Excellence for All It’s the Watertown Way Watertown …...Excellence for All – It’s the Watertown Way Watertown Unified School District Board of Education Meeting March 20, 2017

Excellence for All – It’s the Watertown Way

Watertown Unified School District

Board of Education Meeting

March 20, 2017

Proceedings

The regular meeting of the Board of Education was called to order by Board President, Mark Putra, on

Monday, March 20, 2017, beginning at 6:00 p.m., in the Board Room, at the Educational Service

Center, 111 Dodge Street, Watertown, WI.

Board Members Present: Ron Buchanan, Paul VanDenLangenberg, Mark Putra, Karrie Uttech, Tony

Arnett, Mark Holland, Jennifer Bakke, and Fran Milburn

Board Members Absent: Steve Kauffeld

Music Selection: Pizazz performed the National Anthem and Ease on Down the Road under the

direction of Cathy Houchin and Michelle Beine.

Preview of Agenda: Cassandra Schug, Superintendent of Schools, previewed the meeting agenda and

noted there were no changes.

Public Input: None

Announcements and Recognition/Communications:

Cassandra Schug shared the following:

Proclamation for School Breakfast Week, March 6-10, 2017

Youth Apprenticeship Recognition: Cyndy Sandberg and Sharon Haas, Jefferson County School to

Career representatives, and WHS teachers, Mike Gross, Sarah Tarpey, Jesse Domer, Rhonda Nachtigall,

and Jackie LaDew, presented the following youth apprenticeship and co-op students (in attendance) with

a certificate of completion: Joseph Brebeck, Hunter Quinn, Adam Braunschweig, Dillon Duehring,

Chaz Magnuson, Caitylyn Shroeder, Tyler Gruenwald, Katie Brewster, Kimberly Alferez, Matthew

Behling, Alexandra Dearborn, Daniel Dowd, Cameron Eckert, Shari Fuss, Michael Paullin, Travis

Schmidt, Mark Wagner, and Melissa Staude.

Student Board Representatives: Cassandra Schug introduced this month’s student board

representative Alex Milbrath and Erin Haeger.

Alex Milbrath is a senior at WHS. He is the Spirit and Student Body Head in Student Council, the

treasurer in Spanish Honor Society and is involved in International Club, Key Club, and head of the

freshman experience planning committee. Alex plays varsity soccer and runs track. After high school

Alex plans on attending the University of Georgia where he plans on studying Sports Broadcasting.

Erin Haeger is a senior at WHS. She is the Freshman Transition Officer on Student Council and

involved in National Honor Society, Tri-M Music Honor Society Spanish Honor Society, music and

March 20, 2017

other clubs. After graduation Erin plans on attending a four-year university to study Pre-Med and

eventually go to Medical School.

Student Council events at WHS:

March 6th was designated as “Dude Be Nice” week at WHS. Students made appearances out

in the community thanking them for their support and around WHS thanking staff for all the

work they do on a daily basis. A surprise assembly was held to honor staff member Judy

Lehman to thank her for all that she does for students, families and the community.

Spring Reliever Week – similar to Homecoming week – is happening this week to get students

excited for Spring Break. Daily dress up days, lunchroom games and activities are happening

throughout the week with a special pep assembly on Friday with a hypnotist.

Saturday, April 15th has been chosen as the date for Breakfast for Wishes. Community

children are invited and the cost of the event includes breakfast and a picture taken with their

favorite super hero/princess. Proceeds will go to the Make a Wish foundation to support

children with cancer.

Gosling Nest: WHS teachers, Hillary Lobenstein and Jana Strobel, shared information on the Gosling

Nest at WHS. The Gosling Nest is a place for students in need to get free food, personal essentials, and

new and gently used clothing, shoes, and coats.

Strategic Discussion:

Project Search: WHS parents, Nikki Wagner and Marguerite Rupnow, WHS teacher, Nadine

Preinfalk, and Erin Meyer, Director of Secondary Teaching and Learning, presented information on

Project Search. Project Search is a one-year high school transition program which provides internships

and education leading to employment for students with disabilities.

e-Campus Update: Bob Logan, Director of Instructional Technology, gave an update on the e-Campus

program. Beginning with the 2017/18 school year WHS students will be able to take up to one class per

year in an online environment. Online courses offer flexibility and opportunities for students to learn

skills for success in an online environment, and opens up options for unique courses not offered in the

building.

Events in the Watertown Unified School District: Cassandra Schug, Superintendent of Schools,

shared positive happenings in the District:

Congratulations to the cast and crew of the RMS annual musical production, High School

Musical and to Diane Schultz and cast for the WHS annual drama production, Surprise!.

Kudos to WUSD teacher, Kristin Grender who was named a recipient of the Kohl Fellowship

award. Also congratulations to WHS senior, Jonathon Frank being named a Kohl Scholarship

recipient.

RMS student, Katie Johnson won this year’s Watertown Daily Times Annual Spelling Bee! Way

to go, Katie!

As part of Dude by Nice week, a surprise assembly was held to honor special education

paraprofessional, Judy Lehman, for going above and beyond for our students and the District. A

hallway at WHS has been named Lehman Way. Congratulations, Judy!

Dr. Schug also summarized the March 8th, Policy Review Committee meeting.

Board President Putra reported out on last month’s Board meeting evaluations.

March 20, 2017

Department Reports and Board Committee Reports:

Business Update: There was no report as Doug Linse, Director of Business Services, was not in

attendance. The next Fiscal Management Committee meeting will be held March 28, 2017, at 5:30

p.m., at the ESC.

Human Resources Update: Ivan Thompson, Director of Human Resources gave an update from the

Human Resources Committee meeting held on March 13, 2017. Agenda items included:

Consent Agenda – Staff Appointments, Resignations, Non-Renewals, and Terminations

Resolution – 2017-18 Support Staff Notices of Continuing Employment

Resolution – 2017 Summer School Hires

2016-17 Negotiations Update

2017-18 Job Share Requests

2017-18 Leave of Absence Request

Educational Services Update Dave Vitale, Assistant Superintendent, gave an update from the

Educational Services Committee meeting held on March 14, 2017. Agenda items included:

High School Laude Honor System Proposal – Class of 2021

Riverside Middle School 2017-18 Program of Studies Discussion

Teaching and Learning: Jenny Borst, Director of Elementary Teaching and Learning, shared

information on the following:

Work is continuing on teacher/student caseload work for the 2016/17 school year

Non Violent Intervention Crisis (NVIC) Training on April 6th

April is Autism Awareness Month

Wake-Up Call, part three of the Stairway to Heroin series, will be held April 19th, at WHS

from 6:30 – 8:30 p.m..

Consent Agenda It was moved by Ron Buchanan, seconded by Tony Arnett, that the following resolution be adopted.

