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INFORMATION

https://peppol.eu/who-is-who/peppol-certified-aps/

What can we do for you?

Document Management Business Process Management

Customization - Plug in Collaboration - IoT integrations

Sharing - Synchronization IX : Cloud Services

Archiving - OrganisationWe support your company managing information, business process and rules, in a smart and easy way.

Archiving is not enough: information must be managed, organised into files and folders, protected, shared and/or integrated.

Design, manage and monitor company processes easily to improve business performances and reduce time consuming activities.

Store, organize and manage business information safely, quickly and easly shareable with controlled permissions. ARXivar is compatible with the most popular ERP systems.

Certified Record Management, Electronic invoicing, PEPPOL Electronic Order management (Access Peppol certified provider).

Total customization of menus, work tools and desktops; Responsive interface and integration with external web services via plug in.

Internal chat for sharing messages, documents and work tools.Data Monitoring & Management of IoT inputs.

ARX Drive: The EFSS solution to share and synchronize business documents anywhere. ARX Link: Sending information via links in a checked and secure way.

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Here updated data

*2019

“We simplify your work”

our only goal since 2001

currently*

100400

3.00053.000

peoplepartnersARXivar customersCustomers for Record Management and Electronic Invoicing

++

0

5.000.000

10.000.000

15.000.000

20.000.000

25.000.000

30.000.000

35.000.000

2014 2015 2016 2017 2018 2019

Sales Volume Able Tech Sales Volume Business Partner ARXivar

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WHAT CAN WE DO FOR YOU? 1WHAT IS IT?ARXivar is a scalable platform that allows you to archive, organise and manage company information using a powerful workflow engine with a graphic designer (no coding needed).

WHAT IS IT FOR?Too much data! Too many documents! Too many emails!Managing the overload of data that we receive and/or produce daily has become a big issue for all of us.ARXivar helps you to organise, manage, protect and above all produce less data!

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WHO BELIEVES IN US

HOW IS IT USED?ADMINISTRATION• Archiving Accounts Receivable/Payable• Refund management• Debt recovery processes• Payment approval• Outstanding debt management• Supplier invoice approval• VAT number checks• Certified email management

QUALITY• Proof of quality management• Quality control incoming goods• Manufacturing defect management• Risk assessment & management• Non-conformity management• Corrective and/or preventive action• Returns management• Complaints management• Module and audit management

CORPORATE• Worksite document management• Tender and contract management• Internal manual management• Controlled stakeholder communication• Correspondence/newsletter management• Realtime document sharing

CRM• Lead, prospect & account management• Opportunity management• Sales document management• Reports & BI• Data entry

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MANAGEMENT• BoD convocation documents• Data security• Document synchronsation on mobiles and/or PCs

MARKETING• Collaboration and data sharing• New product creation cycle• Advertising campaign approval• Controlled logo and image distribution

PURCHASING• Purchase order approval• Payment approval of purchase invoices• Bill book - payment plan• Purchase request management• Sending supplier orders• Supplier certification• Active contract, deadlines and renewal management

HUMAN RESOURCES• Employee files• CV management• Digital payslip distribution• Contracts management and graphometric signature• Holiday and paid leave approval• Expenses note and transfer management• Employee web portal

SALES• Customer proposal issuance and approval• Customer request management• Customer order management• Customer credit checks• Payment reminder management• Newsletter approval and distribution• Open contract/order management (deadlines and renewals)

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Views

Report

Relations

Distribution

Links

Hashtag

Folders

Barcode

Digital signature

DigitalStamp

Security

Note

LOG

AlertsSMTP

Binders

Revision

FULL TEXT

Search

Roles

Attachments

Plug In

Alerts

Forms Organisation

Variables

Web Service

Roles Control

Collaboration

Automation

OLE DB DesignerFlowchart

Task List Command

ERPConnectors

InvoicesOrders

Delivery sheets

Packing listsOffers

ArchivingDistribution

Link

Documents Contract TemplatesModules

OutlookLotusGmail

IntegrationWEBERPs CRM

Telephone

ARC

HIV

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WO

RKFL

OW

DO

CUM

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Performance monitoring

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ARXivar 2

• Archiving• Data upload forms• Templates • Protection and security• Searches • Custom views• Sharing• Previews

Is an Information & Process Management platform that makes business interactions easy.

PROCESSESCompanies are based on rules. ARXivar allows you to model and manage the rules with its powerful integrated engine.ARXivar makes easy and faster the execution of internal and external activities; it guides the user with detailed instructions on actions to be completed; it monitors processes to identify inefficiencies and implement corrective actions to improve the company’s operational performances.

INFORMATIONInformation are the milestones of all business activity.With ARXivar, you can gather all your company data in a single centralised system and make them available immediately to everyone and everywhere.

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DOCUMENT MANAGEMENT3ARXivar manages the full lifecycle of any type of document and

information.

ArchivingArchive all types of digital documents (Word, Excel, Power Point, images, videos, emails…) from the different IT systems used by your company.

SearchRun structured and/or unstructured searches to find the needed information at any time.

OrganisationARXivar allows you to organise and link documents manually or automatically using folders, files, relations and hashtags.

SecurityProtecting information is necessary and often mandatory. ARXivar guarantees the security and integrity of archived information, which is why we have been awarded UNI CEI ISO/IEC 27001 and UNI EN ISO 9001:2015 company certification.

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DOCUMENT MANAGEMENT 4Archiving is not enough! Data must be organised, controlled and shared. Everything in a single solution.

