GWAVACon 2013: Novell File Management Suite Enhancing Novell Filr

Novell File Management Suite

Enhancing Novell Filr

© Novell, Inc. All rights reserved.2

Governing Data - Front and Center

“In short, if you're looking to implement a data governance program, stop looking for a single, comprehensive solution. It doesn't exist. Instead, build up a portfolio of solutions, small and large, customizing your approach (and architecture) to your own organization.” Information Week – Data Governance: No Single Solution. November 2012

A huge percentage of employees have access to information they don’t need for their roles in the company, thus introducing unnecessary risks in terms of how that data can either be accidentally or purposely compromised.


Files Matter – Unstructured Data

RelocateFind

Govern

• 80% unstructured data• 60% compound annual growth rate

41% active frequent access 21% active non-frequent access 18% inactive obsolete 19% don’t know: dark data

• What’s on your Network?

Novell File Reporter


Problem: What is on the Network

“Our new NAS device is already 40 percent full. We

just bought it two months ago!

I need to know what files we’re storing on the

network, who is storing them, how important they are,

if we have a problem with duplicate files, and

anything else I can find out.

And I need to know now.”


Problem:Rights Knowledge

“I was just notified that an employee is being

investigated for sharing highly sensitive files.

This can affect our standing as a government

contractor.

I have disabled this employee’s account, but I need

to know now exactly what rights he has across the

network.”


Novell® File Reporter - Find

Inventories network file systems and generates reports

detailing the files being stored on your terabytes of

network storage

• What are you storing?

• Who does it belong to?

• How is it being used?

• Where is it?

• Who has access to it?

• How did they gain access to it?

Across the entire line of business


Novell Storage Manager


Problem:Manual Storage Creation

“The new school year begins next week

and we need to create over 10,000

student and faculty home folders, with

disk quota settings and rights.

This is going to take all week, and I’m not

positive we’re going to get all of these

settings established correctly.”

We need help!”


Problem:Identity Management Systems and File Storage

“The identity management system we deployed last

year is adequately managing our users’ access to

applications—but it is not giving them access to files

stored on the network.

Is there a solution that can tie into identity

management systems and grant or revoke access to

network data?”


Novell® Storage Manager - Govern

Automation of the file management processes and complete

lifecycle of user and collaborative network file storage based

on the Identity and role of users in the organization

Event driven policies consistently:

•Provision individual and collaborative storage

•Manage and enforce permissions

•Manage quotas

•Groom files

•Automate transfers and moves

•Migrate data

Works with any identity management system


Novell Storage ManagerIdentity-driven File Management

Identity-driven Storage Provisioning

CreateUser

Vault Files

Deferred Delete

Delete Immediate

Automate Transfers & Moves

Delete User

Set / Manage File Rights & Ownership

Provision Role Based

Data

Manage Quota

Manage Renames

Collaborative

Identity Management

HR System

Disabled User Policy

Manage Profile Attributes

NSM Reports

Analyse

File Grooming

NSM Policies

Novell Dynamic File Services


Problem:Intelligent File Tiering

“Is there are way I can tier my file system based on

ownership, usage, content, or size and still give my

users access to all their data in on place?”


Problem:Controlling Data in the Cloud

“How can I utilize cloud storage for file archiving and

maintain the continuity of the files? Particularly the

file owner and last access dates when moving files to

and from cloud storage.”


Novell® Dynamic File Services - Relocate

Tier data between Microsoft network shares based on compliance

needs while giving users access to all their files in one place. Or

use our intelligent policy engine to remove and archive files.

•Merged view between Microsoft network shares

•Maintain metadata and ownership

•Archive data to Microsoft network shares

•Archive data to Amazon S3, Box, CloudMe, or Dropbox

•Control your cloud archive from one console

•Storage vendor agnostic

Built for Microsoft environments

Note: Novell Dynamic File Services is for Windows environments only. We’ve includedsimilar functionality for Open Enterprise Server in Dynamic Storage Technology (DST).

Work Used to Be…

19 © Novell, Inc. All rights reserved.

Now, Work Can Happen

Anywhere

Some Call This Mobility






Novell® Filr

Secure mobile device

access to files

IT remains in control of

what’s shared and how

Users can access home

directories and folders

© Novell, Inc. All rights reserved.23 © Novell, Inc. All rights reserved.23

0

1 Million

2 Million

3 Million

4 Million

5 Million

6 Million

7 Million

8 Million

2005 2006 2007 2008 2009 2010

CORPORATE DATA BREACHEvery year the cost to recover from a

goes higher and higher


File System Chaos

What’s on your File System?

Know exactly what’s available for access and sharing

Who has access… and to what?

Know what rights users have in Filr-enabled network areas

Hidden Access

Know what groups users have rights to


Something to Share

Make sure every user has a directory to share with Filr

Compliant

Remain in compliance with organizational policies

Control the chaos

Filr is opening the door to a

new enterprise file sharing experience

File Reporter Identifies areas

of concern regarding

rights and data in the file system

Storage Manager

remediates these concerns

and enforces policies moving

forward

Demo


We Know the Problem



Novell Dynamic File Services

Novell File Management Suite

eDirectory

eDirectory

Active Directory



OES Dynamic Storage Technology

Novell File Management Suite for OES New

801.861.7000 (Worldwide)800.453.1267 (Toll-free)

Corporate Headquarters1800 South, Novell PlaceProvo, Utah 84606

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This document could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein. These changes may be incorporated in new editions of this document. Novell, Inc. may make improvements in or changes to the software described in this document at any time.

Copyright © 2012 Novell, Inc. All rights reserved.

All Novell marks referenced in this presentation are trademarks or registered trademarks of Novell, Inc. in the United States. All third-party trademarks are the property of their respective owners.