Town of Watertown Town Council Committee of the Budget and Fiscal Oversight

Report of the Meetings of February 7, 14, 24, and March 2, 2011 Report Date: March 8, 2011

The purpose of the meetings was to review the Town’s Fiscal Year 2012-2016 Capital Improvement Program (CIP) as submitted by the Town Manager on January 11, 2011, and to make recommendations to the Town Council. The Committee convened on February 7, 2011 at 6:30 pm. Present were Vincent Piccirilli, chair; Angie Kounelis, vice chair; Cecilia Lenk, secretary; Town Manager Michael Driscoll; Town Auditor Tom Tracy; Treasurer/Collector Phyllis Marshall; and Director of Parks and Recreation Peter Centola. Also present was Councilor John Donohue. The discussion included:

Overall review of the FY12-16 CIP by Mr. Driscoll, and an update of the preliminary FY12 budget revenues and expenditures.

Review by Mr. Centola of proposed capital projects for Parks and Recreation, including the plans for Victory Field, and renovations to other parks and playgrounds throughout the Town.

Review by Ms. Marshall of proposed capital items for the Department of Administration, Information Technology, Fire Department, Police Department, Library, Senior Center, and Skating Rink.

The CIP energy-related projects and status of the ESCo contract. Ms. Marshall noted that the ‘investment-grade audit” is in progress and will be completed by the end of March. The scope of work will be presented in May for the Town to decide how to proceed.

Presentation by Mr. Tracy of the “CIP FY12 to FY16 Cost Analysis” showing proposed principal and interest payments by year for each capital expenditure.

The meeting adjourned at 8:45 pm. The Committee reconvened on February 14, 2011 at 6:30 pm. Present were Mr. Piccirilli, Ms. Kounelis, Ms. Lenk, Mr. Driscoll, Mr. Tracy, Ms. Marshall, Gerald Mee, Superintendent of Public Works; Steven Magoon, Director of Community Development & Planning; and Joseph Webb, Webb Consulting Services. The discussion included:

Presentation by Mr. Webb of the “Telecommunications Needs Assessment Report” for the both Town and School buildings, as prepared by Webb Consulting Services. The estimated cost was $162,830 for the Town and $396,036 for the Schools.

Review by Mr. Mee of the Department of Public Works CIP items, excluding road construction projects.

Presentation by Mr. Magoon of the Department of Community Development and Planning’s CIP items.

The meeting adjourned at 8:45 pm.

Budget and Fiscal Oversight Report - March 8, 2011

Page 2 of 6

The Committee reconvened on February 24, 2010 at 7 pm. Present were Mr. Piccirilli, Ms. Kounelis, Ms. Lenk, Mr. Driscoll, Mr. Tracy, Ms. Marshall, Council President Mark Sideris and Councilor Donohue. The following Watertown Public Schools representatives were present: Anthony Paolillo, School Committee chair; Laurie McManus, School Committee member and Chair of Buildings & Grounds subcommittee; Superintendent Ann Koufman-Frederick; Allie Altman, Director of Business Services; and Jay Francione, Director of Facilities. Also present was Dr. Gong Haoqun, a visiting scholar from China, and a student reporter from Boston University. Discussion of the School Department’s CIP items included the following key points:

Ms. Altman and Mr. Francione presented the status of the School capital projects from FY07 through FY10. They reported that $165,252 in school capital funds remains unspent from FY10 and earlier.

Ms. Altman and Mr. Francione presented the status on the School capital projects from FY11 (summer 2010), showing $164,343 unspent but budgeted for work remaining to be done, and a positive variance of $29,326, from the Town Council $525,000 appropriation.

Ms. Altman and Mr. Francione presented the School’s proposed FY12 (summer 2011) capital requests totaling $570,700.

Mr. Webb presented his telephone report to School officials earlier in the day. The new phone system was the School Department’s top priority last year, and they agreed it was still their top priority. It was noted that the phone system cost of $396,036 was not included in the requested $570,700.

It was calculated that the School Department had $358,921 available in unspent capital funds from prior years. (165,252 + 164,343 + 29,326)

A working concept was agreed to as follows: a) The School Department would use the available $358,921 and reprioritize it for

summer 2011 projects. b) Instead of borrowing $600,000 in FY11 for school projects, the Town Council

would borrow about $570,000 for the town-wide phone system in FY11. c) The School Department would have $358,921 plus $396,036 for the phones for

work to be done in summer 2011. The following actions were agreed for the next meeting:

a) The School Department will come back with a re-prioritized list for the $358,921 for summer 2011 projects.

b) The School Department will confirm that the phone system is their top priority project for summer 2011.

c) Mr. Francione would provide a list of school vehicles, and discuss with Mr. Mee the potential cost savings from sharing of vehicles with the DPW.

The meeting adjourned at 8:40 pm. The Committee reconvened on March 2, 2011 at 5:30 pm. Present were Mr. Piccirilli, Ms. Kounelis, Ms. Lenk, Mr. Driscoll, Mr. Tracy, Ms. Marshall, Mr. Mee, Mr. Francione, and Mr. Sideris. Also present were Vice President Steve Corbett and Councilor Tony Palomba.

Budget and Fiscal Oversight Report - March 8, 2011

Page 3 of 6

Discussion of the School Department’s CIP items included the following key points: Mr. Francione confirmed that the School Department agrees that that the $396,036

phone system is their top priority project for summer 2011. Mr. Francione presented the reprioritized list of capital projects for summer 2011 using

the $358,192. It was agreed that the $35,000 for the Hosmer PA/Clock system should be included in

the phone bid. If that is possible, Mr. Francione said the $35,000 would be used for the High School auditorium ceiling and wall repairs, as it was his next highest priority.

Mr. Francione presented the list of school vehicles currently in use. Mr. Tracy noted that the $358,921 that Ms. Altman reported that the School Department

has in unspent capital funds is different than what the Town accounting system shows. Ms. Altman was not able to supply updated information in time for this meeting.

Discussion of the DPW’s CIP road projects included the following key points:

Mr. Mee presented a report showing $119,167 remaining from the Phase 1 $2.5M (summer 2009) and Phase 2 $2.5M (summer 2010) local road projects. This will be used to finish the mill & overlay of Arlington St from Nichols to Arsenal, which was not able to be completed last year.

