Time Management www.theevansgroupllc.com

Chip Evan, PH.D.

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Time Management

Chip Evans, Ph.D. www.theevansgroupllc.com

How To Manage Your Time & Life

Time Definitions

Time – The occurrence of the events one after another

Managing Time – Maximizing the use of your potential

Time Management – The act of controlling the occurrence of events one after another.

Use of Email

Three Email Types:

Informational

CC, BCC, “Facts” transferring

Someone is communicating with you…YOU have

something TO DO

Email Time Zappers

Reading

Deciding

Filing

Responding

….just thinking about what to do

Prioritize Emails Like a Task

•  Chunk Emails into categories (A, B, C) and respond accordingly

Research reveals you spend at least 7 minutes with each task to get something done.

Control Interruptions to a “Single Task”

Don’t spend time on administration.

Time is precious, disk space is not.

Best Utilization of Your Time

Increase your awareness!

Review your DRE (Daily Record of Events

Define what your priorities currently are and what they should be

How Do I Do that? By Chunking™

Time Management

Chip Evans, Ph.D. www.theevansgroupllc.com

What Is Chunking™?

A method of blocking periods of time (chunks)

You must learn to prioritize (A priority is a valued goal) -- to rank them, and then determine your

actions to reach your goals

You must work from values for goals

Make a Not-To-Do List Daily

Work from only one pad of paper or Day-Timer™, or computer program

Prioritize your “To Do” list and accomplish jobs by ranking their level of importance (A, B, C)

A JOBS – Must be done immediately, have real value (personal or business), and MUST be

prioritized or “chunked”

B JOBS – Done only after A JOBS

C JOBS – Of merit but can be put off

Business is not an “Outlook Life”…waiting for reminders of meetings and writing reports.

We Put Off The Urgent

Until it Becomes Vital

Then Involve Others

Invading Their Time

The Rules of Time Discussion

Don’t confuse efforts with results.

The more organized you are, the more you get accomplished in the least amount of time.

The more time you spend pre-planning from a set of objectives, (business or personal) the more

chance you have of success.

Circumstances in your life ARE NOT SPECIAL.

Utilizing a DRE and a locked time each day to define values/goals/priorities takes less than 15

minutes.

You are in control of your time and life….you are what you decide. ©