SCHOOL BOARD RESOLUTION

#8630

BE IT RESOLVED, that the Watertown Unified School District Board of Education approve the

following consent agenda items:

Minutes:

Regular Board Meeting – February 27, 2017

Special Board Meeting – February 27, 2017

Special Board Meeting – February 28, 2017

Special Board Meeting – March 13, 2017

Committee Summaries:

Educational Services – March 14, 2017

Fiscal Management – None

Human Resources – March 13, 2017

Planning – None

Policy Review – March 8, 2017

Personnel/Staffing:

March 20, 2017

Staff Resignations/Retirements/Terminations:

Certified Staff:

Patricia Ludwig SWD Teacher

Riverside Middle School

(effective 6/9/17)

Morgan Sefzik Grade 3 Teacher

Schurz Elementary School

(effective 6/9/17)

Michelle Mankiewicz Summer School Teacher


(effective 2/27/17)

Non-Certified Staff:

Aubrie Muniz Special Education Paraprofessional

Webster Elementary School

(effective 3/7/17)

Jerry Vegter Custodian

Douglas Elementary School

(effective 6/2/17)

Staff Appointments:

Non-Certified Staff:

Saedra Fremont Special Education Paraprofessional


(effective 3/13/17)

Penny Heimsch Nutrition Services

High School

(effective 3/7/17)

Kaylen Logan Special Education Paraprofessional


(effective 3/13/17)

Extra-Curricular Appointments:

Jeff Meloy Coach - Girls Softball Freshmen

Trevor Jacobs Assistant Coach Track

Staff Leave of Absence:

Certified Staff:

Vicki Cichanofsky Kindergarten Teacher


(effective 8/28/17 – 6/8/18)

Pre-Approval of Bills

First Reading of the Following District Policies:

March 20, 2017

#4180 – Grievance Procedure (revisions)

#6250 – Innovative Schools, Innovation Zones, and Credit Flexibility (new)

#6321 – Extended Field Trips, Overnight Trips, or Foreign Study Trips (revisions)

#3515 – Pool Rental (review)

#4170 – Personnel Records (revisions)

#1333 – Use of School Facilities (revisions)

#1333.1 – Use of School Facilities Regulations (revisions)

Second Reading of the Following District Policies: #7310.1 – Performance Assurance Requirements and Waiver Procedures (new)

#7550 – Dedication of Project (revisions)

#7550.1 – Procedures for the Naming of Schools, Facilities, and Properties (new)

#7551 – Recording Names of Board Members, Administrators, Architects or Builders (review)

#7560 – Retirement of Facilities (review)

The resolution was adopted unanimously by roll call vote.

Summer School Hires It was moved by Tony Arnett, seconded by Jennifer Bakke, that the following resolution be adopted:


#8631

BE IT RESOLVED, that the following staff be employed in the Watertown Unified School

District for the 2017 Summer School Program:

CERTIFIED TEACHERS

Amber Hiller

SUPPORT STAFF

Nicholas Logan

Stephen Maule

Mary Rinka

NUTRITION SERVICES STAFF

Michelle Dunn

Janina Kroll

Jacqueline Pochowski

Tami Reynolds

Marilyn Shoup

Michelle Zvonar


Support Staff/Supervisors Notices of Continuing Employment It was moved by Tony Arnett, seconded by, Ron Buchanan, that the following resolution be adopted:


#8632 BE IT RESOLVED, that the following support staff be employed in the Watertown Unified School

District for the 2017-2018 school year:

