Computer Aided Computer Aided Dispatch, Records Dispatch, Records

ManagementManagementand Mobile Solutionand Mobile Solution

for

Law Enforcement and Public Safety of

Kentucky

AgendaAgenda• Welcome / IntroductionsWelcome / Introductions

• Conference PurposeConference Purpose

• Overviews of RFP by SectionOverviews of RFP by Sectionwith responses to submitted with responses to submitted questions questions

• Question and AnswerQuestion and Answer

•CloseClose

Conference PurposeConference Purpose

To communicate the intent, scope, and concepts of the RFP via presentation and question & answer session.

The RFP SectionsThe RFP Sections•Section 10 - Administrative Overview•Section 20 - Background•Section 30 - Scope of Work and Requirements•Section 40 - Terms and Conditions of a Contract with the Commonwealth of Kentucky•Section 50 - Procurement Process & Requirements•Section 60 - Technical Proposal Evaluation•Section 70 - Cost Proposal Evaluation•Section 80 - Oral Presentations/Demonstrations/ References/Site Visit Evaluations•Section 90 - Negotiations•Section 100 - Ranking of Proposals/Award of Contract

Section 10: Section 10: Administrative Administrative Overview Overview Section Objective

• To convey the purpose of the RFP, and the administrative response consideration.

Section Highlights

• RFP Purpose• Comparison of RFP and SASR scope• Schedule of Activities• Submission Logistics

Section 20: Section 20: Background Background Section Objective

• To convey information about the current situation

Section Highlights

• Definition of Terms & Acronyms• Project Overview• Statistics and Facts of Current Situation• Strengths & Weakness of Current Situation to convey the purpose of the RFP, and the administrative response consideration.

KY-OPS KY-OPS Open Portal Vision

• Enterprise Data and Document Capture and Input Component• Enterprise Repository for Data from KSP Forms • Enterprise Repository for Structured and Related Documents • Enterprise Application for the Creation of Data Extracts & Reports• Thin & Thick-Client Access to KSP Data and Documents for Authenticated & Authorized Users

KY-OPS KY-OPS Software Structure

• Integrate Document Management (Imaging, Document Management, Workflow): FileNET Panagon Software, Version 3.1• OCR/ICR/Data Extraction/High-Speed Data Entry: Captiva Software, Version 4.2• Relational Database: Oracle Server Software, Version 9i• Quality Control & Workflow Application: Intelligent Document Management Solutions, Inc. (IDMS)• Electronic Wizard-Based Input Component: Intelligent Document Management Solutions, Inc. (IDMS)

KY-OPS KY-OPS Open Portal Components

• Scanning of Paper Documents: FileNET Panagon Capture

• Optical Character Recognition/Data Extraction: Captiva FormWare Software (IPP, FormID, Barcode Recognition, Character and Marksense Recognition)

• High-Speed Data Entry: Captiva Completion

• Electronic Wizard-Based Submission Component: IDMS

• Quality Control Component: IDMS Validation Module/ Business Edits

• Simple and Advanced Web Queries to Data & Images: IDMS

• Extract and Report Components for the Dissemination of Accurate Data: IDMS

KY-OPS KY-OPS Open Portal Components - Capture

Kodak Scanner

FileNET & Captiva Servers

Captiva Data Entry PC E-Wizard Application

Import Component (into the CRASH Database)

IDMS Data Validation/Quality Control Component

Storage of Documents & Data in Enterprise Repositories (FileNET & Oracle)

Ethernet

Paper Reports

Paper ReportsElectronicReports

KY-OPS KY-OPS Open Portal Components - Quality Control

KY-OPS KY-OPS Open Portal Components - Simple & Advanced Queries

KY-OPS KY-OPS Open Portal Components - Reports & Extracts

KY-OPS KY-OPS Open Portal Applications

• CRASH (Collision Reporting & Analysis for Safer Highways)

• E-CRASH

• CCDW (Carry Concealed Deadly Weapons)

• KSP Citations

• Uniform Offense Reports

• E-CRIME Application

GIS GIS

Modus Operandi Modus Operandi DatabaseDatabase

Investigative Tool • Officers have the ability to search database for similar crimes

Non-Statistical Data

Crime Types• Murder• Sex Crimes• Robbery• Burglary• Auto Theft• Arson

• Project Purpose• Project Objectives• Functional Narratives• Functional Requirements• Vendor Scope of Work• Business Profile & Reference Requirements• Technology Approach Requirements• Project Plan Requirements

Kentucky IncidentKentucky IncidentBased ReportingBased ReportingSystemSystem

Includes 53 FBI Elements and 17 KentuckyRequired Elements

Kentucky Elements are More Specific• Location (Address, Geographic Coordinates)• School Violence• Current Drug Problems (Oxy Contin)• Administrative• Domestic Violence• LEOKA

KY.I.B.R.S.KY.I.B.R.S.

Section 30: Scope of Section 30: Scope of Work and Work and RequirementsRequirementsSection Objective

• To set forth the the requirements and capabilities that comprise the scope of this RFP

Section Highlights• Project Purpose• Project Objectives• Functional Narratives• Functional Requirements• Vendor Scope of Work• Business Profile & Reference Requirements• Technology Approach Requirements• Project Plan Requirements

Section 40: Terms and Section 40: Terms and ConditionsConditions

Section Objective • To set forth the contractual terms and conditions of this procurement

Section Highlights• Change Process• Term and renewal of contract• Time Period for Payment• Subcontractors• Disclosure of Financial Records• Rights and Remedies• Provisions for Contract Termination

Section 50: Section 50: Procurement Process Procurement Process & Requirements& RequirementsSection Objective

• To describe the process and rules of this procurement

Section Highlights• Rights of Rejection• Best and Final Offers• Acceptance of Proposals• Protests• Proposal Submission Requirements• Format of Technical Proposal• Cost Proposal

Section 60: Technical Section 60: Technical Proposal EvaluationProposal Evaluation

Section Objective • To describe the process of technical proposal evaluation

Section Highlights• Evaluation Criteria• Evaluation Phases• Mandatory Components• How Points are Awarded• Technical Scoring Criteria

Section 70: Cost Section 70: Cost Proposal EvaluationProposal Evaluation

Section Objective

• To describe the process of cost proposal evaluation

Section Highlights

• Evaluation Criteria• How Points are Awarded• “Submit under separate cover”

Section 80: Section 80: Presentation, Site Presentation, Site Visit and Reference Visit and Reference EvaluationEvaluationSection Objective

• To describe the process of the evaluation of vendor demonstrations, customer site visits and references.

Section Highlights

• Rights to Reject• How Points are Awarded

Section 90: Section 90: NegotiationsNegotiations

Section Objective

• To identify potential negotiation items

Section Highlights

• Items to be Negotiated

Section 100: Ranking Section 100: Ranking of Proposal and Awardof Proposal and Award

Section Objective

• To identify evaluation criteria and associated points

Section Highlights

• Total Points Possible

QUESTIONS QUESTIONS ??

Conference Close Conference Close Next Steps and Timeline

May 31, 2002• Vendor questions #2 due to Commissioner Speer

June 7,2002 • Response to questions from vendors conference and questions #2

June 28, 2002June 28, 2002

• SW RFP responses due by 4:30PM