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some tips to make sure your PowerPoint presentations are accessible
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Making PowerPoint AccessibleSpotlight for the ISD Training CommitteeMay 16, 2014Alison Hitchens
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PowerPoint accessibility: accessible for who?
• People viewing your slides as part of the audience• People using your slides as a document
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Design
• Use the slide layouts rather than adding text boxes• Use unique slide titles• Use the Outline tab to help you check
• Use simple transitions; advance on mouse click
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Text
• Minimum font size 18-24• Have good contrast• Don’t use colour as only method of emphasis• Not all screen projectors are the same quality as
your laptop or PC
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Font design – Good & bad • This text is probably too small for people in the back
• People in the back can probably read this text
• This is a serif font, recommended for print• Sans serif is recommended for screen reading
• Colour should have better contrast• Use bold or italics in addition to colour
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Content
• Don’t crowd the slide• Use simple language• Hyper-links should be meaningful• Images should include alternative text• Embedded audio should have transcripts• Embedded video should be captioned
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Example of overcrowding000 12535cam a2200421 i 450001 4361473007 ta008 120705t20132013ne a b 001 0 eng010 __ |a 2012022179020 __ |a 9780123848666 (hardback)020 __ |a 0123848660 (hardback)040 __ |a DLC|e rda|b eng|c DLC|d OCLCO|d YDXCP|d CGU|d NhCcYME042 __ |a pcc050 00 |a QC880 |b .H65 2013082 00 |a 551.51/5 |2 23090 __ |a QC880 |b .H65 2013 |5 CaOGU100 1_ |a Holton, James R., |e author.245 13 |a An introduction to dynamic meteorology / |c James R. Holton, Gregory J. Hakim.246 30 |a Dynamic meteorology250 __ |a Fifth edition.264 _1 |a Amsterdam : |b Elsevier : |b Academic Press, |c [2013]264 _4 |c ©2013.300 __ |a xvi, 532 pages : |b illustrations ; |c 24 cm336 __ |a text |2 rdacontent337 __ |a unmediated |2 rdamedia338 __ |a volume |2 rdacarrier504 __ |a Includes bibliographical references (pages 513-517) and index.650 _0 |a Dynamic meteorology.700 1_ |a Hakim, Gregory J., |e author.
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Focus on a few things
Example of extent and content, media and carrier types in RDA:
300 __ |a xvi, 532 pages : |b illustrations ; |c 24 cm336 __ |a text |2 rdacontent337 __ |a unmediated |2 rdamedia338 __ |a volume |2 rdacarrier
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Images should have alt text• Right-click to
format picture• Choose “Alt
Text”• Fill in title
and description
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Focus on the important part of a screen shot
• Do you really need to show the whole web page?• What will the audience be able to see?
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Accessibility Checker (live demo)
• Check slide titles• Check reading order of elements on the slide• Check for alternative text for images
• Access by:• File• Info• Check for issues• Check accessibility 11
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Some resources (with accessible links)
• WebAIM. PowerPoint Accessibility• Penn State. AccessAbility. PowerPoint Tips• Queen’s University. Accessibility Hub.
Accessible PowerPoint Presentations Checklist
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Questions?
Alison HitchensCataloguing and Metadata [email protected]. 35980
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