External Collaboration with SharePoint Online and Yammer

Jasper OosterveldSharePoint Consultant

Sparked, the Netherlands

Introduction

Contact details

www.jasperoosterveld.com

www.facebook.com/sharepointjasper

@SharePTJasper

www.linkedin.com/in/jasperoosterveld

jasperoosterveld@hotmail.com

+JasperOosterveld

My goal? Leave this session happy!

And not unhappy

Questions? Please!

I apologize in advance…

Working with personal documents

Current situation is frustrating

Central location? Mobile support? Collaboration?

The answer to our problems: OneDrive for Business

1 TB

Mobile Apps Yammer integration

Standalone subscription Office Online

Sharing documents

5

Demo time!

Sign in with non Microsoft e-mail accounts

Connect other e-mail account to live ID

Share a document

Person receives e-mail invitation

Open document with browser

Edit document with browser

Modified by external person

Warning: Challenges ahead!

Auditing Sensitive content Governance

Coming soon

Inline controls

Integrated Search

Friendly URL

http://contoso.onedrive.com

https://contoso-my.sharepoint.com/personal/garthf_contoso_onmicrosoft_com

Not so friendly…

Very friendly

Project collaboration

Current situation leads to frustrations

E-mail…loads of it Document collaboration?

The solution for project collaboration

Project site

Yammer feed Document libraries

CalendarTasks & Timeline Notebook

Easy to share

What about the Site Mailbox?

Questions? Meetings?Documents?

Advantages of Yammer

Ease to use Mobile Apps

Stop! Wait a minute, don’t start yet!

Fine line between success and failure. Go for Governance!

What is Governance?

“Governance is the set of policies, roles, responsibilities, and processes that control how an organization's business divisions and IT teams work together to achieve its goals.” TechNet

Governance in our daily lives

Traffic rules = Governance

No Governance? Chaos!

Governance topics

Information architecture Security Look & Feel

Information Architecture: Site structure

Fabrikam Site Collection

Fabrikam Extranet Fabrikam Intranet Fabrikam Internet

Information Architecture: Sites or site collections

1 site collection

2000 sub sites

20 site collections

2000 sub sites per site collection

10.000 site collection

2000 sub sites per site collection

Small business Midsize business Enterprise / Education / Government

Information Architecture: Document Management

Folders Metadata

Taxonomy Document Sets

Security: External sharing

Security: External sharing

Security: Amount of external users

500 10.000 10.000

Small business Midsize business Enterprise / Education / Government

Security: Windows Azure Rights Management

Security: SharePoint Groups

Fabrikam Project Portal Site Collections Owners

Fabrikam Extranet Owners

Fabrikam Extranet Members

Fabrikam Extranet External Members

Fabrikam Project Portal Visitors

IT

Project leader

Internal project members

External project members

All employees

Security: Mobile devices

Look & Feel: Company branding

Demo time!

Yammer conversations that enables collaboration

Yammer conversations that enables collaboration

Create a project site

Create a project site

Security: All employees with read permissions

Security: Project members in members group

Create a separate group for external members

Security: Create a separate group for external members

Install the SharePoint Yammer app

Add to SharePoint site

Sign and connect to your profile

Choose the Group feed

Enter the Group ID

Get the ID from the URL

Yammer Group connect to SharePoint

Project leader assigns project tasks

Get a clear overview of all the important tasks

Connect the project calendar to your Outlook client

Share a document with an external project member

Access request sent to site owners

E-mail received to approve/decline sharing request

View access request

Approve or decline request

Start a dialogue before approving

External person can log in

Connect to Live ID and sign in

Open in the browser

Edit in Word Online

External person requests access

Dialogue between external person and owner

Owner receives an e-mail

View access request

Assign to external members group

Post document to Yammer

Collaborate about the document

Invite external person to Yammer

External person receives invitation

External person able to Connect & Collaborate

Connect & Collaborate

There is more!

Reply with e-mail Office Online integration

Invite people into private

conversations

There is more!

Connect calendar to Outlook

Open tasks in MS Project Site policies

Current issues Yammer integration

Yammer Web Part

Documents in Yammer

Two profiles SharePoint Search integration

Yammer App comparison table

External network Share pictures Share documents People view Administrator tasks

Tags Polls Event Praise

Windows phone

Surface RT

iPhone

iPad

Galaxy Tab 2

Galaxy S2

ResourcesSharePoint Online: software boundaries and limitsWhat is Windows Azure Rights Management?Manage external sharing for your SharePoint online environmentShare sites or documents with people outside your organizationOffice 365 DemoRequest permission as external userYammer - Release scheduleYammer Plans & PricingOneDrive Management by MetaVisSync OneDrive for Business or SharePoint site libraries to your computer

ResourcesYammer and Office 365Office 365 Yammer supportYammer success centerYammer articlesYammer TVDrag and drop requirements & limitationsOne place for all your work files — introducing OneDrive for BusinessOne-Way Outbound Hybrid Search Step-by-Step and OneDrive for BusinessYammer - Release schedule

Questions? Thanks for attending and please share your feedback