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SUCCESSFUL GRANT WRITING. Sandra H. Harpole Director, Center for Science, Mathematics and Technology Professor Emeritus of Physics & Astronomy Director, Corporate & Foundation Giving, MSU Foundation Sandy Williamson Director, Research Fiscal Affairs September 19, 2011. - PowerPoint PPT Presentation
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SUCCESSFUL GRANT WRITING
Sandra H. HarpoleDirector, Center for Science, Mathematics and Technology
Professor Emeritus of Physics & Astronomy
Director, Corporate & Foundation Giving, MSU Foundation
Sandy WilliamsonDirector, Research Fiscal Affairs
September 19, 2011
IDEA FIRST OR OPPORTUNITY FIRST?
OpportunityFind funding opportunityDevelop project in response to opportunity
OR
IdeaHaving an idea for a projectFind funding source to match idea
“There is no grantsmanship that will turn a bad idea into a good one, but there are many ways to disguise a good one.” -William Raub, former deputy director, NIH
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FINDING FUNDING OPPORTUNITIES
Agency web sites Electronic resources Contact with agencies and foundations Networking with colleagues Developing relationships with other
institutions
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FOUNDATION SOURCES The Foundation Center
http://www.fdncenter.org
Education Foundation for Americahttp://www.efaw.org/apply.htm
The Council on Foundations2000 member foundationshttp://www.cof.org/index.cfm?containerid=95
SPIN - Univ. of CA-Irvine http://spin2000.infoed.org/new_spin/spin.asp
Guide Star – Provides Non-profit Information http://www2.guidestar.org/
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FINDING FOUNDATION FUNDING
Identify companies in state and region that have foundations
Identify foundations funding research presented at state, regional, and national meetings
Search journals for research in your area funded by foundation
Contact Sandra Harpole for assistance
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RESEARCHING A FOUNDATION
What is the mission of the foundation?
What has the foundation funded previously?
What are they interested in funding now?
Are there geographic limitations?
What is their normal level of funding?
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RESEARCHING A FOUNDATION
Are proposals solicited?
What is the submission process?
How are funding decisions made?
Who are the key contacts?
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RESEARCHING A FOUNDATION
Contact the MSU Foundation◦ Has the foundation funded anything at MSU?
◦ Is the foundation being solicited?
◦ What is the appropriate funding level?
◦ Does the MSU Foundation have a relationship with someone at the foundation?
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NEXT STEPS…
Develop white paper.◦ Brief description of proposed research◦ Rationale◦ Qualifications of proposal and research team◦ Budget
• Contact Sandra Harpole to determine foundation contact: [email protected]
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FEDERAL SOURCES
Granting Agencies Grants.gov - http://grants.govElectronic alertsAnnouncements in last seven daysGrant writing resources
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CALL FOR PROPOSALSDifferent for different agencies and foundations
Request for Proposals (RFP)… Environmental Protection Agency
http://www.epa.gov/compliance/resources/publications/assistance/centers/healthcare-rfip.pdf
Request for Applications (RFA)… National Institutes of Health
http://grants.nih.gov/grants/guide/rfa-files/RFA-RM-09-010.html
Program Solicitation (PS)… National Science Foundation/NIH
http://www.nsf.gov/pubs/2011/nsf11555/nsf11555.htm
Broad Agency Announcement (BAA)… Office of Naval Research
http://www.onr.navy.mil/~/media/Files/Funding-Announcements/BAA/2011/11-001.ashx
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CALL FOR PROPOSALS Read and re-read solicitation CAREFULLY! Highlight important components
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RFP/RFA/BAA INFORMATION Purpose of program Priorities of program Eligibility requirements Funding mechanism
Grant Contract Cooperative Agreement
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RFP/RFA/BAA INFORMATION Cognizant Program Officer Total funds available Projected number of awards Cost sharing requirements Evaluation criteria for review process Review process mechanism
Peer reviewAgency review
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RFP/RFA/BAA INFORMATION Preproposal/letter of intent
Required or suggestedDeadline
Deadline for proposal submission (local time?) Submission process Deadline for review completion Sponsor’s award history
Who has received funding for what types of activitiesFunding range
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CONTACT WITH AGENCY/FOUNDATION
“The number one factor that leads to funding of proposals is contact with the program officer.”
Dr. Kathie Olsen, Former Deputy Director
The National Science Foundation
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ORED Funding: http://www.research.msstate.edu/funds/
Contact for Foundation Funding Information: Dr. Sandra Harpole
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CONTACT WITH AGENCY
Contact appropriate program officerSet time for telephone appointment orSchedule a visitSend copy of concept paper prior to
appointment (no more than two pages)
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CONTACT WITH AGENCY
Listen carefully and take notes during the appointment.
Take only as much time as necessary (A program officer’s time is valuable.)
