Volunteers are Volunteers are Lifesavers!Lifesavers!

How to Plan a Successful Volunteer Appreciation Event

(on a Shoestring Budget!)

The Planning Process The Planning Process

• Determine type and size of event

• Determine date of event• Book appropriate size venue

The Planning ProcessThe Planning Process

• Solicit door prize donations• Record detailed contact

information for who made the donations

The Planning ProcessThe Planning Process

• Pick a theme or slogan•“Volunteers are Lifesavers!”

The Planning ProcessThe Planning Process

• Brain storm possibilities• Keep notes of all ideas• What is the goal of the event?

The Planning ProcessThe Planning Process

• Nautical applications• Colour scheme• General room décor

The Planning ProcessThe Planning Process

The Planning ProcessThe Planning Process

The Planning ProcessThe Planning Process

• What to have for entertainment?

• Humour usually appreciated

• Nice to have guests leave smiling!

I found some good jobs in St. AlbertVolunteering time every night and dayAnd I always kept one minute for sleepingWhile doin’ all the jobs that came my way

Big wheel keep on turningVolunteers keep on burningAnd we’re rolling, rollingRolling down the Sturgeon

Cleaned a lot of plates at functionsPumped lots of balloons down at Children’s FestAnd I always saw the good side of the cityWhen I volunteered with St. Albert’s best

Big wheel keep on turningVolunteers keep on burningAnd we’re rolling, rollingRolling down the Sturgeon

If you come down to St. AlbertI bet you gonna find some people who liveYou don’t have to worry when you need some helpin’People in St. Albert are happy to give

Big wheel keep on turningVolunteers keep on burningAnd we’re rolling, rollingRolling down the Sturgeon

The Event

• Staff and our centre’s volunteers assisted guests in finding their tables

• Lunch was served as buffet set up in foyer of hall

• Door Prizes drawn near end of meal

The EventThe Event

The Financials

Item AmountLocation (St. Albert Alliance Church) *includes equipment and technician

$250.00

Entertainment (Matt Alden) $300.00

Catering (Dandy’s Catering) *includes buffet, linens, set up and clean up, gratuity, and GST

$2,303.49

Centerpieces, fabric for centres, vases, favours, napkins

$200.00

Total Expenses $3,053.49

Expenses:

The Financials

Item AmountVolunteer Alberta Enhancement funding $1,125.0

0

Ticket revenue (205 people attending) @$12.00

$2,460.00

*33 complementary tickets issued ($247.50)

Total Revenues $3,337.50

Revenues - Expenses $284.01

Revenues:

Conclusions

Questions?

Thank you

Any Questions?