Process for determining Trademark Designated OpenStack Software will be determined by the Board and does not need any vote by the members, but changes in process require Technical Committee approval (i.e. change from Defcore process)

• OpenStack Technical Committee Approved Release (formerly Integrated Release): Determined by Technical Committee but “Trademark Designated OpenStack Software” can be deleted from OpenStack Technical Committee Approved Release only with permission of the Board

Legal Affairs Committee

• Current bylaws

• Legal Affairs Committee currently is limited to five members (but eleven lawyers are attending).

• Revised bylaws

• The Board can set the criteria for membership on the Legal Affairs Committee and no limit is applied.

Quorum for Individual Members to Amend the Bylaws

• Current bylaws

• A majority of the Individual Members voting (but only if at least 25% of the Individual Members vote at an annual or special meeting). This 25% threshold was selected rather arbitrarily at the time the bylaws were drafted and did not anticipate the number of Individual Members which have joined the Foundation. The 2014 election for Individual Directors had participation of less than 15% of the Individual Members.

• Revised bylaws

• A majority of the Individual Members voting (but only if at least 10% of the Individual Members vote at an annual or special meeting).

Individual Board Members

• Elected by the general membership

• Serve 1 year term

References• https://wiki.openstack.org/w/index.php?title=Governance/Foundation/

2014ProposedBylawsAmendment

• http://www.openstack.org/election/2015-individual-director-election/

• Foundation mailing list discussion: http://lists.openstack.org/pipermail/foundation/2014-November/001785.html

• TC mailing list discussion: http://lists.openstack.org/pipermail/openstack-tc/2014-November/000871.html