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PROJECT TEAM
Select project team carefully!Determine expertise neededConsider personalitiesAgree to roles early on
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SPONSORED PROGRAMS Contact Sponsored Programs administrators at the beginning
of the proposal process.RFP and submission deadlineSpecial rules and regulations, allowable costs Internal approval sheet (IAS)
IAS should document departmental/unit distribution of F & A (Facilities & Administrative cost or indirect) and cost sharing commitments
IAS Training Video http://training.spa.msstate.edu/view_video.php?id=173
Budget for preliminary reviewSubcontracts
Final submission of proposal
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REGULATORY COMPLIANCE Contact regulatory compliance to determine procedure
for involving human subjects or animals in research.
Approval is required with submission in most cases118 Designation
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EXPORT CONTROL
Contact Neil Lewis in the Research Security Office for information Example: An issue when traveling to foreign country and taking
a laptop Can be an issue with doing collaborative research with other
countries Can be an issue when using foreign nationals including graduate
students on projects
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THE PROPOSAL Determine content of proposal from RFP Typical proposal content
Abstract/Project SummaryProject descriptionQualifications of personnelCurrent and pending supportBudgetBudget explanationReferences
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THE PROPOSAL
Budget Develop from project narrative. Do not include costs that do not
directly benefit the completion of the statement of work. Request funds allowed under various categories and in amounts
required by the scope of work Usually requires a budget for each year and a cumulative
budget
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EXAMPLE OF PROPOSAL BUDGET
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Effective Dates: August 16, 2011 to August 15, 2013
Salaries and Wages
Title Annual Salary % of Effort Year 1 Year 2 TotalJones, Bobbie Professor $120,000 10% $12,000 $12,600 $24,600Adams, Carla GRA $30,000 50% $15,000 $15,000 $30,000
Total salaries and wages: $27,000 $27,600 $54,600
Fringe BenefitsFaculty 33.18% $3,982 $4,181 $8,163
Students 0.76% $114 $114 $228
Total fringe benefits: $4,096 $4,295 $8,391
Tuition $484 $5,808 $6,098 $11,906
per GRA per month
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EXAMPLE OF PROPOSAL BUDGET –
CONT’D
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Year 1 Year 2 TotalTravel $2,360 $2,360 $4,720
Contractual (long distance phone calls, $1,000 $1,000 $2,000
research software, consultants, etc.)
Commodities (chemicals, parts, etc.) $2,000 $1,000 $3,000
Subcontracts: University of Hawaii $30,000 $30,000 $60,000Aloha University $25,000 $0 $25,000
Total subcontracts: $55,000 $30,000 $85,000
Equipment $12,000 $0 $12,000Two research widgets at $6000 each
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EXAMPLE OF PROPOSAL BUDGET – CONT’D
Year 1 Year 2 TotalTotal Direct Costs $109,264 $72,353 $181,617
F&A at 44.5% (on-campus research rate) on MTDC $38,473 $16,133 $54,606
Total Project Cost $147,737 $88,486 $236,223
- 9 month vs. 12 month- Raises- Fringe rates- “Student” workers during periods of non-enrollment- Tuition increases- Travel – include details. http://www.travel.msstate.edu/- Equipment – items costing $5K or more- F&A rates- MTDC- http://spa.msstate.edu/- Cost sharing budget
BEFORE SUBMITTING Get advice
Ask someone who has served on a review panel to assess the proposal
Have someone unfamiliar with the project to review the proposal
Proof carefully
Read and re-read
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SUBMITTING THE PROPOSAL
Only Sponsored Programs Administration has the authority to submit the proposal on behalf of the university.
Communicate with SPA program administrator to determine deadline for submission to SPA.
Method of submission Paper copies
Date - postmark or arrival Number of copies Include correct delivery address (not post office box)
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SUBMITTING THE PROPOSAL Method of submission
Electronic submission Register with agency well in advance of deadline Sponsored Programs must have access to submit
Giving SPA access well in advance of deadline allows administrator to check budget, review allowable costs, review subcontracts, review checklist for missing items
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SUBMITTING THE PROPOSAL Method of submission
Electronic submission When proposal is completed, request that Sponsored
Programs submit the proposal Call administrator and follow with e-mail request for
written confirmation from PI that proposal is ready to be submitted
WHAT IF YOU ARE FUNDED? Read the award letter carefully
Pay attention to requirements for continuation funding or renewal
Pay close attention to the terms and conditions related to re-budgeting and changes in effort
Conduct the project as closely to the stated proposal as possible.
Consult program officer about changes. Produce - your reputation for future
funding depends on it.
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WHAT IF YOU ARE NOT FUNDED?
Do not be discouraged if not funded on the first submission
Study reviewers’ comments carefully Consult with program officer Resubmit after discussions with program officer
about reviewers’ comments
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