Mr. Mee presented a CIP strategic plan showing 18 major roadway, sidewalk, water, sewer and other construction projects. These projects will be started in April 2011. The total unspent costs identified to date are $16,079,103. The total funds currently available are $10,964,427 per the analysis supplied by Mr. Tracy.

Many of the DPW projects shown are still in the conceptual stage, and Mr. Mee will bring these before the Public Works Committee for policy guidance before proceeding.

It should be noted that Watertown does not actually have MassDOT Chapter 90 funds yet, but they are apportioned by MassDOT after the projects start.

There is actually $684,254 in “FY11 Street & Sidewalk Funds”. The $300,000 shown on the list will be used for projects as shown. With the balance of $384,000 Mr. Mee would like to do selective mill and overlay road repairs to the most severely pot-holed roads, noting that this winter’s weather has taken quite a toll.

Regarding the Phase 3 $2.5M local road construction proposal that was presented in February 2010, Mr. Mee said that he needs to update the Roadway Management Program, which was done in 2007, because the condition of many roads has changed. He will update the Phase 3 plan and present it next year.

After completing the review of the CIP, the Committee voted unanimously to approve each of the following conceptual recommendations:

1) For School Department projects, use the $358,921 unspent capital fund balance they currently have on hand for summer 2011 projects, instead of borrowing $600,000 as planned in FY11.

2) Proceed with the new town-wide phone system as recommended in the “Telecommunications Needs Assessment Report”, at an approximate cost of $162,830 for the Town and $396,063 for the Schools, plus $14,500 to pay for Webb Consulting Services to oversee the project, to be funded by borrowing $573,500 in FY11.

Budget and Fiscal Oversight Report - March 8, 2011

Page 4 of 6

3) Remove the $155,000 for the street sweeper from the FY11 CIP and fund it from the Water-Sewer capital fund as this is an EPA stormwater requirement.

4) Have Ms. Marshall work with bond counsel to use the $75,000 bonded funds left over from the purchase of the new pumper in FY10 to be allocated to the purchase of the new $209,000 ambulance in FY11.

5) Take a holistic and comprehensive approach to IT spending in each department, so that the most efficient and uniform hardware and software solutions will be used.

6) Have the Historic Commission prioritize and make recommendations on use of capital funds allocated for monument restoration, and seek both grants and state and federal funds for these projects.

7) Agree with the DPW recommendation to use the approximately $11M unspent capital fund balance and apportioned Chapter 90 funds for projects beginning in April 2011, while deferring the planned $2.5M borrowing until FY12 for summer 2012 projects, subject to the following conditions:

a) Mr. Tracy will work with Mr. Mee to synchronize DPW projects with the availability of unspent capital funds and Chapter 90 funds to be apportioned.

b) The Roadway Management Program must be updated with the current pavement status prior to bringing forward the $2.5M loan order for Phase 3 construction in FY12.

8) Agree with the DPW recommendation to use the $384,000 FY11 Street & Sidewalk Fund balance for selective mill and overlay resurfacing to the most severely pot-holed roads to be done in summer 2011.

9) Regarding School capital funds:

a) Ms. Altman must reconcile unspent school capital funds with what Mr. Tracy shows in the Town’s accounting system. This task must be complete before the March 22nd Town Council meeting.

b) Mr. Francione will work with Mr. Mee and Mr. Tracy to develop a plan for school vehicle use and replacement that seeks to reduce costs by sharing resources with the DPW motor pool.

c) The $35,000 for the Hosmer PA/Clock system should be included in the phone bid, allowing those funds to be used for the High School auditorium ceiling and wall repairs.

10) Regarding the Energy Service Company (ESCo) proposal, this Committee recommends that it reconvene to discuss the results of the “investment grade audit” and the resulting proposal to assess its impact on energy-related CIP items, and to make a recommendation on how to proceed.

Budget and Fiscal Oversight Report - March 8, 2011

Page 5 of 6

Next, Mr. Driscoll presented the changes to the proposed FY2011 Loan Order based upon the recommendations (refer to the bottom of page 2 of the 1/11/11 document). The revised list of items in the FY2011 CIP which would be included in the proposed loan order totaled $5,324,000. The following changes would be made:

a) Reduce the Victory Field Improvements by $100,000 based upon bids received. b) Delete the $600,000 School Building Improvements. c) Reduce the Public Works Equipment by $155,000. d) Add the Town-wide Phone System for $573,500.

As a result, the revised FY2011 Loan Order would be for $5,042,500. The Committee voted unanimously to approve this as a conceptual recommendation. For the record, Councilor Kounelis stated that the Victory Field project was still controversial. Finally, the impact on the FY12 budget, based on the Committee’s conceptual recommendations, would be as follows:

Debt and interest payments in FY12 would be reduced by $81,375 as follows (see attached CIP FY12 to FY16 Cost Analysis):

a) Victory Field Improvement interest cost would be reduced by $3,500 to $105,000 in FY12.

b) The $155,000 street sweeper FY11 borrowing would be removed, eliminating $35,000 in principal and $7,750 in interest in FY12.

c) The $600,000 school FY11 borrowing would be removed, eliminating $60,000 in principal and $30,000 in interest in FY12.

d) The $570,000 school FY12 borrowing would be removed, eliminating $60,000 in principal and $28,500 in interest in FY12.

e) For the phone system, add $573,500 FY11 borrowing (at 5 years), adding $114,700 in principal and $28,675 in interest in FY12.

Mr. Driscoll presented an update to the October 26, 2010 preliminary budget overview

showing revised assumptions (see attached dated 2/7/11). a) Revised expenditure forecast for debt & interest for FY2012 (page 49) reduced

by $807,918 from $8,252,393 to $7,444,475, primarily by moving the $2.5M street & sidewalk borrowing from FY11 to FY12. FY2013 was reduced by $1,083,760 and FY 2014 was increased by $597,158 by moving the $5M street & sidewalk borrowing from FY12 to FY13.

b) Revised projected comparison of revenues and expenditures for FY2012 (page 55), showing the latest FY2012 assumptions. Revenue assumptions have increased $1,132,608 from $97,815,947 to $98,948,555. Expenditure assumptions have decreased $858,328 from $101,278,007 to $100,419,679.