ASSISTANT TO THE SUPERINTENDENT/BOARD SECRETARY/DEPUTY CLERK

Jody Thompson

ADMINISTRATIVE ASSISTANTS/PAYROLL COORDINATOR

Jaime Fischer Sarah Miller

Cheryl Hollatz Tricia Rickert

Lynn Linskens

SUPERVISORS

Greg Gutkowski Joan Jaeckel

David Hechimovich Robert Logan

ACCOUNTANT

Donald Vogel

COMPUTER TECHNICIANS

Richard Bowman Miranda Kluge

Frank Galioto Tyler Letlebo

MIGRANT RECRUITER

Miriam Stocks

RMS TRUANCY ABATEMENT

Steven Leistico

CLERICAL PERSONNEL

Vian Abdulrahman

Theresa Danner

Cory Dittmann

Wendy Engelbrecht

Jill Geske

Jaime Gwidt

Jennifer Harris

Jean Heiden

Diane Klemm

Kathryn Klinger

Terri Kohout

Sherrie Loeffler-Tietz

Dawn McBride

April Mutter

Donna Neeman

Kelley Piasecki

Katie Pirkel

Kim Putz

Joanne Schmidt

Jean Vesper

Michelle Yelk

Sharon Zastrow

Laura Zautner

CUSTODIAL AND MAINTENANCE PERSONNEL

Larry Birr

Kenneth Ceithamer

Douglas Draeger

Jack Ewert

Marcos Galindo

Richard Grady

Vincent Haseleu

Charles Krebs

Scott Linder

David Lischka

Patrick Miller

Paul Minning

Michael Opps

Todd Putz

Scott Robertson

Wynn Schultz

Dennis Schwenkner

Bonnie Sukow

William J. Surdick

William R. Surdick

David Ulm

Jerry Williams

Shelly York

Wayne Zastrow

Leroy Zimmerman

CUSTODIAN CLEANERS – PART-TIME

Tyler Boeder

Warren Halbrader

Peggy Hisel

Kyra Klauer

James Saxon

Edward Schmidt

Richard Schwane

Kristene Schwartz

Devon Steuerwald

Kim Thompson

Brian Weisensel

Peter Wolfram

WEEKEND CUSTODIANS AT WHS

Jacob Bootsma

Eric Kluge

Steven Wegner

NUTRITION SERVICES PRODUCTION MANAGERS

Nancy Kopplin

Michelle Zvonar

NUTRITION SERVICES PERSONNEL

Kathleen Baurichter

Karen Borth

Michelle Dunn

Ayme Duvernell

Kristine Eckert

Julie Field

Lynn Frederick

Cheryl Grulke

Peggy Hackney

Penny Heimsch

Robert Herold

Antonette Herschi

Lyn Jonas

Charmaine Kaiser

Gail Kind

Janina Kroll

Shari Krueger

Georgiana Kudronowicz

Mary Lavigne

David Leonsteiner

Karla Lippert

Raeann McBride

Diane McCormack

Gloria McDonald

Deborah Pennell

Janet Peterson

Tracey Peterson

Deborah Pfeifer

Jacqueline Pochowski

Tami Reynolds

Alondra Rodriguez

Susan Seeber

Marilyn Shoup

Sarah Thao

Elizabeth Unser

Diane Vander Galien

Doris Wright

LouAnn Wunnicke

Karen Zautner

SPECIAL EDUCATION PARAPROFESSIONALS

Reece Anderson

Chelsea Blasing-Harkness

Ashley Bradfish

Staci Bratz

Karen Braun

Ruth Buchholz

Kimberly Burke

Jody Busshardt

Annette Caine

Heather J De Smith

Sheila Dobratz

Debra Doubet

Christine Falkner

March 20, 2017

Saedra Fremont

Linda Haferman

Amber Hobbs

Susan Kemmerling

Stephanie Kernen

Diane Kylmanen

Judy Lehman

Susan Lindloff

Kaylen Logan

Robin Magnuson

Barbara Manders

David Mazzie

Terry Munzel

Alissa Nevarez

Darlene Nicodemus

Julie Odgers

Shannon Paulowske

Tracey Postma

Julie Quandt

Mary Rinka

Amy Robertson

Jaclyne Rocole

Lori Schultz

Laura Sherman

Heidi Smith

Waldeen Smith

Crystal Stalker

Peggy Streich

Jennifer Szalanski

Bobbi Jo L Trujillo-Zubke

Krista Uecker

Kristin Unertl

Joann Uttech

Lisa K Vanden Heuvel

Audrey Veierstahler

Kimberly K Vette Avila

Cynthia Weisbecker

Kerrie Wolf

Kristin Wolter

Sue Yang Hang

INSTRUCTIONAL PARAPROFESSIONALS

Jill Ash

Jayne Barta

Michelle Bergman

Tammy Burke

Kim Cahoon

Karla Cardenas-Mendez

Nancy Coons

Terry Coughlin

Jeanette Cutler

Kristin Deanda

Jennifer Devers

Lisa Dominguez

Danielle Fehring

Samuel Galaviz

Annarosa Gonzalez

Dana Habermann

Connie Held

Debra Iverson

Teresa Jensen

Dawn Johnson

Amy Liesch

Stephanie Mazzoni

Diane McCormack

Linda Neubert

Janice Oates-Duffy

Colleen O'Driscoll-Makovec

Sandra Olaguez

Abigail Ortega

Donna Parys

Pamela Peters

Sue Pochop

Susan Reierson

Amanda Ristow

Kristen Roberts

Mariela Rodriguez Aguilera

Susan Schnuckel

Lori Sellnow

Rhiannon Stivarius

Paula Stooksbury

Beverly Strobel

Joann VonRueden

Rebecca Wentzel

Chrysa Wescott


2016/17 Represented Nutrition Services Salary Schedule It was moved by Tony Arnett, seconded by Jennifer Bakke, that the following resolution be adopted:

March 20, 2017


#8633

WHEREAS, Representatives of the Watertown Unified School District Board of Education (the

Board) and the WEAC – Region 7 as the exclusive bargaining agent for employees in the Nutrition

Services Support Staff bargaining unit have been engaged in negotiations for a 2016/17 Collective

Bargaining Agreement between the parties; and

WHEREAS, the parties reached a voluntary 2016/17 Collective Bargaining Agreement between

the Board and the bargaining unit;

NOW THEREFORE, be it resolved by the Watertown Unified School District Board

Education, that:

Each cell on the represented nutrition services compensation schedule be

increased by .12% in a revised compensation schedule.


2016/17 Represented Clerical Salary Schedule It was moved by Tony Arnett, seconded by Karrie Uttech, that the following resolution be adopted:


#8634

WHEREAS, Representatives of the Watertown Unified School District Board of Education (the

Board) and the WEAC – Region 7 as the exclusive bargaining agent for employees in the Clerical

Support Staff bargaining unit have been engaged in negotiations for a 2016/17 Collective Bargaining

Agreement between the parties; and

WHEREAS, the parties reached a voluntary 2016/17 Collective Bargaining Agreement between

the Board and the bargaining unit;

NOW THEREFORE, be it resolved by the Watertown Unified School District Board of

Education, that:

Each cell on the represented clerical compensation schedule be increased

by .12% as set out in the revised compensation schedule.


2016/17 Non-Represented Maintenance/Custodian/Cleaner Salary Increase It was moved by Tony Arnett, seconded by Ron Buchanan, that the following resolution be adopted:


#8635

WHEREAS, the Watertown Unified School District Board of Education (the Board) desires to

provide an increase in base wages to Non-Represented Maintenance, Custodian, and Cleaner employees

for the period of July 1, 2016 through June 30, 2017;

March 20, 2017


Education, that:

The base wage for each Non-Represented Maintenance, Custodian, and Cleaner

employee be increased by .12%.


2016/17 Non-Represented Special Education Paraprofessionals (SEP’s) Salary Increase It was moved by Tony Arnett, seconded by Karrie Uttech, that the following resolution be adopted:


#8636


provide an increase in base wages to Non-Represented Special Education Paraprofessional (SEP’s)

employees for the period of July 1, 2016 through June 30, 2017;


Education, that:

Each cell on the non-represented special education paraprofessional

compensation schedule be increased by .12% as set out in the revised

compensation schedule.


2016/17 Non-Represented Instructional Paraprofessionals (IP’s) Salary Increase It was moved by Tony Arnett, seconded by Ron Buchanan, that the following resolution be adopted:


#8637


provide an increase in base wages to Non-Represented Instructional Paraprofessional (IP’s) employees

for the period of July 1, 2016 through June 30, 2017;


Education, that:

Each cell on the non-represented instructional paraprofessional (IP)

compensation scheduled be increased by .12% in a revised compensation

schedule.


2016/17 Non-Represented Clerical Salary Increase It was moved by Tony Arnett, seconded by Karrie Uttech, that the following resolution be adopted:


#8638

March 20, 2017


provide an increase in base wages to Non-Represented Clerical employees for the period of July 1, 2016

through June 30, 2017.


Education, that:

The base wage for each of the Non-Represented Clerical employees be

increased by .12%.


2016/17 Non-Represented Computer Technicians Salary Increase It was moved by Tony Arnett, seconded by Ron Buchanan, that the following resolution be adopted:


#8639


provide an increase in base wages to Non-Represented Computer Technicians for the period of July 1,

2016 through June 30, 2017.


Education, that:

The base wage for each Non-Represented Computer Technician be increased by

.12%.


2016/17 Non-Represented Nutritional Services Production Manager Salary Increase It was moved by Tony Arnett, seconded by Ron Buchanan, that the following resolution be adopted:


#8640


provide an increase in base wages to Non-Represented Nutrition Services production managers for the

period of July 1, 2016 through June 30, 2017.


Education, that:

The base wage for each Non-Represented Nutrition Services production

manager be increased by .12%.


2016/17 Non-Represented Supervisor Staff Salary Increase It was moved by Tony Arnett, seconded by Ron Buchanan, that the following resolution be adopted:

March 20, 2017


#8641


provide an increase in base wages to salaried Non-Represented Supervisory Staff for the period of July 1,

2016 through June 30, 2017.


