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Workshop presentation for the Montana Nonprofit Association 2014 annual conference.
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GrantGrant Writing 101:Writing 101:GrantGrant Writing 101:Writing 101:It’s more than just writingIt’s more than just writingj gj gOctober 3, 2014October 3, 2014
Laura Rhodes, CGWLaura Rhodes, [email protected]@thirdsectorconsulting.com406.551.6200406.551.6200
Total = $335.17 billion
Individuals$240.60
(72%)
F d ti
Corporations$17.88 (5%)
Foundations$48.96(15%)Bequests
$27.73(8%)
S Gi i USASource: Giving USA
7 77 8
6 67 7 8 10 12 15
4 4 6 5 6 5 5 5
7 89 9 8
8
83 83 80 80 77 76
Corporations
Foundations
Bequests80 80 77 76 75 72Bequests
Individuals
S Gi i USA1974-1978 1979-1983 1984-1988 1989-1993 1994-1998 1999-2003 2004-2008 2009-2013
Source: Giving USA
How does my nonprofit get How does my nonprofit get hi i fhi i fthis piece of this piece of
the pie?the pie?Individuals Corporations
the pie?the pie?
BequestsBequests
Image credit: Steve McAllister/Getty Imageshttp://business.time.com/
“Grant writing” is “Grant writing” is moremore than just writing.than just writing.
SUCCESSFUL GRANTS
NG
WRI
TIN
W
First Leg: ResearchFirst Leg: Research
g gW
ritin
gW
ritin
71% of foundations d t h b itdo not have a website.
S Gi i USASource: Giving USA
402 private foundations in Montana
506 foundations that fund Montana programs
246 foundations that accept applications
$57 illi d d t$57 million+ awarded to MT programs in 2011
Source: www.foundationcenter.org/findfunders/statistics
5% 291,707
Does the funder accept applications?
Are you a 501(c)3?
What other funding do you already receive?g y y
What geographic area you serve?
What is the funder’s field of interest?
What type of support you are seeking? What type of support you are seeking?
How much funding you are seeking?
10 reasons10 reasons you might you might not apply for a grantnot apply for a grant
Readiness Competition
not apply for a grant not apply for a grant
Eligibility Timeframe
Mission Fit Proposal Requirements
Funding Type Matching Requirements
Funding Adequacy Reporting Requirements
Second Leg: WritingSecond Leg: Writing
NG
WRI
TIN
W
Letter of Inquiry
Letter Proposal Letter Proposal
Grant Proposal
Cover Letter / Executive Summary
Problem Statement Problem Statement
Program / Project Description
Organizational Information
Budget
C l i Conclusion
Attachments
The worse, the better
Use and cite a variety of sourcesMedianMedian
Household Income
Children in Poverty
United States $52,762 13%
Montana $45,324 19%
Roosevelt County $37,807 38%
US Census County Health Rankings
Cover Letter / Executive Summary
Problem Statement Problem Statement
Program / Project Description
Organizational Information
Budget
C l i Conclusion
Attachments
GOALS are broad and visionary
OBJECTIVESare ‘SMART’
TASKS ( ACTIVITIES)
are SMART
TASKS (or ACTIVITIES)are the actions takenare the actions taken
to achieve the objectives
OBJECTIVESh t tare what you want
OUTCOMESOU CO Sare what you’ll get
GOAL:To promote a healthy, active lifestyle p y, yto schoolchildren.
OBJECTIVE: During the 2014-2015 school year, X childrenDuring the 2014 2015 school year, X children will participate in active play/games for Y minutes every day.
OUTCOME: h h h h h d b d fBoth the height-weight and body fat
percentages will improve for Z% of the children.
