LEAN PROJECT MANAGEMENT

LEAN PROJECT MGMT PRINCIPLE

“DELIVER MORE VALUE WITH LESS WASTE IN A PROJECT”

DEFINITIONS OF LEAN• Lean System : Emphasizes the prevention of waste &

deliver with more value .

• Wastes : Extra timeLabor Materials that do not add value to the

project.

LEAN ENTERPRISE• Foster a company culture where

employees constantly improve their skill levels & production processes.

• Product & Services are driven : • At right amount• To right location• At the right time• In the right condition.

LEAN THINKING“Creation of continuous stream

which delivers customer value with the least waste of resources

within the short possible time”

COMPARING …LEAN GOALS

• Improve quality• Eliminate waste• Reduce lead time• Reduce total cost• Deals with -

behavior, changes to be made, improvements.

PROJECT GOALS

• Complete on time• Complete within the

budget• Meet performance

requirements• Deals with – tools,

techniques & methods used.

LEAN PROJECT MGMT PRINCIPLES

• Eliminate waste• Empowerment , respect & integrity• Decide later & deliver fast• Amplify learning• See the whole• Risk management

1.Eliminate waste• Shift mindset to do required

thinking• Types of wastes ? over production defects inventory movement waiting time.

Eliminate waste…

Value stream thinking

2.Empowerment , respect & integrity

Where should to start ? needs of customers financial performance customer satisfaction Form responsibility matrix Roles : Project leader Task manager Resource

Continuous improvement• Empower – give power to authorize ,

enable or delegate.• Make planner that identifies the

work.• Increase commitment from the

process owner.• Look for quick wins.• Promote positive impact of changes.

Continuous improvement

3.Decide later & deliver fast

• Pipeline management – avoid increase in work in process according to no of projects.

• Use resources on high priority projects to finish them sooner.

• There must be a steady flow in project start and completion dates.

4.Amplify learning• Educate the team – plan for

training in WBS.• Prepare members for future

phases.• Promote the impact of professional

development.• Encourage quality ideas that are

generated.• Have short meetings.

5.See the whole• Watch project cycle constantly.• Free team from unnecessary tasks.• Have strong project chartering.• Deliver the project to people &

stakeholders by meeting / exceeding their expectations.

STEPS TO IMPLEMENT

1.Identify value

“carefully break down projects to determine what

elements are extraneous and can be eliminated”

2. Map the Value Stream

look at teams and carefully - map out the entire project- to see what teams are essential to the project -at which time to improve handovers and prevent bottlenecks.

3. Create Flow • Break down projects into small

manageable tasks .• Measure everything and watch to

see how teams or individuals perform best in certain situations to know how to assign tasks that play to their strengths.

4. Establish Pull

• Don’t commit to one course of action always.

• Decide when project sponsors have agreed to a finite list of desired outcomes

• (i.e) Decide late, deliver fast.

5. Seek Perfection

• Empower teams with decision making responsibilities and accountability.

• Promote the idea of continual improvement.

• Communicate clearly what the team has learned from a failed project.

LEAN PROJECT MGMT• Holistic approach• PM will be able to “cut the craps”

that * slows project down * stressful environment * unproductive works• PM will be able to positively impact

their business & lives of everyone they work with.