Education, that:

The base wage for each of the following Non-Represented Supervisors be

increased by .12%:


2016/17 Accountant and Truancy Abatement Officer Salaries It was moved by Tony Arnett, seconded by Karrie Uttech, that the following resolution be adopted:


#8642


provide an increase in base wages to the accountant and truancy abatement officer for the period of July

1, 2016 through June 30, 2017;


Education, that:

The base wage for the accountant and truancy abatement officer be

increased by .12%.


2016/17 Administrator Salary Increase It was moved by Jennifer Bakke, seconded by Mark Holland, that the following resolution be adopted:


#8643


provide an increase in base wages to District Administrators for the period of July 1, 2016 through June

30, 2017;


Education, that:

A salary increase of .12% for district administrators who had in their contracts the

following language, “A salary to be determined for the 2016/17 school year”, per

the recommendation of the Human Resources Committee.


March 20, 2017

Public Input: None

Adjournment: There being no further business, it was moved by Fran Milburn, seconded by Tony

Arnett, and unanimously carried that the meeting be adjourned at 7:45 p.m.

Respectfully submitted,

Mark Putra

Board President (signed)

(Disclaimer: These minutes are uncorrected and any corrections made thereto will be noted in the meeting at which they are approved.)

March 20, 2017

First Reading of the Following District Policies:

#4180 – Grievance Procedure (revisions)

Personnel

General Personnel Policies

Grievance Procedure

The Watertown Unified School District recognizes the value of providing employees with a procedure for

resolving grievances. Employees shall use the following procedure for resolving disputes regarding

employee termination, employee discipline, or workplace safety issues.

No employee or District official shall, or attempt to, restrain, interfere with, coerce, discriminate against

and/or retaliate against any employee who files or processes a grievance in good faith. The same

protections apply to any person who otherwise participates in the presentation, processing or resolution of

a grievance (e.g., a witness), regardless of whether the allegations presented by the grievance are

ultimately sustained. Actions taken in bad faith, such as engaging in abuse of the process, providing false

information, or engaging in libel or slander in connection with a grievance, are not protected. Violations

of this paragraph may lead to disciplinary action, up to and including termination.

Definitions:

Grievance: The term "grievance" as used in this policy shall mean a dispute regarding the application of

the policies of the Watertown Unified School District regarding an employee's discipline or termination

of employment, or a dispute concerning workplace safety. No grievance shall be processed under this

policy unless it is in writing and contains all of the following:

1. The name and position of the grievant.

2. A clear and concise statement of the grievance.

3. The issue involved.

4. The relief sought.

5. The date the incident or alleged violation took place.

6. The steps taken to informally resolve the grievance, the individuals involved in the attempted

resolution, and the results of such discussion.

7. The specific section of the Policy Manual or workplace safety rule alleged to have been violated.

8. The signature of the grievant and the date.

Days:

The term "days" as used in the policy is defined as any day that the District's Business Office is open.

The time within which an act is to be done under this policy shall be computed by excluding the first day

and the last day.

Employee Termination:

The term "termination" as used in this policy means discharge from employment. It shall not include the

following:

1. Workforce reduction activities involving noncertified employees.

March 20, 2017

2. Voluntary termination including, without limitation, quitting or resignation.

3. Job abandonment.

4. End of employment due to disability or other inability to perform job duties.

5. Retirement.

6. Non-renewal under Wisconsin Statutes 118.22 and 118.24, if applicable.

7. Any other cessation of employment involving the completion of a temporary or seasonal

assignment, conclusion of a specific term contract, a daily assignment, substitute assignment,

conclusion of a limited-term position or the conclusion of a part-time or replacement employment

relationship.

Employee Discipline:

The term "employee discipline" as used in this policy shall include any employment action that results in

disciplinary action, which includes: verbal warnings where a written record of the warning is placed in

the employee's file, written warnings, suspensions, demotion, and termination of employment. It shall

not include the following:

1. Plans of correction or performance improvement.

2. Performance evaluations or reviews.

3. Documentation of employee acts and/or omissions in an employment file.

4. Administrative suspension with pay pending investigation of alleged misconduct or

nonperformance.

5. Non-disciplinary wage, benefit or salary adjustments.

6. Other non-material employment actions.

7. Counselings, meetings, or other pre-disciplinary action.

8. Demotion for reasons other than discipline, transfer or change in assignment.

Grievant:

The term "grievant" as used in the policy is an employee as defined by state statutes governing this

grievance procedure. At the grievant's cost and request he/she may be represented by a person of his/her

choice.

Workplace Safety:

The term "workplace safety" as used in this policy means any alleged violation of any standard

established under state law or rule or federal law or regulation relating to workplace safety.

Timelines:

Unless mutually agreed to in writing by the employee and the District in advance of the expiration of the

timeline, all timelines provided in this policy must be adhered to strictly. Failure of the employee to

comply with the timelines will be deemed a waiver of the processing of the grievance, and the grievance

will be denied. The employee may advance a grievance to the next step of the process if a response is not

provided within the designated timeframes. The Director of Human Resources may advance a grievance

to the next step at the request of either the employee or the employee's supervisor.

Procedures:

A. Informal Grievance Resolution: The employee shall first discuss any grievance related to

discipline or workplace safety with the employee's immediate supervisor prior to filing a formal

March 20, 2017

written grievance in order to informally resolve the issue. This discussion must occur within five

(5) days of when the employee knew or should have known of the events leading to the grievance.

Grievances related to termination may proceed straight to the formal grievance procedure.

B. Formal Grievance Submission: The employee must file a written grievance with the Director of

Human Resources within ten (10) days of the termination, discipline, or actual or reasonable

knowledge of the alleged workplace safety issue.

C. Administrative Response: The Director of Human Resources (or designee) will meet with the

grievant within ten (10) days of the receipt of the written grievance in an effort to resolve the issue(s)

raised by the grievance. Within ten (10) days after the meeting, the Administration shall respond to

the grievance in writing. The Administration shall also determine if the grievance is timely, if the

subject matter of the grievance is within the scope of this policy and otherwise properly processed as

required by this policy. If the Administration is aware of other similar pending grievances, the

grievances may be consolidated and processed as one grievance. The Administration's response to

the grievance must contain:

1. A statement of the date the meeting between the Administration and the grievant was held.

2. A decision as to whether the grievance is sustained or denied.

3. In the event the grievance is denied, a statement outlining the timeline to appeal the denial.

D. Impartial Hearing: The grievant may file an appeal to the Impartial Hearing Officer (IHO) by given

written notice to the Director of Human Resources within five (5) days of the issuance of the

Administrative Response. Depending on the issues involved, the IHO will determine whether a

hearing is necessary unless a hearing is required under the procedures established by the District in a

different applicable policy. The Administration will work with the IHO and grievant to schedule a

mutually agreeable hearing date should one be needed. If it is determined that no hearing is

necessary, the matter will be decided based on the submission of written documents.

