Written communication

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This is a Presentation to improve your Written Communication.

Text of Written communication

  • 1.
    • Proper words in proper places makethe true definition of a style. -Jonathan Swift

2. WRITTEN COMMUNICATION 3. Writing

  • Plan what you want to say in your letter or report.
  • Always start with a positive phrase.
  • Check spelling and punctuation, then send.
  • Use simple language- avoid ambiguous words.

4. Writing Contd.

  • Edit the letter bycutting ruthlessly.
  • Be kind to others eyes (font size, clarity).
  • Be creative (use tables, graphs).
  • Use the language you are better at.

5. Writing Contd..

  • Avoid using you while making any criticism.
  • Avoid using slang language.
  • Never express your anger and frustration.
  • Proof read.

6. Clarity in Writing

  • Rs. 1000000000
  • Rs. 10,00,00,000 /-
  • Rs. 10 crore.

7. Trite/Cliche Expressions

  • One that has been so overused that it has become stale and dull.
  • Ex:raining cats and dogsandbright as the sun.
  • Avoid such expressions, they only distract from the power of the written script.

8. Find the trite expression in each sentence .

  • Sadder but wiser, Ellen repaid the borrowed money.
  • The whole situation was rotten to the core.
  • Roger spotted the mistake as quick as a wink.
  • Her little brother was as destructive as a bull in a china shop.

9. ERROR-FREELANGUAGE

  • To write an error-free language, learners should be strongly founded in Tenses, Articles, Active/Passive voice, etc.

10. Examples

  • 1. While I was on holiday my camerawasdisappeared (disappeared) from my hotel.
  • 2. A. How did you fall?
  • B. I pushed. (was pushed)
  • 3. A woman taken (was taken) to hospital after her car had collided with a lorry near Mysore yesterday. She went home after the treatment. A police inspector said afterwards: The woman was lucky. She could be killed.(She could have been killed).

11. CONVERSATIONALENGLISH

  • Apologising :
  • Im sorry. That was my fault.
  • Im terribly sorry for the delay.
  • Please pardon me for my mistake
  • I really feel bad about what I have done/spoken.
  • Please forgive me .I won't speak like that hereafter.

12. Response ToApology:

  • Don't worry, John.I didnt take it seriously.
  • Thats all right. Don't do it again.
  • Forget it, Raja.

13. Expressing a warning:

  • Watch out
  • Be careful
  • Beware
  • I warn you

14. ERRORIDENTIFICATION

  • We are discussing about the movie we watched yesterday.
  • Yours sincerly.
  • Yesterday we were watching the telivision forsometime.
  • He explained me the problem.
  • A: Where is your father?
  • B: He has gone for shopping.

15.

  • My brother and myself went to Mysore yesterday.
  • Why dont you refer the book I gave you yesterday?
  • The dog has lost its tail.
  • A: How often do you go to your native place?
  • B:I use to go twice a year.

16. Bloopers in Written Communication

  • Spotted in a toilet of an office:TOILET OUT OF ORDER. PLEASE USE FLOOR BELOW
  • In an office:WOULD THE PERSON WHO TOOK THE STEP LADDER YESTERDAY PLEASE BRING IT BACK OR FURTHER STEPS WILL BE TAKEN

17. Bloopers Contd

  • Seen at a notice board:FOR ANYONE WHO HAS CHILDREN AND DOESN'T KNOW IT, THERE IS A DAY CARE CENTRE ON THE FIRST FLOOR On a repair shop door:WE CAN REPAIR ANYTHING.(PLEASE KNOCK HARD ON THE DOOR - THE BELL DOESN'T WORK) .
  • THE POLICE WERE ATTACKED BY A LARGE GROUP OF ANGRY MOPS.
  • I PROBABLY SHOULD HAVE GONE TO THE DOCTOR ONE EAR AGO.
  • IF I STUDY HARD, I WILL GRADUATE IN 2004 YEARS