• Amar Chand• Ankit Kumar• Anurag Krit• Ariba Javed- IIT Roorkee

Presented by:-

THE NEED

ADVANTAGESMore unique and formal than speech.

More reliable, precise and explicit.

Permanent and easily available means of communication.

TYPES OF WRITING SKILLS

CREATIVE

INFORMAL

FORMAL

TECHNICAL WRITING

THE TERM

Technical writing is any written form of writing or drafting technical communication used in a variety of technical and occupational fields, such as computer hardware and software, engineering, chemistry, aeronautics, robotics, finance, consumer electronics, and biotechnology.

GENERAL RULES

Audience and Format

Style and Composition

Start with your audience.

Create an outline

Use AIDA (Attention-Interest-Desire-Action)

Try some empathy.

Use simple language

Structure

1. Short Paragraphs2. Use of Headers, Subheaders, Bullets

3. Use of facts and questions4. Visuals

Instructions are a step-by-step explanation of how to do something. Make sure you stay on target .Do not assume your reader knows anything

about the subject, unless instructed .Types- Manuals Guides Booklets

1.Instructions

Format of Instructions Topic Title• What your aim

• What you use

• What you do

Bad Example

Good Example

Prerequisites

To the point

Be careful

Email - Email is often the quickest and easiest form of communication on the workplace. Letters - letters serve chiefly as a formal, persuasive document.Memos - Informed decisions of any kind.

2.Business genres

Business letter

Company Name Company Address Date of LetterRecipient's name Recipient's company Recipient's company address

Recipient's Name:

If possible, keep your letter to one page. Second pages often are not read. Sincerely, Signature

Name

what you want

what you will do for them

1. Make Good Use of Subject Lines

2. Keep Messages Clear and Brief

3. Be Polite

.

avoid informal language, slang, jargon and inappropriate abbreviations

Emoticons can be useful for clarifying your intent.

Close your message with "Regards," "Yours sincerely," or "All the best," depending on the situation.

4. Check the Tone

5. Proofreading

Check spelling, grammar, and punctuation mistakes

Pay careful attention to the length of your email

A visual is any pictorial representation that is used by the writer to clarify, explain, and support an idea.

3.Visuals

1. Graphs

2. Charts

IIT JEE qualified candidates advanced

3. Tables

4. Illustrations

Which Chart or Graph should be used?

Bar Chart Line Graph

Good Bad

Good Bad

Good Bad

Body of report

Parts of a ReportPart DescriptionTitle Page Title, Author’s name, Date of submission

Table of Contents List of sections, sub-sections, etc.

Executive Summary

Summary of entire report

Introduction Purpose, Background, Methods of Investigation, Scope

Findings Analysis of facts obtained

Conclusions Deductions based on findings

Recommendations

Suggestions and advice based on conclusions

Bibliography/References

List of references

Cover letter

Title page

Table of contents

Introduction

Continued…

Finding & Conclusion

Continued…

Refrences

How to write a research paper-

1.Choose a topic

• Which interests and challenges you

2.Find information

• Check out online resources, material from library, etc.

3.State your thesis

• Depend on belief

4.Make a tentative outline• It includes an introduction, a body and a

conclusion

5.Organize notes

• Check for accuracy, analyze, synthesize information, etc.

6.Write first draft

• Start with outline and check for mistakes.

7.Revise outline and draft

• Double check to find errors.

8.Type final paper

• Should be clean, tidy and attractive.

Grammatical Errors

Common Mistakes

Affect/Effect

Then/Than

Your/You’re

It’s/Its

Proofing

1. Check your headers and sub-headers.2. Read the document out loud.3. Follow the text with some aid.4. Start at the end of your document.