Enterprise content transformation and automation

Copyright © 2013 Coextant Systems International AGCopyright © Coextant Systems International AG

May 3, 2013 Paul Caspers

Enterprise Content Transformation and Automation

Let your contenttake flight

Copyright © 2013 Coextant Systems International AG

A Little Background

» Enterprise Content Transformation and Automation (ECTA) since 1994• Completely automate the flow of document-based content within the enterprise

» Optimize the business process AND

» Optimize user experience and productivity

• Roots in large ECTA consulting projects

• Hyper.Net Core

» Enterprise content automation and transformation technology

» Comprehensive and powerful

» Simple and graceful

» Captures ECTA know-how

» Products• Hyper.Net as a Service: Centralized ECTA for every application

• PDF/A Compliance Module

• eManual Engine for SharePoint


» Document format conversion,re-purposing and preparation

• Every input format

• Every output format

• Custom pre- and post-processing

• Complex structuring

» Tables of contents

» Hyperlinks

» Document merging

» Metadata computation and stamping

» Watermarking

» Content deployment• Any system

• Any technology

» Single-source approach

» Content available everywhere, across• Applications

• Technologies

• Systems

• Organizational boundaries

• Languages

» Content available in every required format, optimized for every

• Application

• End-user

• Context

What is ECTA?

Enterprise Content Transformation and Automation


Web SitesWeb 2.0 Applications

Employee PortalsVertical Solutions

CollaborationClassification

MetadataReview/Approval

Document Management

Authored ContentDocuments

FormsHTML Pages

Listsetc.

Check in/out

DB Mobile DevicesPrinters

The ECTA Concept

Archive


» Ready-to-use input interfaces• Web Services API

• Email address API

• Event handlers

» SharePoint

» Domino.Doc

» File system

» Ready-to-use output interfaces• SharePoint

• Filesystem

• OpenSocial (Google) synchronisation

• Domino, SQL

• XML

» Comprehensive feature set• State-of-the-art content transformation

• Audit-proof document lifecycle synchronization

• Rule- and metadata-driven processes

• Dynamic content compilation

• Multi-target deployment

• Built-in solution building blocks

• MTOM, SOAP support

What is Hyper.Net?

ECTA Web Service


Async response via Database, File System, Email, API Call

Hyper.Net used as SaaS

Selection

Request Creation (XML)

Request Submission (SOAP/REST)

Sync response via XML Package

WLM

<HN-Request><Files>

</Files><Options> … </Options><Metadata> … </Metadata>

</HN-Request>


» Hyperlink detection and generation

» Splitting in topics and subtopics

» Table of contents generation

» Index generation

» Review mark up processing

» Glossary pop ups

» Transformation schema templates

» Security on topic level

» Watermarking and metadata stamping• Static specification, on-the-fly lookup,

computation

» Intelligent page orientation management and image scaling

» PDF Security• Automatic removal

• Automatic setting

» Document assembly and compounding• Merge documents from a simple ordered

list

• Recursively merge entire folder hierarchies

• Table of contents and sequential page numbering

» Output file chunking for large PDF packages

Published content that improves productivity

Rich Hypertext PDF


» Hyperlink detection and generation

» Splitting in topics and subtopics

» Table of contents generation

» Index generation

» Review mark up processing

» Glossary pop ups

» Transformation schema templates

» Security on topic level

Published content that improves productivity

Rich Hypertext PDF

Other formats

» Flat HTML

» EPUB/eBook – Offline publishing

» Compound PDF

» Flash

» MP3

» Any desired output via converter plug-in


» Centrally administered and maintained

» Eliminates redundant solutions

» Enables every business unit

» Allows new requirements to be met with or without assistance from IT

» Automatically enforces corporate standards

» Scalable and flexible

» Handles millions of document per year

» Intelligent error handling and logging

» Cloud-ready

» Open, plug-in framework

» Workload Manager• Failover

• Load balancing

Designed to support the entire enterprise


» PDF/A Compliance Module• PDF/A and TIF output

• Document and folder compounding

• Metadata stamping, watermarking

• Direct deployment to archive

» eManual Engine for SharePoint• eManuals published in rich hypertext

and PDF formats

• SharePoint-native content

» Email Archiving Module• Support for email input

• MSG (Outlook), EML

• Recursive processing» ZIP archives

» Nested messages

• Advanced PDF features» Compounding

» Table of contents

» Watermarking

» Metadata stamping

• Works seamlessly with the PDF/A Compliance Module

Turnkey Solutions


Your organization’s digital media publishing hub

» Multi-format eManuals, eBooks, eLibraries

• Manuals

• Policies and procedures

• Learning materials

» PDF/A compliance and archiving • Documents and email

» Document assembly and compilation • Workflow process archiving

• Records management

• Regulatory submission

» On-demand PDF compilation

» Office-to-Web hypertext publishing for SharePoint

» Document-intensive employee portals

» Content publishing for social networks


Enterprise thinking

» Move content from any system(s) to any system(s) in the correct formats• Optimized for each end-user and system

» Easy integration with any system via Web Service API

» Even easier integration with the Email Address API

» Offers centralized, standardized conversion and deployment services• Eliminate one-trick-horse software purchases throughout the organization

• Enforcement of corporate standards

• Implementation of new conversions/deployments has enterprise-wide scope

• One centralized point for keeping up with changing technology

• Allows existing systems to coexist with each other and with new technologies without major projects


The Future: Standard Equipment

» Hyper.Net already meets all general transformation requirements in the standard version

» Hyper.Net meet currents and future Content Automation requirements

» Hyper.Net has been on the market since 1994• Still used by customers from the early days

» Despite continuous changes to IT infrastructure, applications, technology, etc.

• Encompasses all of Coextant’s best practices

• Code base completely rewritten and re-architected in 2010

» No old technology, no third-party dependencies, positioned for the future

» Hyper.Net solutions• Stable, reliable, hassle-free

• Don’t tie the organization to specific vendors or technologies


Live Demo

Selected documents

Generated compound PDF


References

Financial Services Manufacturing Retail and ServicesPublic Sector

Leading US Financial Organization

http://www.coextant.de/de/Customer%20Logos/dataport.png


Coextant Systems International AG

Schoenbergstrasse 4573760 Ostfildern (Stuttgart)Germany

+49 711 45 1000 – 0 Tel+49 711 45 1000 - 20 Fax

í[email protected]

www.coextant.com

Paul Caspers, CEO

+49 711 45 1000 [email protected]

Dr. Michael Fuchs, CTO

+49 711 45 1000 [email protected]

Technology

Enterprise content transformation and automation