The Administration shall select the IHO. The IHO shall not be an employee of the District. The IHO

may be an employee of another district, a retired school administrator, a lawyer, a professional

mediator/arbitrator, or other qualified individual. The cost of the IHO will be the responsibility of the

District.

Standard of Review: The IHO will adhere to specific guidelines set forth by the District regarding

hearing procedures. The Rules of Evidence will not be strictly followed, but no factual findings may

be based solely on hearsay evidence. The standard of review for the IHO is whether the decision of

the Administration was arbitrary or capricious. A decision will not have been arbitrary or capricious

if it was made in the best interest of the District. If the decision was not arbitrary or capricious then

the IHO is required to find on behalf of the Administration.

Impartial Hearing Officer Response: The IHO shall file a written response with thirty (30) days of

the hearing date or the date of submission of written documents.

The IHO's written recommendation to the grievance must contain:

1. A statement of the pertinent facts surrounding the nature of the grievance.

2. A decision as to whether the grievance is sustained or denied, with the rationale for the decision.

3. A statement outlining the timeline to appeal the decision to the School Board.

March 20, 2017

4. The IHO must sustain or deny the decision of the Administration. The IHO has no authority to

modify the Administration's decision and may not grant in whole or in part the specific request of

the grievant.

E. Review of the School Board: The non-prevailing party may file a written request of review of the

IHO's decision by the School Board within ten (10) days of the receipt of the IHO's response.

The school board shall not take testimony or evidence; it may only decide whether the IHO reached

an arbitrary or capricious decision. The School Board may, in each situation, decide whether it will

review the record and make a decision or whether it will assign the matter to the District’s legal

counsel for recommendation. The manner of review is the sole choice of the School Board. A

written decision will be made within (30) days of the filing of the appeal.

The School Board’s written decision regarding the grievance must contain:

1. A decision as to whether the grievance is sustained, denied, or modified.

The school Board shall decide the matter by a majority vote and the decision of the School Board is

final and binding and is not subject to further review.

The School Board may, in each situation, decide whether it will review the grievance under the

following procedures or assign the matter to the District’s legal counsel to make a

recommendation using the following procedures. The manner of review is the sole choice of the

School Board. The School Board shall decide the matter by a majority vote of the members

present and the decision of the School Board is final and binding and is not subject to further

review.

1. In the case of verbal warnings where a written record of the warning is placed in the

employee’s file or a written warning is issued: The School Board shall decide whether the

IHO reached an arbitrary or capricious decision based on the record developed at the

hearing before the IHO. The School Board’s written decision shall be issued within thirty

(30 days of the submission of the grievance.

2. In the case of suspension, demotion or termination of employment, or a grievance involving

workplace safety, the following procedures shall apply:

a. The School Board shall schedule a meeting with the grievant and the Administration, such

meeting to be scheduled within thirty (30) days of submission of the appeal.

b. This meeting will be held in closed session and shall be recorded.

c. Each party may make a brief oral presentation to the Board to summarize his/her position

as to why the IHO’s decision should be affirmed, reversed or modified. If a party argues

that the IHO’s decisions should be modified, the party must make a specific

recommendation to the Board as to how the IHO’s decision should be modified.

d. The Board may examine the records, evidence and testimony presented at the hearing

before the IHO but will not take additional testimony or evidence.

e. The Board will deliberate on the appeal in executive session. The Board’s deliberation

will not be recorded.

f. The Board may reverse or modify the IHO’s decision if the decision is:

1. In excess of the statutory authority or jurisdiction of the school district; or

March 20, 2017

2. based upon improper application or interpretation of Board policies or handbook

provisions; or

3. unsupported by the record in that a reasonable person would accept the evidence as

adequate to support the conclusion of the IHO; or

4. arbitrary or capricious; or

5. in contravention of public policy.

g. The School Board’s written decision shall be issued within twenty (20) days of the

meeting with the parties.

F. The School Board’s written decision regarding the grievance must contain: A decision as to

whether the grievance is sustained, denied, or modified.

G. General Requirements:

1. Grievance meetings/hearings held during the employee's off-duty hours will not be compensated.

2. Granting the requested or agreed upon remedy at any step in the process resolves the grievance.

Policy Approved: August 19, 1987

Policy Revised: February 23, 2009

August 25, 2014

October 24, 2016

March 20, 2017

#6250 – Innovative Schools, Innovation Zones, and Credit Flexibility (new)

Instruction

Curriculum

Innovative Schools, Innovation Zones, and Credit Flexibility

The Watertown Unified School District recognizes that the establishment of innovative schools and

programs (Innovation Zones) as well as proficiency-based credit earning options address emerging

pathways toward demonstrating knowledge and skills that are increasingly appropriate, effective,

and appealing to a variety of stakeholders, including community members and parents. The

establishment and implementation of Innovation Zones and credit-flexibility options will assist the

Board in accomplishing the goals outlined in the Strategic Plan, including the offering of diverse

opportunities that prepare all students for college, career and life. Supporting diverse options and

flexibility also creates opportunities for the Board to remain agile in response to fluctuating

resources while ensuring that high quality education continues to characterize the student

experience in WUSD.

Innovation includes, but is not limited to, approaches to curriculum, instruction, staffing,

school organization and calendar, learning, achievement, and social-emotional growth

metrics, family/community partnerships, strategic use of technology, and other strategies

not typically associated with conventional educational programming.

Innovation Zones are spaces, cultures, and methodologies that are created and maintained

for a specified period of time to afford staff a level of independence, authority, and incentive

to pursue educational innovation free from undue barriers or interference, while remaining

accountable to defined achievement results.

While Innovation Zones are independent and separate from the conventional program, they

shall be established and sustained in a positive climate of collaboration among all entities of

the WUSD. Innovation Zones shall meet state and federal educational requirements and be

fiscally responsible.

Credits for demonstrating proficiency refer to high school-level students exhibiting

competency in core and non-core academic areas in ways that show a level of knowledge and

skills comparable to what they would have expected to achieve from attending a traditional

class. Credit flexibility includes, but is not limited to, portfolios of work completed through

a summer college course, MOOCs, or related experience; achieving a sufficient score on a

comprehensive exam of a corresponding course; achieving a sufficient level of performance

on a pre-established rubric of a comprehensive, student designed and executed project, or

co-directed place-based vocational experience. No more than one-half of the credits

required for graduation may be earned via demonstrable proficiencies unless a waiver

request is granted by the Department of Public Instruction. WUSD will identify methods

for identifying and assessing competencies and will apply related procedures where

proficiency-based credit is already awarded.