Cover Letter / Executive Summary
Problem Statement Problem Statement
Program / Project Description
Organizational Information
Budget
Conclusion Conclusion
Attachments
Cover Letter / Executive Summary
Problem Statement Problem Statement
Program / Project Description
Organizational Information
Budget
Conclusion Conclusion
Attachments
Income and Expense
Personnel and Non-Personnel Expenses
Indirect and Direct Expenses
Organizational Budget and Project Budget
Line Item Budget and Budget Narrative
Year 1 Year 2SALARIES 72,000 72,000
CONTRACT WAGES 37,026 37,026
MILEAGE 6,120 6,120
EQUIPMENT 1,587 0
SUPPLIES 1,200 1,200SUPPLIES , 00-----------
, 00----------
TOTAL 107,933 106,346
Year 1 Year 2CONTRACT WAGES(includes nurses’ hourly wage, plus 21% taxes/fringe)
Custer Co. ($25/hr, 12 hrs/wk, 36 wks/yr, +21%)Includes outreach to Miles City, Kinsey & Kircher
13,068 13,068
Dawson Co. ($25/hr, 10 hrs/wk, 36 wks/yr, +21%)Includes outreach to Glendive and Richey
10,890 10,890
Richland Co. ($25/hr, 12 hrs/wk, 36 wks/yr, +21%) 13,068 13,068Includes outreach to Sidney, Fairview & Lambert
37,026 37,026
EQUIPMENTEQUIPMENT3 iPads, 16GB with wi-fi and 3G @ $529 each
For school nurses, acting as field enrollment specialists1587 0
Salaries = $72,000
Greta Robertson, Ph.D. will be the Principal Investigator responsible for overseeing and monitoring the project She willresponsible for overseeing and monitoring the project. She will approve the final workplan for execution of the project. She will be responsible for forwarding program and financial reports and the required evaluations to the foundation. As PI, her percentagethe required evaluations to the foundation. As PI, her percentage participation is 15% of $80,000, or $12,000.
In addition, 2 FTE Navigators will be hired at the salary of g$30,000 each. The navigators will be responsible for working directly with individuals to determine their eligibility for subsidies, assisting with Marketplace log-in and completing the application f llfor enrollment.
Mileage = $6,120
Navigators will be required to travel to rural areas across three counties. (500 miles/mo x 12 mo x 2 FTE x $0.51/mile = $6,120)
Cover Letter / Executive Summary
Problem Statement Problem Statement
Program / Project Description
Organizational Information
Budget
Conclusion Conclusion
Attachments
Cover Letter / Executive Summary
Problem Statement Problem Statement
Program / Project Description
Organizational Information
Budget
Conclusion Conclusion
Attachments
501(c)3 letter Audited or Reviewed Financial Statement/990 Audited or Reviewed Financial Statement/990 Annual Organizational Budget Board Member Listing Board Member Listing Resumes or Job Descriptions of Key Personnel Annual Reportp Organizational Brochure Newsletters or Newspaper Clippings Letters of Support Letters of Commitment
Advance Ruling Period Begins:June 17, 2002,
Advance Ruling Period Ends:June 30, 2007,
Cover Letter / Executive Summary
Problem Statement Problem Statement
Program / Project Description
Organizational Information
Budget
Conclusion Conclusion
Attachments
EXECUTIVE SUMMARY Describe your funding requirements
Describe your organization and its expertise
State the problem State the problem
State your solutiony
Short conclusion
Third Leg: ReviewThird Leg: Review
GW
RITI
NW
ritin
gW
Proofread carefully to see yif you any words out.
- Author Unknown
Typographical errors
Grammar mistakes
Punctuation problems
Mathematical formulas
Formatting adherence
20202020Q i k & E !WAYS TOWAYS TO
Quick & Easy!WAYS TOWAYS TO
IMPROVE YOURIMPROVE YOUR
GRANT WRITINGGRANT WRITING
The project will start in January 2015.The project will start in January 2015.
Not this
We anticipate that the project will begin in January 2015
Not this…
January 2015.
A d hi
Without your support, we will be unable l h h j i J 2015
And never this…
to launch the project in January 2015.
VERB ADJECTIVE NOUNadopt best-in-class action plansanalyze client-focused best practicesy pbenchmark data-driven core valuescommunicate family-friendly dialoguescommunicate family friendly dialoguesdocument high-impact deliverablesembrace mutual exit strategiesembrace mutual exit strategiesidentify pioneering frameworkshighlight synergistic governancehighlight synergistic governance
From Philanthropy Jargon Generator http://mysite.verizon.net/grantspeak/
Technical languageg g
Acronyms Acronyms
Euphemisms Euphemisms
Clichés Clichés
Short paragraphs
Short sentences
Short words
In a number of cases Often
In light of the fact of
h f
Because
ll In the majority of instances
In close proximity to
Usually
Near
In the event that
On a fe occasions
If
Sometimes On a few occasions
On the other hand
Sometimes
Otherwise
Last, but not least Finally
The road to hell is paved with adverbs.