Budget and Fiscal Oversight Report - March 8, 2011

Page 6 of 6

Implementing the Committee’s conceptual recommendations on the CIP would have the following impacts on the FY2012 budget:

a) Total FY12 Debt & Interest would be $7,363,100, consisting of revised estimate of $7,444,475 minus $81,375 in additional debt and interest reductions.

b) Total FY12 Capital Spending would be $8,226,567, consisting of $7,363,100 in debt and interest plus $863,467 of non-debt capital expenditures.

c) The $81,375 in additional debt and interest reductions will further reduce the FY12 expenditure assumptions from $100,419,679 to $100,338,304.

d) Based on the latest FY12 expenditure assumptions of $100,338,304, the total FY12 Capital Spending of $8,226,567 would be 8.2% of the budget.

e) Based on the latest FY12 revenue assumptions of $98,948,555, the total FY12 Capital Spending of $8,226,567 would be 8.3% of the budget.

f) The Committee feels this meets the FY12 Budget Policy Guideline that the Town should seek to make annual capital expenditures (including debt and exclusive of enterprise funds) equal to at least 7.5-8% of the operating budget.

Proceeding as outlined above would reduce the projects/items in the FY12 CIP with

funding source “to be determined” by $350,000 by eliminating the TBD amount for the telephone system (line 24). The TBD amount would be reduced from $13,045,000 to $12,695,000.

The meeting adjourned at 8:20 pm. Prepared by Cecilia Lenk and Vincent Piccirilli Attachments:

A. October 26, 2010 preliminary budget overview assumptions revised 2/7/11 (5 pages) B. CIP FY12 to FY16 Cost Analysis (2 pages) C. DPW Status of Local Road Projects Phase 1 & 2 (1 page) D. DPW Strategic Plan of 18 Proposed Projects and Funding Sources (2 pages) E. DPW Available Funds (2 pages) F. WPS School Capital Projects FY2007 – FY2010 (3 pages) G. WPS FY2011 Capital Projects Status (2 pages) H. WPS Proposed FY12 Capital Plan (1 page) I. WPS Outstanding Capital Projects Completion Schedule – Summer 2011 (1 page) J. WPS School Vehicles as of 2/24/11 (1 page)

The Telecommunications Needs Assessment Report dated February 4, 2011 is not attached but is available upon request.

FISCAL YEAR 2OL2

TOWN OFWATERTOWNPRETIMINARY BUDGET

OVERVIEW

October 26,2010To download this presentation, visit our website:

www.watertown-ma.gov

Expenditure Fore castDebt and Interest

-99-rLr-c-q" -'Permanent

FY2011 FY20t2 FYz013--*-***IL2.o1L*-l

$tue 9J,9€1 --Jg,1?-:2,-9?-g ." $,6;l ?-,957-,'" - - $-!'9-!:t9,!-7A

$o

$o

$78,750 . $76,125

,n*$-t/ltrlpfe$i Arrflrnr.izodAuthorizedrDebt/Interest

Planned Debt/Interest;streets & Sidewalks $1,825,000 ,

$73,500

$1,812,500$750,000 l

$854,623 L-tut-zagrr $r,37 4,650

, Cost of Bond . :

,Certification , $30,000 $30,000'

I

It

t

i

II

t--

EXPENDITURE FORECASTDEBT AND INTEREST

2l7l2o1'r' l2cwszd' per tf"f" 43F

FY 2014FY 2011 FY 2012 FY 2013

DEBT AND INTEREST:Permanent Debt/l nterestAuthorized DebVl nterestPlanned DebUlnterstStreet & SidewalksOtherCost of Certifying Bonds

TOTALS $ 7,059,738

$$

$$$

6,907,663

122,07530,000

6,539,02081,250

70,000724,205

30,000

6,219,66778,500

911,0001,098,738

30,000

4,648,47675,750

1,945,5001,836,558

30,000

$$

$$$

$$

$$$

$$

$$$

fn./w."1

fJ,t^* t5,^'

$ 7,444,475 $

_go1,qrg

8,237,9O5 $ 8,536,284

Proj ected ComparisonTaxes

State AidLocal Receipts

Other FinancingTotal Revenue

Educatio n Appropriatio n

To'nm Depts. Approp.Waste DisposalSnow & Ice Removal

State Assessments

Pension Costs

InsuranceDebt & Interest

Capital Projects & UFS

Total Expenditures

Proi ected Surplu s/ (Defi cit)

Proi ected Surplu s/ (Defi cit)No Departmental Growth

(ft.rGrN/, Ltu f zc/t t:

Variance

t\\)

uFYz011$7L,1.46,821.

$L0,01,6,287

$L0,392,4LB

$5,13 L,289

$96,686,815

$33,471,000$26,605,045

$3,2r0,961.$791,000

$2,r6t,479$8,485,435

$t2,987,1,92$7,059,738

fiLp14,965

$96,686,815

FY20t2$73,635,667

$8,650,825$10,398,166

$5,13 r,289$97,815,947

$34,307,775$27,270,L7L

$3,307,290$912,000

$2,220,467$8,843,728

$L,7 95,7 58

$'J,}L,278,007

[$3,462,060)

[$1,960,158)

$o

$r,rz9,r3z

$836,77 5

$665,1,26

$96,329$1z1,ooo

$5B,9BB

$358,293$1,381,233$1,192,655

($Ltg,207)

$4,59L,r92

[$3,462,060)

[$1,960,158)

$o

REVENUE:TAXESsrATE ArD (3)LOCAL RECEIPTSOTHER FINANCING SOURCES

TOTAL REVENUE

EXPENDITURES:EDUCATION APPROPRIATIONTOWN DEPTS. APPROP.WASTE DISPOSALSNOW & ICESTATE ASSESSMENTS (3)PENSION COSTSINSURANCEDEBT AND TNTEREST (2)CAPITAL PROJECTS & OFU

TOTAL EXPENDITURES

PROJECTEDSURPLUS(DEFtCtT) $

PROJECTED SURPLUS/(DEFTCIT)NO DEPARTMENTAL GROWTH

PROJECTED COMPARISON02107111

REVTSED (1) PROJEGTEDFY 2011 FY 20'12 VARIANGE

$ 71,404,348 $ 73,899,633 $ 2,495,284

$ 10,007,422 $ 9,599,468 $ (407,95q + -7%$ 10,190,648 $ 10,318,166 $ 127 ,518$ 5,131,289 $ 5,131,289 $ -