March 20, 2017

Legal Reference: Wisconsin State Statute – 118.33

Wisconsin State Statute – 118.33(1)(es)

Wisconsin State Statute – 118.15(1)(a)

Wisconsin State Statute – 118.33(1)(b)

PI 18.05(1)(d)

PO 8.01(2)(f)

Wisconsin Administrative Codes 121.02(1)(f)

Policy Approved:

Policy Revised:

March 20, 2017

#6321 – Extended Field Trips, Overnight Trips, or Foreign Study Trips (revisions)

Instruction

Instructional Arrangements

Extended Field Trips, Overnight Trips, or Foreign Study Tours

The Board authorizes the Superintendent to review extended field trips or foreign study tours for

students. An extended field trip is any field trip involving an overnight stay. A foreign study tour is

travel to any country outside of the United States.

Before any extended field trip or foreign study tour is approved, the Superintendent or designee shall

review the instructional purposes of the trip or tour, transportation and/or lodging arrangements, financial

responsibilities and district legal responsibilities and liabilities.

The group or trip coordinator of a Foreign Study Tour prior to leaving, must check with the State

Department to ensure the travel destination is a safe place to visit.

The Superintendent or designee may approve extended field trips or overnight trips that do not leave the

country.

The Board of Education will approve in advance all foreign study tours/trips submitted by

Superintendent.

The Board of Education may approve extended field trips or foreign study tours within the constraints of

Board policy and the following guidelines:

1. All requests for extended field trips or foreign study tours shall be made to the Superintendent

through the building principal who will review it with their staff.

2. Any individual or group requesting an extended field trip or foreign study tour shall submit a detailed

plan to the building principal or designee. The plan shall include the following information:

A. The instructional purposes of each trip or tour.

B. An explanation of all financial arrangements, including any financial aid information that may be

available to students.

C. The cost of the trip per participant and what is NOT included in the price.

D. The length of time for travel including departure and return times, dates, distances, and modes of

travel and daily itinerary.

1. Every attempt should be made to schedule trips during vacation periods. If travel

arrangements necessitate that school days are missed, the Superintendent may approve faculty

and student absences provided that, in his/her judgment, the school time missed is within

acceptable limits.

2. All transportation must be by bonded carrier. Assurances shall be required.

E. A count of the number of free transports, if they are furnished and to whom they will be granted.

March 20, 2017

F. A list of the names and numbers of chaperones who will accompany the students. The trip

organizer and traveling supervisor(s) are to be employees of the district.

G. Evidences of insurance coverage.

3. The Superintendent shall use discretion when considering details for a specific trip. However, it is

expected that:

A. There will be no cost incurred by the District for such trips beyond that of hiring qualified

substitute teachers.

B. The number of students per chaperone on the extended field trip or foreign study tour shall not,

without approval, exceed 15 to 1.

C. All chaperones must be age 21 or older and must agree to follow all District policies/procedures

as well as guidelines assigned. Background checks must be completed on all chaperones

attending if they are not employed by WUSD. The Superintendent will have final approval of all

chaperones and may choose to eliminate a chaperone from attendance at his/her reasonable

discretion.

4. If the Superintendent approves an extended field trip or foreign study tour, he/she shall review the trip

plans with the Board.

5. A list of participants should be provided to the building principal 30 days before departure, along with

any changes which may have occurred in the information above. All other changes must be reported

as they are received.

6. Parents/guardians must submit signed permission form to the building principal's office in order for a

student to participate in an extended field trip or foreign study tour.

7. A parent letter detailing liability, costs, permission for medical treatment, etc. must be presented to

the building principal before distribution to parents/guardians. A sign-up sheet for the activity must be

returned to the District with the parent's signature and date of receipt, and will be kept on file for the

particular trip.

8. All students participating in extended field trips or foreign study tours will be expected to abide by

trip conduct rules and regulations as outlined by the trip supervisors, and the rules of the school as

outlined in the student handbook. Students who violate rules will be subject to disciplinary action.

9. The District shall not permit use of facilities, time or staff in advertising or promotion of unauthorized

trips or tours.

10. The building principal or designee will set deadline date(s) for all expenses to be paid. Nothing is to

be charged to anyone's personal credit cards. All money needed for entire payment of trip for students

and chaperones is to be deposited in the business office by the deadline date or trip will be canceled.

Money should be budgeted for contingencies.

11. Trips will be canceled if 2/3 of the funds haven't been collected two weeks prior to deadline date.

Evidence must be provided that sufficient funds will be collected to cover the balance of the trip.

March 20, 2017

12. Trip coordinator is responsible to provide information on appropriate conduct and expectations

relating to the host country.


Policy Revised: April 27, 2006

January 31, 2008

August 25, 2014

March 20, 2017

#3515 – Pool Rental (review)

Business and Non-Instructional Operations

Building and Grounds Management

Pool Rental

The Board of Education is not authorized to rent the Riverside Middle School pool during non-school

hours, per signed contractual agreement with the City of Watertown.

Policy Approved: November 19, 1986

Policy Revised: September 26, 1996

March 20, 2017

#4170 – Personnel Records (revisions)

Personnel

General Personnel Policies

Personnel Records

A personnel file shall be maintained for each District employee. To the extent required by applicable

law, employee medical records, including genetic information regarding an employee, shall be

maintained separately from an employee’s personnel file. Medical records provided to the District

with the consent of the employee are considered personnel records and the disclosure of those

records is not subject to the Health Insurance Portability and Accountability Act (HIPPAA) but

are confidential personnel records.

An employee shall have the right, upon request and consistent with the timelines and content limitations

specified in state law, to review the contents of his/her personnel file, while in the presence of the

administrator or his/her designee. The employee shall be entitled to have a witness accompany him/her

during such review. This examination must be accomplished in the presence of the person officially

charged by the Superintendent with custody of those files. The removal of this file from the safekeeping

place will be done by the official personnel file custodian. The employee’s personnel file or any part of it

may not be removed from the visual presence of the official custodian. An employee shall have the right,

upon request, to receive copies of documents contained in the personnel file upon payment of the actual

cost for making such a copy. An employee shall not have the right to review the contents of or receive

copies of the following items:

Records relating to the investigation of possible criminal offenses committed by that employee.

Letters of reference for that employee.

Any portion of a test document, except that the employee may see a cumulative total test score

for either a section of the test document or for the entire test document.

Materials used by the employer for staff management planning, including judgments or

recommendations concerning future salary increases and other wage treatments, management

bonus plans, promotions, and job assignments or other comments or ratings used for the

employer’s planning purposes.

Information of a personal nature about a person other than the employee if disclosure of the

information would constitute a clearly unwarranted invasion of the other person’s privacy.

Records relevant to any other pending claim between the employer and the employee which may

be discovered in a judicial proceeding.

Personnel records shall be released to third parties only in accordance with relevant law.

This policy does not prohibit supervisors from maintaining files which contain notes, memos, and

information that assist supervisors in evaluating and supervising employees.

