Intro to Microsoft Teams- Greg McMurray -Utah SharePoint User Group – January 2017

Photo Credit: CC 2.0 Generic - Garret via https://www.flickr.com/photos/countylemonade/7169130178

First Step – You Need to Request Access▪ Microsoft Teams is currently limited to accounts within an organization▪ External sharing and collaborating is high on their list

▪ Luckily, the Utah SharePoint User Group has an Office 365 Tenant!

▪ All members / attendees are welcome to request an account:

▪ Excel Online Form: www.utsharepoint.com/access▪ Note: You may want to use an InPrivate or Incognito browser tab to avoid conflicts with other

Office 365 credentials you might use

Methods of Accessing Microsoft Teams▪ Via the Web▪ https://teams.microsoft.com/

▪ IE 11+, Edge 12+, Firefox 47+, Chrome 31+

▪ Desktop Application▪ http://teams.microsoft.com/downloads

▪ OS Requirements: Windows 7+ and Max OS X 10.10+

▪ Mobile Applications▪ Android: https://aka.ms/androidteams

▪ iOS: https://aka.ms/iosteams

▪ Windows Phone: https://aka.ms/wpteams

Greg McMurray▪ Currently Business Solutions Developer at WECC

▪ Manager at Aritus Computer Services for 18 years

▪ Aerospace, Branding & Marketing, Energy, Healthcare, Software

▪ Active in many local user groups

▪ Find me online▪ @goyuix

▪ https://www.linkedin.com/in/goyuix

▪ https://stackoverflow.com/cv/goyuix - top 3% of users

Western Electricity Coordinating Council (WECC)▪ Non-profit to ensure the reliability of the western interconnection

▪ Approved Regional Entity by Federal Energy Regulatory Commission

▪ Create, monitor & enforce reliability standards

▪ Publish various models and independent perspective

▪ Covers 14 western states, 2 Canadian provinces and Baja Mexico

A few words on asynchronous communications▪ A lot of communication – and collaboration happens asynchronously today▪ Email

▪ Text messages

▪ Microsoft Teams

▪ SharePoint, Yammer, Skype for Business, etc…

▪ Some tools are better for real-time or near real-time communication▪ Me Personally:

▪ Email: Definitely expect to wait. Waits are getting longer too.▪ Text: Shorter waits than email, though possibly not immediate either▪ Chat: Pretty quick replies typically, but no guarantees

▪ Where does the Teams functionality fit in with your communications styles?

What is Microsoft Teams▪ Collaborative chat-based environment

▪ Enabled as a license for users in an organization▪ Similar to Power BI and other services

▪ Licensing is a new feature enabled in January 2017 – prior it was org wide setting

▪ Where does this fit in?▪ Outlook: Calendar and Email

▪ SharePoint: Sites and Content Management

▪ Skype: Voice, Chat, Meetings / Conferencing

▪ Yammer: Enterprise Social

▪ Teams: All of the above?

Security and Privacy of Data▪ Teams is part of Office 365 – inherits much of the same benefits

▪ Tier C compliant: ISO 27001 & 27018, EUMC, SSAE16, SOC I & II, HIPAA, FERPA, etc.▪ https://www.microsoft.com/en-us/trustcenter/compliance/

▪ Multi-factor authentication, encryption of data in transit as well as at rest

▪ Teams is currently restricted to organizational accounts▪ Future enhancement is to allow sharing with external accounts too

▪ Special Note: The data resides in the data center region where you tenant is created

The Basics▪ Five Major Functions / Features▪ Activity: What has happened recently / did you potentially miss a notification

▪ Chat: Smaller groups – more focused. Often 1:1 conversations.

▪ Teams: The big feature with tabs for different conversations / collaborations

▪ Meetings: Shows your calendar, setup team meetings to include Teams

▪ Files: Brings in files from OneDrive, SharePoint, etc.

▪ Important Reminder: New Team = New Office 365 Group▪ Which also tends to bring along OneNote, OneDrive, SharePoint, etc.

▪ You can also add Teams functionality to existing Groups or Distribution Lists▪ Warning: This will create an Office 365 Group from your DL

Channels▪ Every team gets a default General channel

▪ Channels are where a lot of the action happens

▪ Each channel has tabs▪ Conversations – Chat (plain and rich text), Attachments, Cards

▪ Video is available from Desktop Apps – coming soon to web clients

▪ Files – typically from the SharePoint site for the group / OneDrive

▪ Notes – shared OneNote notebook, stored on O365 Group team site

▪ Custom Tabs – things like Planner, Power BI, SharePoint, etc.

▪ Connectors and Bots – bring external info in. More on these in a bit.

Extensibility▪ Packages are basically zip archives with a manifest file that describes the service and

necessary files. Similar to add-ins for other Office products.

▪ Warning: During the preview, custom code expires after 29 days

▪ Helpful Links:▪ Getting Started Center: https://msdn.microsoft.com/en-us/microsoft-teams/

▪ Custom Tabs: https://msdn.microsoft.com/en-us/microsoft-teams/tabs

▪ Custom Bots: https://msdn.microsoft.com/en-us/microsoft-teams/bots

▪ Custom Connectors: https://msdn.microsoft.com/en-us/microsoft-teams/connectors

▪ Great videos on Channel 9 showing a quick intro to developing for Teams. Shown as part of 2016 Connect() conference.

Additional Resources▪ Microsoft Teams Help

▪ Administration, Desktop / Web / Mobile, and Training Videos

▪ https://support.office.com/en-us/article/Microsoft-Teams-Help-23156c0c-2c6e-49dd-8b7b-7c564b76508c?ui=en-US&rs=en-US&ad=US&fromAR=1

▪ Frequently Asked Questions▪ https://support.office.com/en-us/article/Frequently-asked-questions-about-Microsoft-Teams-

%E2%80%93-Admin-Help-05cbe533-2181-4e95-a4b0-52cd7695fafc?ui=en-US&rs=en-US&ad=US

▪ MSDN Reference for Microsoft Teams▪ https://msdn.microsoft.com/en-us/microsoft-teams/

▪ Microsoft Bot Framework▪ https://docs.botframework.com/en-us/

More Questions? ▪ I am sure you have lots

▪ Something to consider: Would you like to do a deeper dive on some of these topics like building a bot in a future user group meeting?

▪ Let’s get to the live demo – and feel free to keep using it after today▪ Discussion: Should we have team channels for user group meetings / SharePoint Saturday?

Feel free to reach out to me

▪ Twitter: @goyuix

▪ LinkedIn: linked.com/in/goyuix

Backup Slides / Screenshots

Backup Slides / Screenshots

Backup Slides / Screenshots