- Steven King
As to the adjective, when in doubt, leave it out.when in doubt, leave it out.
-Mark Twain
Photo credit: http://www.primaryconcepts.com/
your and you’re its and it’s there, their, they’re Grammar Girl can affect and effect then and than
f d l
help you with these words and and much more!
fewer and less that and who who and whom who and whom principal and principle historic and historical historic and historical
http://www.quickanddirtytips.com/grammar-girl
International licensure involves making application to the foreign country to become an adoption partner with that country in placing children with adoptive families. The application process will vary from one country to another, but will typically req ire the s bmission of information abo t the organi ationrequire the submission of information about the organization and its functions as well as its experience with adoption work. The country may require that a person from the central adoption authority of the country travel to the United States to visit the organization. It will, undoubtedly, also require someone from g y qthe organization travelling to the foreign country to present the application.
Image credit: Tribune Media Services via AP
Now that we are nearing completion of the X
g p
building, we need to fill it with the kinds X
g,
of programs we have long been without X
p g g
and which will help further solidify our Xp y
community as a top destination in the state.
X
Photo credit: FlickRiver.com
Don’t wait until the last minute to submit!
Organize your writing sections and attachments EXACTLY as specified by the funder.
Paperclips only, unless otherwise instructed.
Make sure you are sending your proposal to the correct address AND the correct person.
It’s okay to contact the foundation to confirm receipt…or when somethingp g
“significant” happens.
Technical review
Program Officer may qualify your proposal
Proposal review
Recommendation for full funding Recommendation for full funding, partial funding or no funding
It’s okay to contact the foundation if you haven’theard anything…and you think you should have.
Don’t take it personally.
Send a thank you anyway.
It’s okay to contact the program officer andask for feedback.
Stay in touch – without making an ask.
Call the program officer immediately to thank themthank them.
Send a written thank you promptly.y p p y
Complete and return all required documents.
Share the news with your supporters and local constituents.
Do what you said you would in the proposal.
Feeling overwhelmed?Feeling overwhelmed?Laura can helpLaura can helpLaura can help.Laura can help.
What people say about Laura’s What people say about Laura’s Training ServicesTraining Services
“Funny, fast-paced “Excellent training!
Training ServicesTraining Services
and highly relevant.Very clear and consistent.”
gExactly what I was hoping for. ”
“Laura’s workshop was veryLaura s workshop was very insightful and spoke to me on my level, which I really valued ”
“Laura’s basic grant writing class was well thought out and presented. ”
“Course material was reinforced by thought-provoking
really valued. out and presented.
y g p gwriting exercises. I was impressed with Laura's depth of understanding, critical thinking and ability to convey technical information.”
What people say about Laura’s What people say about Laura’s Research ServicesResearch Services
“ As a small nonprofit, it would
Research ServicesResearch Services
“ It is so time consuming to research grants, and having Laura put together a full
have taken us months to put a grant prospect report together Laura got
report on each prospect was extremely valuable to our organization. ”
report together. Laura got this to us within two weeks with more information than we asked for or expected. ”
“ Laura's work to help us identify foundations that may fund our work filled an important gap for usmay fund our work filled an important gap for us.She is professional, and her work is thorough and well researched. I have already recommended her to several other nonprofits, which speaks to my high opinion of her work and of her. ”speaks to my high opinion of her work and of her.
What people say about Laura’s What people say about Laura’s Review ServicesReview Services
“ We recently received a grant award for $18 000 Thanks again
Review ServicesReview Services
We recently received a grant award for $18,000. Thanks again for your help in reviewing our proposal and making suggestions.You are part of the reason for our success! ”
“ We appreciate Laura's expert advice and suggestions
“ Laura's done great work for our organization and I'd hire advice and suggestions
on grant proposals that we havesubmitted. ”
gher for additional work in a second. ”
“ Her attention to detail is second to none! ”
L Rh d CGWLaura Rhodes, [email protected] thirdsectorconsulting comwww.thirdsectorconsulting.com
www.facebook.com/thirdsectorwww twitter com/third sectorwww.twitter.com/third_sectorwww.linkedin.com/in/thirdsectorconsulting
www.slideshare.net/thirdsectorwww.slideshare.net/thirdsector