Legal Reference: Wisconsin Statute – 19.31 – 19.37

Wisconsin Statute – 103.13

March 20, 2017



Federal Law – Americans with Disabilities Act

Federal Law – Health Insurance Portability and Accountability Act

(HIPPA)

Federal Law – Genetic Information Nondiscrimination Act of 2008


Policy Revised: November 20, 2008

August 25, 2014

March 20, 2017

#1333 – Use of School Facilities (revisions)

Community Relations

Public Activities Involving Staff, Students and/or School Facilities

Use of School Facilities

The Board encourages the use of school facilities by local groups and organizations which have as their

objective the development of personal character and civic welfare. The instructional program shall,

however, at all times have priority in the use of school facilities.

School building facilities shall be available to the following:

1. Civic, community and church groups on the basis of established guidelines.

2. Recognized youth organizations for the purpose of social or recreational activities if such activities

are under the auspices or sponsorship of a local community, civic or church organization.

3. City Park and Recreation Department, for the use of athletic and physical education facilities, without

cost, provided dates and times do not require overtime to be paid by the school district. School

grounds, playgrounds and outdoor recreational facilities, excluding football stadium shall be

available to the community through the City Park and Recreation Department.

4. Non-resident and non-civic groups upon specific approval of the Board.

In the event that a school building is officially closed for reason of severe weather, mechanical difficulty

or by order of the fire, police or health department, the use of the building will not be permitted. until

approved by the school administration.

A use of school facilities fee schedule shall be approved by the Board, and the administration shall

establish use of school facilities regulations. Established regulations, insurance requirements, and

charges must be adhered to by all groups and/or individuals using school facilities.

Legal Reference: Sections 120.13 (17), (19) and (21)

120.75 Wisconsin Statutes

Policy Approved: June 19, 1985

Policy Revised:

March 20, 2017

#1333.1 – Use of School Facilities Regulations (revisions)

Community Relations

Public Activities Involving Staff, Students and/or School Facilities

Use of School Facilities Regulations

General Guidelines

A. Educational, civic or community groups may use school facilities in accordance with the policies of

the Board and the Conditions set forth herein, providing the use of such facility does not conflict with

the regularly scheduled or extra-curricular activities of the school.

B. Requests for use of school facilities for a WUSD school-related function must be made through the

building principal. Requests for use of school facilities for non-school functions must be approved by

the building principal and Supervisor of Buildings and Grounds. All requests for use of facilities

should be made at least one week prior to the date of the first use of such facilities. Notice of any

change of date or cancellation of building use should be given to the building principal at least three

five days in advance.

C. Sponsoring groups shall be responsible for any damage to or destruction of property due to use or

abuse of facilities. Failure to comply with responsibility and fees for damages will result in

discontinued use of facility until further notice.

D. The school administration upon approval from the Central Office, may issue a key fob/key card

for building use to responsible groups. The group shall be held responsible for damages and security

of the building during and after use.

E. A school staff supervisor shall be present at all events requiring the use of special lighting and or

sound equipment. or the kitchen facilities.

F. School officials will not be responsible for any equipment, props, property or materials left at the

school prior to, during or following the use of building facilities.

G. The school administration may shall request a liability policy of certificate of insurance prior to the

use of the facilities facility user to insure that should damages occur, the school district property and

liability is covered.

H. The use of tobacco products, alcohol, controlled substances and prescription drugs used (other than

the manner prescribed) shall be prohibited in school buildings, on school grounds, and at all school

events.

I. School equipment and property shall not be loaned or rented for use outside of the school unless

approved by the principal or district administrator.

J. School facilities are not to be used for public dances, except as provided.

March 20, 2017

See Policy #3222 – Fees for Building Use Rules and Regulations for fee structure for building use.

Cross Reference: Policy 3222 (Fees for Building Use - Rules and Regulations)

Legal Reference: Sections 120.13(17) (19) and (21) Wisconsin Statutes 120.75

Policy Approved: June 19, 1985

Policy Revised: May 9, 1996

August 26, 1999

September 22, 2005

April 30, 2009

April 25, 2011

March 20, 2017

Second Reading of the Following District Policies:

#7310.1 – Performance Assurance Requirements and Waiver Procedures (new)

New Construction

Financing

Performance Assurance Requirements and Waiver Procedures

The performance and payment assurance requirements and waiver standards set forth below apply to

contracts with the Watertown Unified School District for the performance of labor or furnishing of

materials for public improvement or public work (construction and remodeling) projects. They shall be

administered in accordance with state law. The Director of Business Services, in consultation with the

Superintendent, has the authority to waive payment and performance bonds in applicable situations. The

Board of Education will be notified in a timely manner when this occurs.

In the event of any conflict between the requirements and standards set forth below and state law, state

law provisions shall control.

A. Performance and Payment Assurance Requirements

The following dollar limitations on contract thresholds became effective February 1, 2011. Adjustments

to these dollar limitations are promulgated from time to time by the Wisconsin Department of Workforce

Development (WDW). When such adjustments are made by the WDW, the District shall strive to

comply with the adjusted dollar limitations on contract thresholds.

1. For a contract price of $16,000 or less, the prime contractor shall not be required to provide any

performance or payment assurances unless the District specifies otherwise.

2. For a contract price in excess of $16,000, but not exceeding $74,000, the contract with the prime

contractor shall:

a. Allow the District to make direct payments to subcontractors or to pay the prime contractor

with checks that are payable to the prime contractor and to one or more subcontractors,

subject to the exceptions for contracts with other municipalities set forth in state law (i.e. for

construction, extension, repair, replacement or removal of a bikeway or parking lot); and

b. Require that the prime contractor provide to the District payment and performance assurances,

such as payment and performance bonds, an irrevocable letter or credit, a bond, or an escrow

account, unless such assurances are waived by the District in accordance with the standards

outlined below.

3. For a contract price exceeding $74,000, but not exceeding $148,000, the contract with the prime

contractor shall:

a. Allow the District to make direct payments to subcontractors or pay the prime contractor with

checks that are payable to the prime contractor and to one or more subcontractors, subject to

the exceptions for contracts with other municipalities set forth in state law; and

b. Require that the prime contractor provide to the District payment and performance bonds,

except as otherwise provided. The District may allow the prime contractor to provide

different form of payment assurance, such as an irrevocable letter of credit, a bond, or an

March 20, 2017

escrow account, in accordance with the standards outlined below for accepting alternative

forms of assurance. In such instances, the alternative form of payment and performance

assurance(s) must be for an amount at least equal to the contract price.

4. For a contract price exceeding $148,000, the contract with the prime contractor shall require

payment and performance bonds that satisfy state law requirements, as amended form time to

time.