96,733,707 $ 98,948,555$ 2,214,848\,-j#trtJz,bet

11 1a 7g slv, ok-! l"-' I oto(

o-f

33,471,000 $26,893,780 $

3,210,961 $791,000 $

2,161,479 $8,485,435 $

12,962,192 $

7,059,738 $

34,307,775

27,270,171

3,307,290

912,000

2,170,057

8,843,728

14,368,425

$ 836,775

$ 376,391

$ 96,329

$ 12'1,000

$ 8,578

$ 358,293

$ 1,406,233

$ 384,737

$ 97,6361,698,122 $ r,795,758

96,733,707$100,419,679$3,695,972\--71 - 75?.32Ao $ (1,471,124)$ (1,471,124)

$ (257,e58) $ (257,e58)

(1) REVI'ED Fy2011 BUDGET TN.LUDES BUDGETAMENDMENTV.TED 12t7t1o -- f +1qtc(L(2) DEBT AND TNTEREST AMOUNTS FOR FY 2012 tNCLUDES THE PROPOSED FY 2012-Fy 2016 Ctp SUBMTTTED 1t11t11(3) STATE AtD AND STATE ASSESSMENTS FOR FY 2012 ARE BASED UPON GOVERNOR'S Fy 2012 HOUSE 1 BUDGET DATED 1t26t11

TOWN OF WATERTOWNCIP FY 12 TO FY 15 COST ANALYSIS

*Ps'aoc't

V]C TORY FIELD )I\,4PROV

ADMIN BLDG BRAU I OMATED CASH DRAWER BEMA1N FIRE BRNOR]H FIRE BREAST FIRE BRAMgULANCE BESERVICE TRUCK

s 100.000s 40.000$ 85.000$ 43,000$ 10,000s 209,000s 5s,000BE

BR

Darre BR

D€cFte'n

11'11

11

11

'11

11

SIDEWALK TRACTORPAITK RENOVATIONSSENIOR SHUTTLE BUS

1 1 S 157,00011 S 200,00011 $ 110.000

BEBRBE

SCHOOL

scHooL

FIRE ALARM DUCT BR ,I2 $ 3OO,OOO

HIGHWAYRECONSTR STB 12 $ 2,OOO,OOOSIDEWALK RECONSTR SWB 12 $ 5OO OOO

GIS BENETWORK STORAGE/SERV BEINFRASTR. MUNIS SEERVER BEPUMPER TRUCK REPLACE BECOI,IPARATOR BEBULLET PROOF VESTS BESPEED FEEOBACKTRAILER BEDIGITAL ASSET MGI\,,IT SYST BEDUMP TRUCKSSOOO GVW BELIGHTING LINEAR PARK BRMOXLEYCOURT RENO BRVICTORY FIELD HOUSE REN BR

scHooL

HIGHWAY RECONSTRSIDEWALK RECONSTR

GIS BELIBRARY SLATE ROOF BRLIBRARYBLDG UPDATES BRIN CRUISER VIDEO SYST BEAPPLICATION SERVER BETRUCK DUMP 41OOO G\^/V BEFILTIPELLO PARKLIGHTING BRFILLIPELLO PARK GROVE ST BRRINK BLDG RENOV BR

1?, $ s0,00012 $ 60,00012 $ 40,00012 $ s15,00012 $ 15,000'12 5 12,600'12 s 19 60012 $ 18 00012 $ 160.00012 $ 30,00012 $ 2s0,00012 S 1500000

'13 $ 4,000,00013 $ I 000.000

13 $BR

STBSIAIB

13

IJ

1313IJ

'13

'13

50.000325,000100,000

54,30060,000

'152,000

200,000225,000775.O00

5

s$$$

5$

$$

s

$

5

$s$$$

5 10.000 $ 5,0005 10,000 s 2,000$ 10,000 $ 4,250$ 8,000 $ 2,400$ 5,000 $ 500$ 29,000 $ 10,450$ 15,000 $ 2,750

I 10,000 $ 4,s00$ 10,000 $ 1,s00$ 10,000 $ 3750$ 5,000 $ 2,000$ s,000 $ 250$ 20,000 $ 9,000$ 10,000 $ 2,000$ 60,000 $ 12,000$ 30,000 $ 6,000$ 35,000 $ 6,250$ 35,000 I 6,250$ 1s,000 I 9,250$ 2s,000 s 4250

s 390,000 s

$ 10,000 s$ 10,000 s$ 1 0,000 $

20,0c0 $ 8,00010,000 $ 1,50060,000 s 9.00030,000 $ 4,50030,000 $ 4,s0030,000 $ 4,50015.000 $ I 500

$ 10,000 $ 3,500$ s,000 $ 500$ 10,000 $ 2,750$ 5,000 $ 1.500g-$-$ 20,000 $$ 10,000 s$ 60,000 $$ 30,000$ 30,000$ 30,000$ 15,000$ 20 ooo

s 10,000 $ 3,000s s,000 $ 250$ 10,000 $ 2,250$ 5,000 $ 1,2s0$-s-$ 20,000 s 6,000$ 10,000 s 5oos 60,000 $ 3.000$ 30.000 $ '1,500

$ 30,000 $ 1,500$ 30,000 $ 1,s00$ '15 000 s 7 ooo

20000 s 1

$ s2,000 $ 7,850s 15,000 $ 10,000s 25.000 $ 5500

$ 60,000 $ 13,500$ 400.000 $ 90.000

$ 60,000 $ 10,500s 400,000 $ 70,000

s 60,000 $ 7,500! 400,000 s 50,000

s 60,000 $ 4,s00s 400,000 $ 30.000

$-$$-$

s-$s-s

s-$$-$-$-$-

I - $ 1,250$ - $ 1.500

$ 1,000$ - $ '12,87s

$ 375$ - $ 315

$ 490$ 450

$ - $ 4,ooo$-s750$ - $ 6,2s0

$ 10,000 $$ 15,000 $$ 10,000 $$ 35,000 $$ 5.000 $$ 7,600 $$ 4,600 $

2,250?-,6251,750

24,875625440865700

7,1251,3/5

1 1,87572 500

8,000 $35,000 $s,ooo 3

25,000 $100.000 $

$ 10,000 $ 1,750$ 1s,000 $ 1.875$ 10,000 $ 1,250$ 3s,000 $ 23,125$ 5,000 $ 375$ s.000 $ 125$ 5,000 s 625$ 5,000 $ 375I 3s,000 $ 5,37s$ s,000 $ 1,125I 25,000 $ 10.625s 100.000 $ 67.s00

