1. 1 TIME MANAGEMENT "I am definitely going to take a course on
time management, just as soon as I can work it into my schedule." -
Louis E. Boone A PLUSMITRA Series Lecture Copyright 2011-12
Sunmitra Education Technologies Limited, India
2. 2 Best Time Ever Yesterday is history. Tomorrow is a
mystery. And today? Today is a gift. That's why we call it the
present.
3. 3 Ravan Captured The KAAL Indian mythology quotes about the
Lankan King Ravan, who captured Kaal (The God of Time or God of
Death), so that no one will ever kill him. This itself highlights
the extremely high importance of time.
4. 4 No time to breathe even Some times we declare ourselves as
too preoccupied. As if there is no time to breathe. Even death will
walk out empty handed out of our door. Kindly check again.
5. 5 Time Has Gone Time flies by fast. It moves faster than
mind. No body could even beat him. Don't try this even. Better now
or never. Time is non-renewable.
6. 6 Time Killing Kill time to kill your dreams. Time killing
is not leisure. You only kill the useful time. Punishment for
killing time is always LIFE TIME IMPRISONMENT
7. 7 Time Tested Time is the ultimate testing bench. Any thing
tested on time is considered better than tested on any other
parameter. We as individuals and our actions also need to pass this
test to the best of our abilities.
8. 8 Time is Money All good ventures run on 5 Ts. TRUST, TIME,
TECHNIQUE, TOOL and TOLERANCE. Using tolerance at heart, technique
in mind, tool at hand you spend time to buy trust.
9. 9 Time to Steal Time Inspite of busy-ness for everyone every
time one has to steal time. This is probably the only thing in
world which when you steal provides you kudos, rather than a jail
term.
10. 10 You wait Time Runs Time doesn't wait even for kings. Its
nature is continuous running. You can't really wait for anything to
happen by itself. It happens by your efforts only. Even the leisure
time is planned.
11. 11 Time Has Come Time finally comes for everything.
Something that begins always ends. The 'Kaal' comes. The message
is, it always comes to start something new. The sunset is always
similar to sunrise.
12. 12 Let's Read it from Bhagvad Gita Time (kala, ) is one of
the five tattvas (elements, ) of existence which are the five
subjects of the Bhagavad-gita. The other ones are: ishwar () - God,
Jeev () - living being, prakrti () - material nature, and karma
())- material activity
13. 13 OUTLINE Understanding Time Management. What to Manage.
Time Management Stories. Skills Required. Priortisation Techniques.
Science of Time Management. Final Tips. References .
14. 14 UNDERSTANDING TIME MANAGEMENT "There is more to life
than increasing its speed." - Mohandas K. Gandhi
15. 15 Definition Organising activities to accomplish a GOAL on
TIME scale. Other similar scales are all famous 'M's Money Scale.
Manpower Scale. Machine Scale. Material Scale. For memory purposes,
even Time can be called as 'Minute' Scale, a word that begins with
letter 'M'. Remember all 'M' scales are inter related to each
other.
16. 16 Related Terms Urgent Activities Important Activities Me
Time/ Personal Time/Group Time Spare Time / Free Time Work Time /
Leisure Time Prime Time Hard Time etc. etc. Parallel
Activities.
17. 17 WHAT TO MANAGE The time you enjoy wasting is not wasted
time. - Bertrand Russell."
18. 18 TWO FACETS OF LIFE Resource Generation Facet. Working in
office, factory or shop. Cooking, Washing. Creating space in a
rack. Resource Utilisation Facet. Buying things from market. Eating
Food. Using a rack to keep items.
19. 19 BALANCING Managing Time is Balancing. Of schedule
allotted to activities performed for resource generation vs.
resource usage. Of schedule allotted within each type of
activities.
20. 20 TIME MANAGEMENT STORIES "Crash programs fail because
they are based on the theory that, with nine women pregnant, you
can get a baby a month." - Wernher von Braun
21. 21 STORY1: Still more to fill - 1 A teacher shows a jar to
his pupil and fills it fully with large pebbles. Any thing more I
can fill now. No Sir! Everyone shouts loudly. He takes out some
small stones and fits them in between the rocky pebbles. Its full
now, everyone accepts.
22. 22 STORY1: Still more to fill - 2 Pupil were now waiting
for the comments from the teacher. He further takes out some sand
and still finds place in the jar to fill it between the finer
spaces. Ok! No more filling job. Everyone noded. Alas! Teacher was
still seen again to fill the jar further with water.
23. 23 STORY1: Moral of the Pebble Jar Story IS IT .... There
is still time left even if you are too busy. NO! It is the lesson
of priortising things. Unless we fill big rocks first we will never
be able to fill small stones and sand later. Unless we priortise
properly many things may be left unattended.
24. 24 STORY2: Wasted time for Wright Brothers The first power
flight of Wright brothers was delayed due to bad weather. They used
this time to test the wings and engine.During this time they found
the cracked shaft, the design of which needed improvement.
Remember, You can always use the wasted time to your benefit as a
blessing in disguise situation.
25. 25 SKILLS REQUIRED TO MANAGE TIME "remember that a day in
your life is 24 hours or 1440 minutes or 86,400 seconds."
27. 27 SELF BELIEF Time management is essentially SELF
MANAGEMENT. "I CAN DO" approach is a skill that can be learnt with
the help of training and appropriate environment.
