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Master Seller Webinar:Get more out of Google Docs
Presented by: Jonathan Rochelle
Presentation will be posted on the Solution Providers site:apps.gepportal.com/learn-to-sell/webinar-archives
For audio, please join the teleconference:866-469-3239, see 'info' tab for attendee number and global call-in numbers
Agenda
How can I expand Google Docs?Overview of Google Apps Script
What's cool in Google Docs?Features and functionality
What's Google Docs?Overview and competitive positioning
Google Docs: a world without attachments
• Collaborate without the hassle of attachments: one document, multiple editors
• Securely control access to your information
• Works across platforms – it’s all in the browser so you can access your docs anytime, anywhere
docs.google.com
With Google Docs you can create...
Documents
With Google Docs you can create...
Spreadsheets
With Google Docs you can create...
Presentations
Key Benefits
• Real-time, simultaneous editing with multiple users, improves team productivity.
• Find and Organize your content in one place - everyone sees the most up to date version
• Revision history allows you to recover previous versions
• Single current version - no need for email attachments. No proliferation of copies & versions.
• Controlled collaboration - to specific people, groups or whole domains - per file or folder
• Online storage means you won't lose documents if your hard drive crashes or laptop gets stolen
Interoperability and Sharing
• Data Liberation Front - we make it easy to get your content in and out of Google Docs
Leverage the power of the web as a platform for collaboration
Interoperability and Sharing
• Data Liberation Front - we make it easy to get your content in and out of Google Docs
o Import files easily with multi-file uploader
Leverage the power of the web as a platform for collaboration
Interoperability and Sharing
• Data Liberation Front - we make it easy to get your content in and out of Google Docso Import files easily with multi-file uploader o Export files in three steps - "convert, zip and download" up
to 500 MB (~20,000 typical files)
Leverage the power of the web as a platform for collaboration
Interoperability and Sharing
• Data Liberation Front - we make it easy to get your content in and out of Google Docso Import files easily with multi-file uploader o Export files in three steps - "convert, zip and download" up
to 500 MB (~20,000 typical files)
o Supports traditional file formats: .doc, .xls, .csv, .ppt, .txt, .html, .pdf, and others
Interoperability and Sharing
• Data Liberation Front - we make it easy to get your content in and out of Google Docs
• Share your docs with others and control the type of access for each person
Interoperability and Sharing
• Data Liberation Front - we make it easy to get your content in and out of Google Docs
• Share your docs with others and control the type of access for each person
• Works across browsers on PC, Mac, and Linux computers
Interoperability and Sharing
• Data Liberation Front - we make it easy to get your content in and out of Google Docs
• Share your docs with others and control the type of access for each person
• Works across browsers on PC, Mac, and Linux computers• 3rd party products expand capabilities beyond what Google
provides - http://google.com/enterprise/marketplace
Leverage the power of the web as a platform for collaboration
Competitive Positioning Points
• Google Docs really is a productivity suite - not just creation of content which can be emailed or posted on a shared drive. It truly improves the productivity of teams.
• Google Docs should meet the content creation needs of most users. Power users might still require desktop licenses.
• Removes security concerns of emailed/copied versions on every desktop (i.e. attachments must be downloaded to view)
• Organize your world of information and make it more accessible and useful. Access from anywhere makes a huge difference in today's work environment.
Agenda
How can I expand Google Docs?Overview of Google Apps Script
What's cool in Google Docs?Features and functionality
What's Google Docs?Overview and competitive positioning
Forms
• Easily create a form
Forms
• Easily create a form
• Responses are automatically added to a spreadsheet
• No sign-in required
Forms features
• Use compact grid format
Forms
• Use a compact grid format
• Add page breaks and go to page
Forms
• Use a compact grid format
• Add page breaks and go to page
• Choose from a gallery of cool themes
Forms
• Use a compact grid format
• Add page breaks and go to page
• Choose from a gallery of cool themes
• Generate summary charts in one click
Drawing tool
• Create and insert rich colorful drawings
• Work alone or collaborate with others on a drawing
Template Gallery
• Commonly used templates
• Use an existing one or create your own
docs.google.com/templates
invitations
invoices
fax cover letters
mailing labels
calendars
Templates Gallery: Re-usable, Branded Assets
• Templates Gallery includes "Domain Templates" to share common forms across a company
Folder Sharing
It's easy...
1. Add items to a folder• Share the folder with others• When you add a new item to the shared folder,
it will automatically be shared
Translate Your Documents
• Communicate and collaborate with global teams
• Works in Documents and Spreadsheets
Connections to Gmail through Labs
• Get previews of documents, spreadsheets and presentations right in your email
Connections to Gmail through Labs
• Get previews of documents, spreadsheets and presentations right in your email
• Google Docs gadget - add a box in the left column to display all your Docs
Other Web Capabilities Integrated in Google Docs
• Search the web using selected content• Spreadsheet Gadgets for image/web search, non-standard
and animated charts, Maps, and other customizable data visualizations
• Import Data live into a spreadsheet using HTML, XML, CSV, RSS/Atom
• AutoFill includes "Magic fill" to generate related data lists• Lookup data on the web using the GoogleLookup
formula/function• Lookup stock prices using GoogleFinance function
Agenda
How can I expand Google Docs?Overview of Google Apps Script
What's cool in Google Docs?Features and functionality
What's Google Docs?Overview and competitive positioning
Custom development options for Google Docs
• Google Data APIso Documents List APIo Spreadsheets API
• Spreadsheet Gadgets APIo Custom visual capabilities o Within spreadsheets or iGoogle or gadget containe
• Google Visualization APIo Spreadsheets as a data source
• Lightweight options:o Custom Templateso Custom HTML/JS Formso Custom spreadsheets with data-import functions
• Google Apps Scripto "Code-and-go" javascript within a spreadsheeto Access to mail, calendar, contacts, translation, etc.o Custom Functions or Workflow Automation
Google Apps Script
• Initiated from within Spreadsheets - web-based editor• Create custom functions or workflow automation • No "start-up" effort to set up development environment• Server-side Javascript - hosted on Google servers• Access to other Apps services and objects:
o Spreadsheetso Mailo Calendaro Contactso + Translation, Finance, URLfetch (http)
• Strong authorization modelo user must authorize script for specific capabilities
• Help: http://www.google.com/google-d-s/scripts/scripts.html