A successful case history

Company

The new Unieuro is the first multichannel retailer in Italy with 450 sales outlets that offer a significant and integrated brand experience among different purchase options.

Company

1,5 Billions of annual turnover

450 stores throughout the country

MISSION: Bring to everybody the best technology at their service

Over 3000 employees

Request

Unieuro delivers thousands of products every day to all retail store in Italy.

The company sought a solution to simplify and speed up outbound logistics activities.

Objective: Share and track delivery of shipping documents from the central warehouse to the stores.

Solution

Solution

Unieuro has decided to digitize business documents to eliminate paper from its own processes, starting with Shipping Documents management, which in terms of numbers and costs represented the most costly and challenging process.

Today, Shipping Documents, for delivering goods from central warehouses to different stores, franchises and neighbourhood hubs, are handled exclusively in digitally.

Transport documents sending

Shipping documents do not "travel" anymore in paper format but are shared in electronic format with the distribution points, even before the delivery of the goods.

After preparation, the goods are delivered to couriers together with the CMR, which summarizes the transport objects.

Electronic Transportation Document

Transportation Document Sharing

By clicking on the link for sharing access, the salesperson is directed to the Arxivar / Unieuro portal, from which you can view the Shipping document summary and download it in just one click.

Document management

Digital Shipping Documents and related CMRs are automatically stored in Arxivar, which creates a "shared" folder containing all the Shipping Documents in a CRM and the summary document, in a single file.

Arxivar also stores and handles other tax documents, such as Sales and Purchase Invoices.

Each of these documents can also be consulted by the ERP and other systems used by Unieuro.

Arxivar also checks the sequential numbering of tax documents filed before sending them to the Electronic Conservation Standard system.

All documents can be consulted directly by the

archive and the ERP

Electronic ArchivingOf documents

Sharing with stores and sharing control

Document management

Benefits

Sharing business information more efficiently

Increased collaboration between internal and external actors in the company

Processes and checks management

Security Enhancement: Dematerialized and archived documents can not be lost

Integration with other management solutions used by your company

Benefits

Dematerialization with electronic documentation and storage in house

Separation of the physical goods delivery phases and shipping document delivery. The first phase can start without waiting for the second.

Real-time tracking of stores’ accessing documents

Reduced shipping time

Increased customer satisfaction

Client’s Statement

«Arxivar brought to Unieuro 3 distinctive advantages:

- Dematerialization and digitization of extended documents concerning not only Transportation Documents but also other document types with substantial cost reduction

- Timed sharing of digital documents through links instead of spreading attachments increased the level of reliability and security of Information Distribution by monitoring access

- Last but not least, ARxivar's modularity allowed us to use it in different business areas, providing us with multiple ideas for further applications».

Unieuro