10,000 $ 1,2s0'10,000 $ 1,25010,000 I 75035,000 $ 21,3755,000 s 125

-J

5,000 $ 37ss,000 $ 125

30,000 $ 3,7505,000 $ a75

25,000 $ 9.37s100.000 $ 62.500

10,000 $ 75010,000 s 7505,000 $ 375

3s,000 g 19,625-$-$

5,000 $ 125-$

30,000 $ 2,2505,000 $ 625

25,000 $ a,125

$ - $ too,ooo5 - S 25,000

s 800,000 $ 180,000

$-$-s-t-9-$-$-s-$-$-$-$-a-i-$-$s-s-

$

s$$$$s

-$-s-$-$-9-$-$-$-s1

1,2508,1252,5001,358'1,500

3,8005,0005,625

$$$$$$sl$

10,000 $ 2,25025,000 $ 15,62s10,000 $ 4,7so14,300 $ 2.35815,000 $ 2,62532,000 $ 6,80015,000 $ s,62515,000 $ 10.87540.000 $ 37 1sO

10,000 $ 1,75025,000 I 14,375'10,000 s 4,2so'10,000 3 t,75015,000 I 1,E7s3o,ooo g 5,2s015,000 5 8,87s15,000 $ 10,12540.000 $ 35.750

$$$t$$55s

10,000 $ 1,25025,000 $ 't3,12510,000 $ 3,75010,000 s 1,25010,000 $ 1,25030,000 $ 2,2501s,000 $ 8,125,ls,000 $ 9.375

TOWN OF WATERTOWNCIP FY 12 TO FY 16 COST ANALYSIS

GtsLIBRARY BLDG UPDATES BRTRACTOR/LOADER

scHooL

HIGHWAY RECONSTRSIDEWALK RECONSTR

SCHOOL

IIGHWAY ITECONSTRSIDEWALK RECONSTR

LIBRARY BLDG UPDATESCUNNIFF SCHOOL FIELDSKATING ARENA LOBBY

scHooL

14 $ 50,00014 $ 100,00014 $ 34,00014 $ 200,00014 S 2,275.000

4/0,000

2,000,000

8EBRBF

ARSENAL PARKRENOV BRVIC FLD TRACK& FIELD HO(BR

BR

s

STB 14 $SWB ,14 $

$

$

$s

STB 15SWB 15

BR 15BR 15

uR 15

16 $16 $16 S

5 ?,5C0,C00

1s $ 600,000

16 $

4,000,0001.000 000

50,0001 50 000

50,0002,000,000

LIBRARY BLDG UPDATES BROCONNEI I- ARTIFICAL TURF BRHOWEPARKRENOVATION BR

PERMANENTAUTHOR]ZEDCIP FYl2-FY16

TOTAL

5 2,200,000

{-t,utt+fl15f !'o'ot>c) cc,st ,t cz4;{1i": b o^JS

I 1,tq\ 115

$-i

$,:is-5

1,2502,500

8505,000s.875

s 10,000 $ 2,2505 10,000 $ 4,750$ 9,000 $ .t

,475s 20,000 $ 9,500

$ l0,ooo $ 1,750$ 10 000 $ 4,2s0$ 1o,0oo $ 1,000$ 20 000 $ 8.s00

s 50000 s 21

800,000 s t80,000200 000 s 45.000

5 30 000 s 14.000

- s 1,250- :t 50 000

FY 12PRINCIPAL INTEREST$5,183,000 $ 1,3s6,020s 55,000 $ 26,250

409 000 $ 385.205

FY ,I3

PRIT.ICIPAL INTEREST$ 5,018,000 $ 1,201,667$ 55.000 $ 23,500

FY.14PRINCIPAL INTEREST$3,574,000 S 1.074,476$ 55,000 I 20,750$2,831,300 $ 950,758

$ 3,315,000 $ 858,413$ 55,000 $ 15,2s0

I 6 559 417b ri47,00c 5 1,767 475

$7,414,47s$7,223,000 S 2

LOCAL ROADS

CAPITOL IMPROVEMENT PLANWATERTOWN ROADWAY IMPROVEMENTS - PHASE I (4/13109 TO 1U7l09)

STREET NAME

PALFREY ST

HILLTOP RD

OTIS ST

SPRING ST

BEMIS ST

WHITNEY ST

MAPLEWOOD ST

ARLINGTON ST

WARREN ST

PHASE I

COMPLETION DATE

6/30/2OOs6/30/2OOs6/30/2OOe6/30/zOOs6/30/2OOs6/30/zOOsrr/7 /2oos11./7 /2OOet1.17 /2OOe

TOTAL

5952,431.595197,82s.20S123,945.81S189,060.95S155,092.00S152,979.08$soo,gts.tgiz+qJqt.stS126,0s3.s1

52,642,344.89TOTAL

WATERToWN RoADWAY IMPRoVEMENTS - PHASE II (7/9/10 To 1212/10)

STREET NAME COMPLETION DATE TOTAL

ELM ST

RANGELEY RD

COMMON ST (Orchard St to Belmont St)

SUMMIT RD

BERKELEY ST

ELLIOT ST

CAPITOL ST

WELLS AVE

PALFREY ST (Pavement markings)Construction service outside normal design projects

PHASE II

7 ls/2o1O7 /s/201.01.O/30/20107 /s/201.08/27 /20108/27/2OtO1.1./27 /201.08/27 /2010L2/2/2010

S319,832.415127,975.96

5L,063,9!7.i.s$ 58,983.62

S 28,938.98

S142,810.38s185,306.48S 35,193.56

s 2,903.31

Srgz,rsE.ggs2,098,04s.1STOTAL

TOTAL PROJECT VALUE

TOTAL EXPENDED TO DATE PHASE I AND PHASE II

RETAINAGE BEING HELD

ENCUMBRANCES

UNADJUSTED AMOUNTSUB TOTAL

REMAINING BALANCE

ss,000,000.00s 4,740,390.05

S 99,588.35

S 37,018.50

S 3,83s.80

S4,880,832.705 1L9,1,67.3O

PROJECT # PROJECT DESCRITPTION

Phase 1 Feaseibillty Study/Conceptual DesignPhase 2 Funcitonal DesignPhase 3 Preliminary DeslgnPhase 4 Flnal Design