28. 28 Organising Skill Identification: appropriate
identification of activities. Placement: Skill to place them on
various time scales. (Daily, Weekly, Monthly, Yearly, Etc.)
Sequencing: Placement in right order of priorty.
29. 29 Adjustment Skill Remember that great time managers are
always flexible and good adjustment makers. Everyone needs to
adjust to Changing own thought processes. Other people interrupts.
Unknown interrupts. Adjustment makers never run away. They keep the
show going.
30. 30 Priortisation Techniques "Work expands so as to fill the
time available for its completion." - C. Northcote Parkinson
32. 32 ABC Technique A Urgent and Important Activities Callback
a client with price details. Take wife to doctor who is having a
severe stomach ache. Send Son's Admission Form to University as the
due date is very near. B Important but not so urgent activities
Excercise. Increasing Qualification. Applying for Insurance
Survival Benefit. C Neither Urgent Nor Important Activities
Watching a Cricket match on TV. Dining Outside..
33. 33 Pareto Analysis Out of a typical TO-DO-LIST 80 % of the
tasks can be completed in 20% of available time. Rest 20% one can
easily take 80% of time to complete. The other approach is to
assume is that 80% productivity is achieved by doing 20% of the
important tasks.
34. 34 Eisenhover Method Callback a client with price details.
Take wife to doctor who is having a severe stomach ache. Send Son's
Admission Form to University as the due date is very near.
Excercise. Increasing Qualification. Applying for Insurance
Survival Benefit. Attending to Marketing Calls. Replying to petty
questions from your colleagues. Gossiping. Watching events outside
the window. IMPORTANT URGENT NOT URGENT NOT IMPORTANT
35. 35 POSEC Method Priortise : Make Time Scale, Set Goals.
Organise : Things to be attended regularly like family and finance.
Streamline : Work Life. Economise : Your leisure time. Contribute :
By attending all other things.
36. 36 Flow Method Take things as they come and attend to them
in a flow. Be prepared for set backs Be prepared for small
successes that vanish next moment. Maintain the flow of work in
spite of all odds.
37. 37 Pyramid Technique Set Long Term Goals. Set Middle Term
Targets for Long Term Goals. Workout Short term details. Long Term
Goals MiddleTerm Goals Short Term Details
38. 38 Routine Division Method This is also called time table
method or diary method. This is most commonly used or we can call
it mis-used. Better results come when you note down your actions on
a daily basis and then prepare something based on your experience.
This allows more flexibility. Often convenient to take activities
on Y-Axis and Time on X-Axis Mark both start and end of activity
plan.
39. 39 LET'S PRACTICE OURSELVES "Time is the coin of your life.
It is the only coin you have, and only you can determine how it
will be spent. Be careful lest you let other people spend it for
you." - Carl Sandburg
40. 40 Eisenhover Method (Let Class Fill It) IMPORTANT URGENT
NOT URGENT NOT IMPORTANT
41. 41 Pyramid Technique Let us set a long term goal as to have
an extra bank balance of Rs. 10 Lakh in next 5 years. Middle term
targets after 2 years 1 Lakhs, after 3 Years 4 Lakhs, after 4 Years
7 lakhs, after 5 Years 10 Lakhs . Short Term Details: Investments
to be made, Schemes to be taken, trade activities to be performed,
failure alternatives to be planned. May try this exercise for
anything that the class suggests. Long Term Goals MiddleTerm Goals
Short Term Details
42. 42 SCIENCE OF TIME MANAGEMENT The only reason for time is
so that everything doesn't happen at once. - Albert Einstein
43. 43 Human Brain has Divisions brain is divided into a Left
Brain and a Right Brain. Right Brain is responsible for storing
images and emotions. GOALS USUALLY HAVE IMAGE CHARATERSTICS. The
Left Brain is responsible for verbal (Textual) and logical
processing. TIME SCHEDULING CHART IS RELATED TO LOGIC AND VERBAL
ABILITIES Best performance is achieved when both portions of your
brain act in synergy.
44. 44 FEW PRACTICAL TIPS TO SUMMARISE Don't Find Time. CREATE
IT
45. 45 LET'S TAKE CONTROL OVER KAAL. KAAL sounds like GAAL and
just a simple vowel replacement will make it GOAL. SO KEEP YOURSELF
GOAL ORIENTED. When things are interesting you devote them more
time. SO TAKE INTEREST IN EVERYTHING YOU DO. Habits go with lot of
difficulty. In the order of ABIT, BIT and IT. WORK HARD TO OVERCOME
THE HABIT OF WASTING TIME. UTILISE IT LIKE WRIGHT BROTHERS DID.
Making adjustment doesn't mean compromising. It is the art of
optimising things for best results. LEARN TO ADJUST IN ORDER TO
PRODUCE BEST RESULTS. Don't analyse too much as it may lead to
inaction. DECIDE ONCE AND ACT ONCE.
46. 46 ADVANTAGES INCREASED HAPPINESS INCREASED ENERGY
INCREASED CONTROL INCREASED CONFIDENCE INCREASED SATISFACTION
INCREASED PRODUCTIVITY
47. 47 PLEDGE. I _________ take a pledge that I will make best
possible efforts to set precise goals for myself and for the team
of people I lead. In order to do so I shall at least plan the what
and when of the goals I set. I shall also be committed to the cause
of explaining the process of setting GOALS to all my nears and
dears..
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