Embed Size (px)
Citation preview
THE ENTERPRISE TRANSFORMATION | FINANCIALS
Restricted Gifts WebinarGTF, GTRC, & GTARC funds
1University System of Georgia Institution5/14/2019
Agenda
2University System of Georgia Institution
• Program Updates• Outreach & Training• Support for Go Live
• Workday Gifts• Workday 101: Restricted Gifts• Demo
• Q&A
5/14/2019
Safe HarborThe information delivered within this presentation was published on
This information, while accurate at the time, is subject to change.
3University System of Georgia Institution
5/14/2019.
5/14/2019
4University System of Georgia Institution
Program Update
5/14/2019
Casey PiquetteOrganizational
Readiness
5University System of Georgia Institution
Campus Outreach
*Recordings of previous info sessions can be found at transformation.gatech.edu/resources
5/14/2019
Gifts Reporting Go Live
June2019
May2019
Campus Info Session (2 in person, 1 webinar)
Special Topic Webinar
Go Live (Cutover, Training, & Support) Webinar
May2019
6University System of Georgia Institution
Workday Training
5/14/2019
GeneralBanking & Settlement
Business AssetsCustomer Accounts
ExpensesFinancial Accounting
GrantsProcurement
ProjectsReporting
Supplier Accounts
Trai
ning
Top
ics
6
11
9
100
Details at transformation.gatech.edu/training
Instructor-Led Trainings (ILT)• Classroom training for central office
users & financial managers
Web-Based Trainings (WBT)• Independent learning for financial
usersSeminars• Auditorium training on WBT content
with Q&A for financial users.
Job-Aids/ Quick Reference Guides• On-demand guides for financial users
7University System of Georgia Institution
Launch Support: Resources
5/14/2019
Workday Gurus
Call Center
Open Labs
Service Tickets
On-Site Support
WorkdayTips
Newsletter
Job Aids & Quick Ref
Guides
Training & Seminars
Rapid Response
Alerts
8University System of Georgia Institution
Gifts in WorkdayGTF, GTRC & GTARC funds
5/14/2019
Lee WatesAssociate Controller
9University System of Georgia Institution
What are Restricted Gifts?
5/14/2019
GTRI Charge Code
Georgia Tech Foundation
(GTF)
Georgia Tech Research Corp
(GTRC)
Georgia Tech Applied
Research Corp (GTARC)
Funds Donated
Assigned a Gift Worktag
Institute Gifts (GF)
Georgia Tech Athletic
Association (ATHL)
Allocated Funding
10University System of Georgia Institution
Workday 101: Restricted Gifts
5/14/2019
Workday Term DefinitionGift Worktag Driver worktag used at Georgia Tech for:
• Georgia Tech Foundation (GTF)• Georgia Tech Research Corporation (GTRC)• Georgia Tech Applied Research Corporation (GTARC)• Georgia Tech Institute Loan and Endowment Funds (GF)• Georgia Tech Athletics Association (GTAA)
Designated Worktag Driver worktag used at Georgia Tech for split or shared gifts
Grants Worktag Driver worktag used at Georgia Tech for gifts used as cost share
11University System of Georgia Institution
What’s Not Changing: Restricted Gifts
5/14/2019
Restrictions Apply
Funds Carry Forward
Approval by Spend & Finance
ApproversOther Memo
12University System of Georgia Institution
What’s Changing: Restricted Gifts
5/14/2019
Gifts are Managed Separately from
Grants
Gift Reporting by Hierarchy
Restrictions Defined Within
System
Alphanumeric Search
Gift IDs Vary Based on Funding
Source
Use of Designated Worktag for Split
Funding
Use of Grant Worktag for Cost
Share
13University System of Georgia Institution
Restricted Gift Approval Workflow
5/14/2019
Initiated Transaction
Cost Center Manager
Gift Manager/ Designated /
Grant Manager
Approvals
*Supervisor Approval added if Gift/ Designated/ Grant Manager
is the same as Cost Center Manager or Initiator
Initiator
14University System of Georgia Institution
Transfer Budget for Individual Management
5/14/2019
College of Computing
Gift
Computer Science
Gift Worktag Gift Worktag
Interactive Computing
Grant Worktag
College of Engineering
Designated Worktag
Designated Worktag
Computer Science
Engineering
15University System of Georgia Institution
Gifts Demonstration
5/14/2019
Kevin EllisAnalyst
16University System of Georgia Institution
Gifts Demo Overview
5/14/2019
Scenario• Expense transaction
initiated, charging a Gift Worktag
Demo #1Review and approve the expense to the gift
Demo #2View reporting to review gift balance
17University System of Georgia Institution
Closing and Q&A
5/14/2019
18University System of Georgia Institution
Q&A Panelists
5/14/2019
Sandy MasonSenior Director
Grants & Contracts Accounting
Kevin EllisAnalyst
Lee WatesAssociate Controller
Carol GibsonController
Casey PiquetteOrganizational
Readiness
Let’s stay connected!Questions or Feedback?
• Helpdesk Email: [email protected]
• Website: http://transformation.gatech.edu
19University System of Georgia Institution5/14/2019
Transform Your Workday
20University System of Georgia Institution5/14/2019