Asset ManagementUpdate Pavement Management ProgramTraffic Slgn lnventory, Mapplng & Complianco ReviewComplete Traff Slgn Inv,, Mapping & Operational Review

Gommon St. & Golumbla Rd. Reconstructlon & SafetyDesignConstruction

Waverly Ave. RehabllltatlonGonslructionCurblng Cost

Orchard St, Rehab & Slgnals/Pollce Stat, SlgnalsConstruction

Wateftown Sq. Translt HubDesignConstructlon

Howard St. Parklng LotDesignConstruction

Welle Ave Parklng LotDesignConstruction

Garrol St. Rehab.DesignConstructionCurbing Cost

Orchard St. at Lexlngton St.DeslgnConstruction

Rldgelawn Cemetery lmprovementeDeslgn & Construction

DPW Bulldlng AddltlonDesign & Construction

$ 69,850 COMPLETED$ 55,350 CHAPTER 90$ 400,000 TBD$ 375,000 TBD

$ 900,200

$ 20,000 CHAPTER 90$ 55,000 CHAPTER 90

$ 7,500 oHAPTER 90

$ 82,500

$ 75,OOO CHAPTER 90$ 1,55O,OOO TRANSPORT. IMPROV. PROG.

$ 1,625,000

$ 1,120,000 Existing Water/Sewer Capital Fundingunknown TBD

$ 1,120,000

$ 1,360,000 CHAPTER 90

$ 60,000 CHAPTER 90$ 400,000 TBD

$ 460,000

30,000 Hart/Mason Mitigation Dev. Funds300,000 Hart/Mason Mitigation Dev. Funds

$ 25,000 TBD$ 100,000 TBD

$ 125,000

FUNDINGSOURGE

Existing Water/Sewer Gapital FundingExisting Water/Sewer.Gapital FundingTBD

CHAPTER 90TBD - Possible TIP Funding

ESTIMATEDcosT

$ 60,000$ 600,000unknown

$ 660,000

$ 75,000$ 650,000

-

$ 725,000

10

11

$ 230,000 Existing Gemetery lmprovement Funds

$ 418,000 Existing DPW Renovation Funds12

l.(L

13 Town Wlde Sldewalk lmprovementsConstructionConstructlon

Sewer & Draln Replacement and RelinlngWaverlyAveRutland StGreenough Blvd.Various LooationsVarious Locations

Water Malns ReplacementSpruce StGreenough Blvd.

MWRA LOGAL PIPELINE -Water Maln ReplacementHillside Rd. & lrma Ave.Main St.Lexington St

MWRA l/l- Sewer ReplacementBoylston St & Nichols Ave l/l RemovalEdward Rd, Evans, Gllbert, Prescott, & Rutland Sts.

Lexington St. Sewer & Draln ReplacementDesignConstruetion

Grand Total All.Profects

Fundlng Source BreakdownCOMPLETEDCHAPTER 90TRANSPORT. IMPROV. PROG.Existing Water/Sewer Capltal FundingExisting FY 10 Street & Sidowalk FundsExisting FY 11 Street & Sldewalk FundsHartlMason Mitlgation Dev. FundsExisting Cemetery lmprovement FundsExisting DPW Renovation FundsExisting MWRA Pipeline Acct.Existing MWRA Sewer Acct.Existing I & I Phase 4 Acct.TBD

{5

$ 382,503 Existing FY 10 Stroet & Sidewalk Funds$ 300,000 Existing FY 11 Street & Sidewalk Funds

$ 682,503

$ 520,000 Existing Water/Sewer Capltal Fundlng

$ 455,000 Existing Water/Sewer Capital Fundlng

$ 400,000 Exlsting Water/Sewer Capital Funding

$ 594,000 Existing Water/Sewer Capital Funding$ 1,770,000 TBD

-

$ 3,739,000

$ 310,000 Existing Water/Sewer Capital Funding$ 990,000 Existing Water/Sewer Capital Fundlng

$ 1,3oo,ooo

$ 365,000 Existing MWRA Pipeline Acct.$ 184,750 Existing MWRA Pipeline Acct.$ 473,900 Existing MWRA Pipeline Acct.

$ 1,023,650

$ 534,800 Existing MWMSewsrAcct.$ 554,400 Existing I & I Phase 4Acct.$ 1,089,200

18$ 23,900$ 255,ooo

$ 278,900

$ 16,148,953

$ 69,850$ 1,707,850$ 1,550,000$ 5,o49,ooo$ 382,503$ 300,000$ 3eo,ooo$ 230,000$ 418,000$ 1,023,650$ 534,800$ 554,400$ 3,998,900

$ 16,148,953

TBDTBD

2 o(?-

t

FUND I

NUMBER

5512 IPLEASANT ST RUSSO MITIGATION , $5515 DPW RENOVATION I $5516 |TNCTNERATOR I $5526 iFY 06 STREET & SIDEWALK $

5542 IFY 1O SEWER IMPROVEMENTS i $ss+s FY 11 STREET a SlbewAt-r - ' S-

AS OF 312111

23:G2-391I ,_q N323:01 Lao,ooo3o, l$ 80,000.00

419,58964 $ I,qAl.SZ-$ +lAJZtSt;--

AMOUNT

5067 TMWRA PIPE r $ 1,221,802.55 1$ 204,416.05 $ 1,017,386.50

-a64@Q,a-4 F ipez,ql _L _$_

573,591.31 $ 99,191.31 $

|TOTAL NON.BONDED FUNDS . $ 4,460,219.51 i

,til _:

t--- -I-ra-ir f-

AVAILABLE

-oncG6oeT-oe.J co-oE ACCOUNT DESCRIPTIONE LJTJIJE T __ _ __l__Artlo-unr- cnnnv-vovEn i

