MediusFlow Webinar: Building a business case for AP invoice automation

www.medius-group.comwww.medius-group.com

Building the business case for AP Automation

Dmitri KrasikDean Baxter

www.medius-group.com

Cost and Efficiency in AP

Cost per invoice ($) $-

$5

$10

$15

$20

$25 Best in Class

Average

Invoice per FTE/year0

10000

20000

30000

40000

50000Best in Class

Average


How does your AP process compare?

Touchless processing

On-time payment

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Best in Class

Average

Worst in Class

Data from 2013 Ardent Partner AP survey


1. Quantify and Qualify the Pain

• What are the key challenges with AP?

• Who is effected?

• What are the financial impacts?

• What are the impacts in terms of time?


2. Match Requirements to Solution

• What are critical business requirements?

• What solution fulfills current requirements?

• Is this a proven and trusted vendor?

• Is vendor/solution strong long-term.


3. Build Business Case and ROI

• Know your audience and their pain

• Clearly state hard and soft benefits

• Use facts from your company, industry,

relevant vendor reference data


“With the same staffing, we now process 75,000 invoices per year as opposed to 25,000 invoices pre-MediusFlow, an increase of nearly 200%.”

“MediusFlow has enabled us to centralize and automate our invoice management process. Our costs have reduced dramatically, saving K-rauta $700,000 annually while improving our internal processes.”

Delivering on the ROI: Customer references

Managing 150,000 invoices a year with 3 AP clerkswith a shared service center for all of Europe.

Processing time for AP invoices has dropped 70% since implementing Medius.


Medius in brief

• Founded in 2001

• 250+ FTEs

• 1300+ customers

2006 2007 2008 2009 2010 2011 2012 2013

40%Year over year in growth

YOUR LOCAL PARTNER, GLOBALLY

USA, Sweden, Norway, Denmark, Finland, UK,

Netherlands, France, Poland and Australia

Market leader in Invoice Automation

Readsoft partner of the year 2007, 2008, 2009, 2010, 2011


Solution overview

INTEGRATION

ERPBackendTYPICAL MASTER

DATA• User data• Vendors• Chart of accounts• Purchase orders• Item/Article list• Goods received• Currency rates


Mediusflow – a financial workflow engine

EXTERNAL

DO

CU

MEN

T &

BU

SIN

ES

S E

XC

HA

NG

E L

AYER

INTERNAL

SYS

TEM

INTEG

RATIO

N L

AYER

WORKFLOW STUDIO

PAPERScanning and

workflow

ELECTRONICEDI, E-Invoices, PDF

SELF-SERVICESupplier Portal,

E-Invoice Networks

COMMUNICATIONSocial Networks

PR

OC

ES

S

SU

PPO

RT

PURCHASING/REQUISITIONING

CONTRACT MANAGEMENT

SALES ORDER MANAGEMENT

INVOICE MANAGEMENT

Intuitive consistent user interface

SAP, Microsoft Dynamics AX and NAV, IFS, Oracle,

Movex/Lawson, IBS, Jeeves and more…

ERP MODULES Procurement,

Logistics, Supply Chain, Finance, HR,

CRM et.al.

MASTER DATA USER MNGT. REPORTING ARCHIVEWORKFLOW ENGINEMEDIUSFLOW PLATFORM

70+Pre-packaged integrations


Manufacturing

Retail/Distribution

Healthcare Services / Other


Success story – GKN Aerospace

GKN AEROSPACE IN BRIEF MEDIUSFLOW AT GKN

GKN Aerospace is a first tier supplier to the global aviation industry. A leader in the manufacture of highly complex composite and metallic aero structures and engine products, the business is equally focused on military and civil markets:

• Present in more than 30 countries

• 12,000 employees

• Financials

• Revenue 2011 : £7 billion

• ERP : SAP

Mediusflow process coverage

• PO-based invoices with line level matching

• Expense invoices

• 300,000 invoices/year

• Over 80% succesful first time pass rate

• Paper and EDI invoices

• External AP and scanning

Processing time for AP invoices has dropped 70% since implementing Medius.


Success story – NorgesGruppenNORGESGRUPPEN IN BRIEF MEDIUSFLOW AT NG

NorgesGruppen is the leading food distributor in Norway with several brands :

• 1,600 Stores

• 600 Mini boutiques

• 30,000+ employees

• Financials

• Revenue 2012 : € 10 billion

• ERPs : ORACLE, SAP, Visma



• Approval on line level

• Coding per article on line level

• Matching with contracts & agreements

• 50 Wholesalers

• 2,000+ stores in Mediusflow

• 4.5 million invoices/year

• Approx 2 500 users

• 10 Shared Service Centres


• Integrated to 3 ERPs


Success story – Schneider ElectricSCHNEIDER ELECTRIC IN BRIEF MEDIUSFLOW AT SCHNEIDER

Schneider Electric is the global specialist of energy management, focused on making energy safe, reliable, productive, efficient and green:

• Present in more than 100 countries

• +130,000 employees

• Financials

• Revenue 2012 : 23,946 MEUR

• EBITA : 3,515 MEUR

• ERPs : SAP, MS Dynamics AX



• PO-based invoices with line level matching

• 450,000 invoices/year with aim to extend to 1,1 million inv./year

• Agreement archive

• Shared Service Centre


• Both external and internal scanning

• Integrated to 2 ERPs

www.medius-group.comwww.medius-group.com

Accounts Payable Automation


Physical distribution

Account for deviation

Deviation analysis

Physical distribution

Manual matching

Copy

Data Entry

/Registration

Open mail / Email

Final authorizatio

n

Manual processSupplier

Invoice #2

# Prod Qty Total1 Pipes 2 1002 Storage 10 5000

Total: 5100

Purchase Order based invoices

• Minimize manual steps in process

• Invoices in all channels and formats are treated and processed the same way

• Connect invoices to POs and GRNs automatically

• Match header and line information automatically

• If perfect match – No one ever touches the invoice

• If a deviation is identified – The deviations is sent for analysis automatically

• Finance system is updated automatically

Mediusflow MatchFinal

authorizationDeviation analysis

ScanOpen mail


Scanning and automated data capture of with Readsoft Online


Intuitive walk up UI for all platforms

Finance staffAccounts Payable

OperationalPurchasingLogistics

Project managers

Middle managementBudget holders

Authorizers

Top managementCEO, MDs, et.al.

FREQUENT USERS

SELDOMUSERS

STAKEHOLDERS


Thank you for you time, You are very welcome to contact me with any questions!

Dmitri Krasik

Sales Executive

(617)448-0921

[email protected]

Technology

MediusFlow Webinar: Building a business case for AP invoice automation