CREATING ACCESSIBLE PRESENTATIONS WITH

POWERPOINT

Lauren, Mary, Allison, Paige

Universal Design

create things so that they will be easily usable by a very wide range of people and interface with a number of different systems. 1. the information should be

understandable by all (or at least most) people.

2. the content will be fully accessible from a number of different technology platforms.

“Bells and Whistles”

Entertaining features

Engaging Enhancing

Distracting Inferring with

actual content May be

complicated to format

Pros Cons

Polar bears are the largest land predator

Humans are polar bears’ only predator

Polar bears eat seals

Polar Bears Polar bears live along shores and on sea ice in the icy cold Arctic. When sea ice forms over the ocean in cold weather, many polar

bears, except pregnant females, head out onto the ice to hunt seals. Polar bears have been spotted on sea ice hundreds of miles from shore. When the warm weather causes the sea ice to melt, polar bears move back toward shore.

Polar bears primarily eat seals. Polar bears often rest silently at a seal's breathing hole in the ice, waiting for a seal in the water to surface. Once the seal comes up, the bear will spring and sink its jagged teeth into the seal's head.

Polar bears primarily eat seals. Polar bears often rest silently at a seal's breathing hole in the ice, waiting for a seal in the water to surface. Once the seal comes up, the bear will spring and sink its jagged teeth into the seal's head.

In fall pregnant polar bears make dens in earth and snowbanks, where they'll stay through the winter and give birth to one to three cubs. In spring the mother emerges from her den followed by her cubs. Generally, she will nurse them for two and a half years. During that time she will protect them and teach them how to hunt.

The U.S., Canada, Denmark, Norway, and the Soviet Union signed an agreement in 1973 to protect polar bears.

Paw pads with rough surfaces help prevent polar bears from slipping up on the ice.

Polar bears swim using their large front paws to propel themselves through the water and their back legs to steer.

Only humans prey on polar bears.

The scientific name for polar bear is Ursus maritimus, which means "sea bear."

Adult males generally weigh between 720 and 1,700 pounds (363 and 771 kilograms). Adult females often weigh between 500 and 600 pounds (227 and 272 kilograms). Males can grow to ten feet (three meters) in length—the height of a one-

Polar bears are the largest predators on land, and they are the largest of all bears.

Polar bears have fur and skin that allow them to absorb sunlight for warmth. Their blubber, or fat, insulates them in cold water.

Polar bears have been known to swim 100 miles (161 kilometers) at a stretch.

Did you know?

Humans are polar bears only predator Polar bears are the largest land

predators

Polar Bears Polar bears are

the largest land predator

Humans are polar bears’ only predator

Polar bears eat seals

Distribution Formats

Not every student will have access to PowerPoint. It is important to be able to distribute PowerPoint presentations in many different formats:

PowerPoint (.ppt or .pptx file) Narrated PowerPoint (.pts or .pxs file) Word PDF HTML Hard copy

Slide LayoutsYou can create a layout using already established PowerPoint layouts or create your own.

To create a slide:The layout options are located in the Home tab. Click on New Slide and select the type of slide you would like to create.

Colors

Good contrast between foreground and background. (Contrast- difference from darkness to lightness).

Don’t be flashy! Sometimes simple is better so you won’t get distracted.• Can choose a

pre-designed slide theme.

• Make sure its clear, uncluttered, and easy to read.

Font Size Default Font sizes

work well.

When shrinking the text, remember to think about students with visual impairments.

Choosing font sizes is a judgment call.

If you need to shrink the text below a 12-pt font it is probably best to split the text into two pages.

Tables

-PowerPoint slide limits size of tables -This is good for people with visual processing

disabilities because they can make out small tables. -Those using screen magnification to view the slide show

will find a small table less confusing too. - HOWEVER, people who are blind and are using screen-

readers might have trouble because the reader can’t read PowerPoint tables as well as a spreadsheet.

Features to Avoid

-text boxes -animations -slide transitions -automatic timing -hyperlinks-hyperlinks don’t work with

screen-reading software; make the media play automatically when slide is opened instead.

**SIMPLICITY IS KEY**

Creating Narrated Slide Shows -General slide shows present only the

outline of the topic -People draw out the presentation by

narrating it personally -A narrated PowerPoint simulates this

situation by recording and audio narration to go along with the PowerPoint.

Accessibility Issues with Narrated Slide Shows

**This will not benefit someone with hearing impairments!**

-Narrated slide shows can actually benefit students with disabilities such as a learning disability because they receive information in two sensory modes.

-If a student is blind, they can simply listen to the narration

-However, if a student is blind, they cannot access the PowerPoint

What you need BEFORE narrating -Completed set of PowerPoint slides -An outline of what you will say -A non-disruptive location -A dependable microphone

Narrating a Slide

Demonstration

Captioning a Narrated Slide

-There is no simple way to provide cationing for users with hearing impairments within a narrated PowerPoint show.

-HOWEVER, you can add a transcript of the carration in the notes area of an unnarrated version of the presentation.

-publish file to word and select option to include both notes and slides.

-The hearing impaired person can have a handout that shows the slide image along with the rest of the narration.

Adding Narration to a Power Point

Choose Narration settings

Set microphone level and speak into microphone

Check the link narration settings, save narration

Close Dialog box

Use space bar to advance to next slide

Continue for each narrated slide

Another way to add Narration: An Application called LecShare Pro (Ch.5)

Captioning a Narrated Slide

You can add a transcript to the slides in the

notes area of the unnarrated version of the presentation

To do this : publish the file to Word, and select the option to include both the notes and slide

By doing this, the hearing impaired person can have the handout that shows the slide details along with the image

Summary On Accessible Power Points:

Select the presentation thoughtfully

Select contrasting foreground and background colors

Don’t overcrowd slides/ keep easy to read

Use a clean typeface and adequate font size

(continued)

Avoid using text boxes

Use Alternate text labels to identify images

Avoid using animations, slide transitions, & auto-timing

For complex graphics & table, use a longer explanation in the slide

notes

Provide a transcript of narration for those that are unable to hear

Conclusion: Power Point Presentations can be delivered in many forms to suit many diverse situations.