-

0140s58 i l!9!6q lqEN i4gro&s ADD'L EQUIP __, _ $ _1!q0!.0q]$ _glo!qo!I$ 4,000.00 I$ lqoolq_l S_ _11,000.00o-iaossg -f-ssos6s - --

58086(qqqqiq lllglway REpLACE oF EeurpMNr _ 1i _3!pqo.gql $ 34,834.47 j q 26,454.00 | $sgoazo Tpy HrcHwAv nepLAcE oF EeurpMNT -- l $ tz.loo.oo- - --rJ

8,380.47 l$ 3gjggqlqo24225A 580870 IPY HTGHWAY REPLACE OF EQUTPMNT $ I $ 12,200.00' | $ 12,200.00 $

F EOUTPMNT l$ 15,OOO.OO

-T's d6 nna oolF EOUTPMNT l$ 15,000.00

-T's 46 noo oolt$ 9,120.00

0149558 r$ 33,000.00 l$ 32,234.00|l0149558 L 580870 $ 33,000.00 $ 32,234.00 i ,891.00o249ssg- l--560s40 - 1 -- -$ 53,020.50 $ rz,zso.oo l$ 4o,73oso

TOTAL GENERAL FUND 339,006.97

i i TOTAL SEWER FUNDSi

154.156.97

63TOTAL WATER AND SEWER FUNDS

35,448.65 31,623.95

20,563.0042,835.00

41,183.49

$ 4,420,057.00 75,214.06

$ 184,638.421$ 112,789.70

ze{U

WATERTOWN SCHOOL DEPARTMENTCAP ITAL PROJECTS FY2OO7.FY2OOgLast Jpdated 02120111

Total FYO9 FYOS F07

Hiqh SchoolADA Door Openers 26,600 18,000 8,600

Custodial Equipment for start uP 59,000 1 1,000 48,000

Exterior Doors 40.000 40,000

Gym bleachers, curtains, cage 160,000 160,000

Gvm Floor - complete resurface and paint 27,800 17,800 10,000

Gvm Liqhtino 30,125 30j25lnterior door Closers 86,000 86,000

Masonry work 5,000 5,000

Roof work 4,600 4,600

Security Gates 12,200 12,200

Middle SchoolADA Door Openers 5.000 5,000

ADA siqnaqe 5,600 5,600

Bathroom partitions 15,635 15,635

Custodial eouioment 8,900 8,900

Floor tiles 1st and 2nd fl Corridor 20,000 20,000

Masonry work repointing Bemis st Side 5,000 5.000

New Hot Water Svstem (emerqency) 40,000 40,000

Nurses A/C 4.000 3,1 00

Sidewalks 7.000 7,000

Roof Work 1,800 1,800

Windows Repairs 25,000 25,000

GunniffADA Door Openers 5,000 5,000

Bathroom oartitions 31,000 31,000

Chimmnev 8,300 8,300

K-1 entrv 15,000 15,000

K-1 FOB Readers 10,000 5,1 94

Librarv 5,300 5,300

Roof Work 1,900 1,900

Sidewalk 6,000 6,000

HosmerADA Door Openers 23,000 23,000

Auditorium lobbv 8,700 8,700

Caf6 tables 30,000 30,000

Ceilinq under stairs 5,000 5.000

Custodial equipment 6,000 6,000

Roof Work 2,786 2,786

Exterior Facia 16,000 16,000

1 o€ 3 2t24t2011

WATERTOWN SCHOOL DEPARTMENTCAP ITAL PROJECTS FY2OO7.FY2OOgLast Updated 02120111

Total FYO9 FYOS F07

Lowe ilADA Door Ooeners 5,300 5,300

Cafetorium Floor 28.000 28,000

Entranceisteps 185.000 185,000How Water svstem (emerqencv) 25,800 25,800Librarv Staoe 7,500 7,500Paintinq Exterior Trim and Facias 40.000 40,000Roof Repairs. PM Plan 5,000 5,000

Phillips2nd & 3rd Floor windows 40,000 40,000ADA Door Ooeners 5,000 5.000Conference Room 6,000 6,000Move shop from Browne '1 1.000 11,000

Securitv Svstem 30.000 26.326Roof Repairs 10.000 10,000

Upqrade Liohtino in Corridors and stairwavsVehicle 32,000 32,000

MISCBike Racks 4,945 4.945Snowblowers 6.627 6.627Phillios HVAC 5.584 5,584

TOTAL Soent 1,184,466 278,046 292,920 613,500Caoital Aoorooriation 1,313 700 313,000 300,000 700,700Balance cal'd 129,234 34,954 7,080 87.200

, -€3 2124t2011

OUTSTANDING PROJEqTS/WIP . CAPITALas of February 20,2W

FundsAvailable Status

Hioh SchoolSecurity Camera - Rear 8.000 rn Drocess

Middle SchoolSecuritv Cameras 7,000 rn Drocess

CunniffADA sionaoe uodate 5.000

HosmerPre SchoolControls 35,000 in process

New Flaq Pole 4,000

Aud Sound Svstem 20,000probably willcost more

PA & clock svstem 35,000

PhillipsSecurity System 7,111 in Drocess

TOTAL 121,111

Fund Balances availableFY08 Fund 5060 16.039FY09 Fund 5536 86.116Fv07 Fund 5520 23.177Hosmerconstr Fund 5032 29.429School Bldq Fund 5040 10.491

165,252

TotalAvailable 165,252Total Projects Open 121,111

Balance 44.141.