OCR EngineWith its powerful integrated OCR engine, ARXivar recognises document content and allows you to perform data searches with the power of a search engine.

Multichannel SharingARXivar enables the documents sharing (and tracing) via email, fax and postal services, as well as the management of distribution lists.

Business ModelsARXivar allows companies to define their templates for proposal contracts, modules, etc.

and much more...

Digital signatures, digital stamping, Report generator, data export. ARXivar also includes connectors with the most widely-used ERP systems for data capture and process integration.

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BUSINESS PROCESS MANAGEMENT5ARXivar makes your business system more efficient

by designing, managing and monitoring business processes.

Modelling

Graphic Designer

With ARXivar, creating a process has never been easier! All the flow definition stages are set using the graphic tool: coding is not needed.

Easy Management Tool

The Workflow Designer allows your company to create and edit workflow structure and logic. In just a few clicks and at any time, you can edit a process rapidly and adapt it to any change request.

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BUSINESS PROCESS MANAGEMENT 6ARXivar supports thousands of business processes

for thousands of companies all over the world.

MonitoringControl and reporting tools provide management a detailed analysis of the performances of processes and activities, in order to take the right decisions and improve operational efficiency.

ExecutionThe dashboard guides the user through the expected actions for each step of the process: activities, information, operating procedures are always available when needed.

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CUSTOMIZATION & PLUG IN 7Interface/structureResponsive and configurabile

Through the Desktop Manager you can fully customize menus, desktops and commands, defining for which devices and users/groups a specific layout should work. The user has completely custom tools handy.

Plug - in Call any web services

With ARXivar you can call any external web service. The user can use an all in one “digital desk” that integrates both ARXivar tools and information and external data sources. It is also possible to develop totally custom commands and pages.

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COLLABORATION & IOT INTEGRATION 8ChatSocial collaboration tools

Internal chat facilitates and centralizes communication and interaction.It is possible to share information and ARXivar objects directly in chat, defining the permissions for view and editing. The shared elements are immediately usable.

IoT IntegrationData Monitoring and Management

ARXivar integrates IoT systems/devices for accurate monitoring and management of generated data. It is possible to set verification deadlines, automatic alerts or other actions in case of non-compliance to the recorded values with predefined parameters.

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SIMPLE AND SAFE SHARING9ARX DriveSimple and safe information sharing

ARX Drive is the file sharing solution that allows you to share and synchronize your business documents at any time and with any device. The ease of use and high security standards make this solution ideal for business.

ARX LinkARX Link is the solution for corporate communication

ARX Link is the solution for corporate communication management that allows you to send internal ARXivar documents via e-mail in advanced form: the document is not attached to the e-mail in PDF or DOC format but embedded in a http or https LINK.

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IX: CLOUD SERVICES 10

IX-CE is the certified record management servicewhich ensures the legal valure of digitalized documents.

IX-FE manages all the phases of sending and receiving digital invoices: both B2B, B2C and B2G. The service includes the tool to generate the XML invoices directly from ERP Systems, by accessing the informations directly from a database.

•To store XML invoices into a single platform integrated to all sort of ERP Management Systems in use and organize them.•To transmit invoices, manage and sendacceptance/ rejection notications.•To store invoices according to law.•To search and consult issued invoices, accompanied by messages and notications, from any mobile device.

ELECTRONIC INVOICING CERTIFIED RECORD MANAGEMENT

IX-PEPPOL manages the sending and receiving of electronic orders in XML/UBL (the European standard format). The service is compliant to the new European Invoicing System (PEPPOL). Able Tech is a PEPPOL Certified Access Point provider.

ELECTRONIC ORDER

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MAIN FEATURESDOCUMENT MANAGEMENT• Archiving (files, scanners, barcodes)• Data upload forms• WORD, EXCEL, PDF templates • Protection, security, encryption, SSO• Searches • Custom views• Sharing• Previews• File conversion (PDF)• Versioning• Organisation (files, procedures, reports)• Hashtags• Record Management• Sending emails, fax

PROCESS MANAGEMENT• Graphic modeller• NO programming• Versioning• Reporting• Monitoring• Web Services

EMAIL MANAGEMENT• POP3 and IMAP support• Certified email (PEC) management• Outlook/Thunderbird plug-ins

SPOOL RECOGNITION• PDF and TXT recognition• Management system integration• Barcode recognition

REPORTS• Report generator for internally/externally sourced data• Schedulability

COLLABORATION• Integrated chat• Controlled data distribution• Sharing• Log

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REMOTE DIGITAL SIGNATURES• Mass signature application• Remote server (HSM) • OTP mode

MULTICHANNELLING• Email/Certified email (PEC)• Web Mobile• Mobile App

ELECTRONIC INVOICING• Invoice conversion from PDF to XML• Invoice conformity control • Automatic digital signature in CAdEX formats• Invoice delivery via SDICOOP channel• Receipt of SDI reminders• Automatic reminder to invoice matching • Digital invoice storage via digital date and time stamp and signature• PEPPOL management

GRAPHOMETRIC SIGNATURES• Advanced Digital Signature• Legal value• Encrypted biometric data

Compatible deviCes • LCD tablets • Tablets and Smartphones • PC Windows

CERTIFIED STORAGE• Submission Package and Archiving management according to SInCRO standards• Distribution package generation • Online management and consulting interface• Automatic mass signature process management• Data integrity and numeric sequence control

WORK ANYWHERE• Android/iOS App• Smart Sign• Mobile Process Management

SYNCING• Centralised security• Audit history• Offline document editing/uploading

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for further information

www.arxivar.comor

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