B. Standards for Waiving Payment of Performance Bonds and Accepting Alternative Forms of

Assurance

In circumstances identified above, the District may waive the requirement for payment and performance

assurances and/or may accept alternative forms of assurances when such action is deemed to be in the

interest of the District. In making such determinations, some or all of the following factors will be

considered, in addition to any other relevant factors as determined by the Board in its discretion:

1. Whether the prime contractor has a bonding capacity of at least three times the amount of the

proposed contracts;

2. Whether the prime contractor has at least five years’ experience as a prime contractor in the

construction industry;

3. Whether any meritorious claims for nonpayment for labor performed or materials furnished have

been asserted or liens filed against the prime contractor within the prior three years with respect to

any contract;

4. Whether any meritorious claims have been asserted against any performance bond or payment

bond furnished by the prime contractor in the last three years with respect to any contract;

5. Whether the prime contractor is a party to any litigation or administrative proceeding, or so far as

is known to the prime contractor, has been threatened with any litigation or administrative

proceeding, which would, if adversely determined, cause any material adverse change in its

assets, financial condition, or the conduct of its business;

6. Whether the prime contractor is a party to or is bound by an agreement, instrument, or

undertaking, or subject to any other restriction which would materially adversely affect or may in

the future so affect the assets, financial condition, or business operations of the prime contractor;

7. Whether the prime contractor is presently and has been authorized to do business in the State of

Wisconsin for at least the prior three years, and if the prime contractor is a corporation of similar

entity, whether the prime contractor is in good standing under the laws of the State of Wisconsin

and has complied with all certifications, filings, and other requirements necessary to continue

doing construction work with the District and in Wisconsin; and

8. Whether the prime contractor is financially able to meet the terms of the contract, as verified by

the current financial statement of the contractor submitted to the District, and has evidence of

available credit limits from a lender acceptable to the District.

The District may require the prime contractor to provide contract warranties, written representations,

current financial statements, evidence of the prime contractor’s available credit from a lender and/or other

relevant information in connection with any or all of the considerations set forth above.

As noted in the Board policy, the District shall retain its full discretion and authority to determine

whether or not to waive performance or payment assurances or to accept alternative forms of assurances.

Nothing contained in Board policy or these procedures shall obligate the District to grant any waiver, to

accept any alternative form of assurance, or take any action whatsoever.

March 20, 2017

Policy Approved: March 20, 2017

Policy Revised:

March 20, 2017

#7550 – Dedication of Project (revisions)

New Construction

Occupying

Dedication of Project

The School Board holds the authority for naming or renaming schools, facilities, and properties in the

Watertown Unified School District. Naming of a school district facility or property shall be by a majority

vote of the entire Board.

The Board believes naming facilities and properties is a matter of great importance, and deserves

thoughtful attention. Written procedures shall be established and followed in naming facilities of the

District.

Naming rights may be awarded by the Board for substantial gifts and/or service to the District. Should

such naming rights be awarded, they would be subject to Board approval. To be considered for naming

rights, gifts shall first meet or exceed all of the criteria for approval and acceptance by the Board. In

addition, the awarding of naming rights may acknowledge substantial gifts to the District that endow

programs, positions, or other recurring costs; may be appropriate with regard to type of structure or area

to be named or other compelling reasons to be determined by the Board; and may commemorate

extraordinary distinguished service to the District over an extended period of time.

Policy Approved: September 23, 1987

Policy Revised: May 20, 2017

March 20, 2017

#7550.1 – Procedures for the Naming of Schools, Facilities, and Properties (new)

New Construction

Occupying

Procedures for the Naming of Schools, Facilities, and Properties

Criteria for naming District Schools or Facilities or Properties are:

A facility may be named after a geographic location and/or section of the District it serves.

The name should be clearly identifiable with the facility.

The name should not conflict with similar names of other facilities within the District or

surrounding school districts.

If a facility is named for a person, the individual shall be one who has demonstrated exemplary

moral character, who has made an outstanding contribution to education, humanity or community

and has displayed outstanding leadership, or who has been identified as a person of historical

significance. If the individual is living, written permission must be secured prior to approval.

Naming Procedures:

In the event that a District facility or property or portion of such is to be named, the Board may

appoint and ad hoc selection committee. The committee may consist of one Board member, one

administrator, one citizen from the District, one student from the District and one teacher from the

District. If more representation is desired, the Board may appoint additional members of this ad

hoc committee, keeping the balance of the committee as is appropriate to the task.

The selection committee may involve the staff, students and community in the process and may

employ any reasonable means to do so. Names proposed to the committee should be collected in

written form with the name of the person submitting the proposal and his/her association to the

District identified on the form.

The selectin committee will review all of the names suggested. Consideration will be given to all

persons who have made significant contributions to the District, its facilities and programs. One

name will be selected and sent forward to the Principal of the building for review.

The Principal reviews the recommendation. She/he approves the recommendation or lists his/her

concerns about the recommendation. This review is sent to the Superintendent.

The Superintendent reviews the committee’s recommendation and the recommendation of the

Principal. The Superintendent then sends a recommendation to the Board for approval.

The Board reviews the recommendation of the Superintendent and may approve or reject the

recommendation. The Board makes final approval on the name of any District facility by a

majority vote.

Renaming Request:

In the event that a person or group feels a facility should be renamed, a request should be put into writing

stating the reasons for the request and the name(s) of the persons) or group making the request. All

criteria, as listed in this policy shall be followed. This request shall be submitted to the Board who may

approve the request or set up an ad hoc selectin committee as identified above.

Policy Approved: March 20, 2017

March 20, 2017

Policy Revised:

March 20, 2017

#7551 – Recording Names of Board Members, Administrators, Architects or Builders (review)

New Construction

Occupying

Recording Names of Board Members, Administrators, Architects or Builders

All major building projects will be identified by a suitable plaque or plaques identifying the project year

completed, names of the board members, superintendent, the architectural firm and the prime contractor.


Policy Revised: March 20, 2017

March 20, 2017

#7560 – Retirement of Facilities (review)

New Construction

Occupying

Retirement of Facilities

As population matures or shifts within the school District, certain school buildings and campuses may no

longer be needed and should be recycled for the benefit of the public which originally acquired the

property. In determining which facility is to be retired for school purposes, the Board will be guided by

this combination of factors:

Educational flexibility: Which school building is least adaptable for housing a modern and flexible

educational program?

Neighborhood: Which school building is most isolated in terms of proximity to the residences of

students?

Cost: Which school building represents the highest cost in terms of upkeep and maintenance?

The Board will seek both professional advice and the advice of the community in making its final

determination as to the retirement of any school facility.

Disposal Considerations: Recognizing that retired school property may have value for recreational or

other community purposes, the Board will grant first opportunity to acquire such property to the City

Parks and Recreations Department; the second opportunity to other municipal bodies; and the third

opportunity to private entrepreneurs whose use of the property would return it to the district's tax rolls.


Policy Revised: March 20, 2017

Documents

Excellence for All It’s the Watertown Way Watertown …...Excellence for All – It’s the Watertown Way Watertown Unified School District Board of Education Meeting March 20, 2017