Feb 2011 Hosmer Hot Water 25,000

20 tl

3 .rf ? 2t24t2011

Watertown Public Schools FY2011

Capital I m p rovem ent S u m mer Sc heduleAs of 0U2A2U1

BudqetedPaid to

Date Encumbered

Estimate ofAdditional

Costs

Sum ofProjected

Gost Variance CommentUVatertown Hiqh School

1 Replace tiles near Tech Services, lnstall Carpet 10,000 6,961 6,961 3,040 Complete2 Classroom Furniture 30,000 29,926 29,926 74 Complete3 Auditorium screen and oroiection svstem 20.000 20.671 20,671 (671) Complete4 Fitness Center Lift 25.000 36.000 36.000 (11.000 Out to Bid5 Grease Trap 10,000 9,640 9,640 360 Complete6 Securitv 35,000 35,000 35.000 ln Process7 Robotics Room Move 1,400 1.400 Complete8 Robotics Room Electrical 4,300 4,300 CompleteI Robotics Room Carpentry 4,800 2,583 2,583 2,217 Complete

1C Tech services Move 3,200 3,200 Complete11 Tech Services Electrical 9.500 11,620 11.620 Q.120\ Complete12 Tech Services Caroentrv 15,000 23,800 23.800 (8,800) Complete

Total 168,200 105,200 71,000 176,200 (8.000)

Watertown Middle School1 Main office A/C & sprinkler svstem 21,000 2.168 14.000 1 6.1 68 4.833 Complete2 Window renovations 35,000 30.200 30,200 4.800 Complete3 Auditorium screen and proiection svstem 20,000 19,606 19,606 394 Complete4 Kitchen Fire Suppression Svstem 7,000 3,600 30,000 33.600 (26.600) To be Bid5 Securitv 20,000 2.911 17,089 20,000 ln orocess6 0lassroom Furniture 20,000 12.717 8,019 20,735 (735) Open

Iotal 123.000 67.601 1{.619 61,089 {40,309 (17,309)

LowellSchoolI Sound Proof Caf6 15,000 15.000 15.000 Complete2 Classroom Furniture 20,000 12.364 7.636 20,000 Open

fotal 35,000 27,364 7,636 35,000

1 0€2 2t24t2011

Watertown Public Schools FY2011Capital lmprovement Summer ScheduleAs of 0422/2011

BudgetedPaid to

Date Encumbered

Estimate ofAdditional

Gosts

Sum ofProjected

Gost Variance CommentCunniff School

1 Hand Rails on Front Walkwav 6,000 6.000 6,000 Open2 Classroom Furniture 10,000 2.820 7,1 80 10,000 0 Open3 Securitv 14,000 14.000 14.000 ln Process

Iotal 30,000 2,820 27,180 30,000 0

Hosmer School1 2nd Floor Water & Drain Line 12.000 1,226 1,226 10,774 Comolete2 Classroom Furniture 20,000 12.862 7.1 38 20.000 Ooen3 Sound Proof Caf6 & 2nd floor Teacher's room 18,000 15,830 15,830 2.170 Complete4 PreSchool renovations for Autism proqram 25,000 2,916 2,636 5,552 19,448 Open5 Security 9,000 9,000 9,000 Open

Total 84,000 32,834 2,636 16,138 51,608 32,392

Philios School1 Condensate Tank 25,000 17.480 17,480 7,520 Complete2 Seal and Re-line Parkinq lot 25,000 16,385 16,385 8,615 Complete3 First Floor HVAC materials 1,300 1.300 1,300 Open4 First Floor olumbino 7.200 3.872 3.872 3,328 Complete5 First Floor electrical 7,700 9,810 9,810 Q.110\ Complete6 First Floor Ceilinqs 1 0,1 00 3,280 3.280 6.820 Comolete7 First Floor Caroentry* 8.500 30,431 (20.000) 10,431 (1.931) Comolete*

Total 84,800 81,257 (18,7001 62,557 22,243

AL 525,000 I 317,076 I 14,2551 164,343 I 495.674 I 29

* Transfer of $20,000 from MFN not yet completed

2 0+z 2t24t2011

WATERTOWN PUBLIC SCHOOLSFY2O12 PROPOSED CAPITAL PLANFEBRUARY 24,2011

FY2012

SCHOOL DEPT TOTAL 570.7

Watertown Hioh SchoolFurniture 30.0

Auditorium Ceiling, Walls and FloorI iohlino 35.0HS TOTAL 65.0

Watertown Middle SchoolOld Bldg Bathrooms and basementlocker rooms. x x 150.0MS TOTAL 150.0

Lowell SchoolClassroom lnteriors 170.0Door Hardware 35.0LOWTOTAL 205.0

Cunniff SchoolSand and Repaint Gym and Caf6Floors 25.O

CUN TOTAL 25.O

Hosmer SchoolFurniture X 10.0Architect - Pre School for Autism x x 50.0Chain Link Fence Boylston St side X 7.2HOS TOTAL 67.2

Phillips

Concrete Over Supt Office x 85PHIL TOTAL 85

DistrictTruck# 412 350Scissor Lift & trailer 15.0DIST TOTAL 500

2t24t2011

Outstanding Capital ProjectsGompletion Estimate

High SchoolSecurity CameraNew Camera SystemsFitness Center Lift

Middle SchoolNew Camera SystemKitchen Fire SystemFurnitureReplace Kitchen Hood And Fire System( 7,000 Appropriated in FY 11 )

CunniffADA SignageHand RailsFurnitureSecurity Upgrades

HosmerPre School HVAC ControlsFlag PoleFurniturePre SchoolAutism ProgSecurity UpgradesBldg Water HeaterAud Sound SystemP/A Clock System

PhillipsHeating Valve 1st FloorSecurity Upgrade

Total Prior Year Appropriation

Total Prior Year Appropriation

Excess (Savings)/Cost

Funds Available

8,00035,00036,000

27,0007,0008,019

28,000

Est Comp Date

June, 20'11

Aug,2011July,2011

July, 2011Aug,2011June, 201 1

May,2011June, 201 1

5,0006,0007,180

14,000

35,0004,0007,138

19,4489,000

25,00020,00035,000

'1,300

7,011

344,096

358,1 92

(14,096)

Aug, 201 1

Aug, 20'11

June,2011Aug, 201 1

July,2011WH? Mar, 2011June,20112?

Aug,2011Mar,2011June,2011? Phone Sys?

Watertown School Department

School Vehicles

2t24t2011

Model Year and Description1995 Ford Explorer (Mail)1997 Ford F 350 (412)1997 Ford F 450 (Food Svc)1998 Chevy 3500 Van (512)2002Chevy 2500 HD (51)

2002 Chevy Tahoe (212)2006 Ford F350 (312)2009 Chevy Traverse

ln Svc Date6t14t200610t3t19977t1t19987t1t19987t1t20047t1t20021t1t2007

7t30t2009

Lic PlateM62573M55482M48601M56831M71353M69256M32579M79015

SnowPlowNoYesNoNoYesYesYesNo

UserB. FoleyC. TavernaG. BarryJ. EurglunesL. CottoS. LamagnaP. BarbatoJ. Francione