Flow Charts for College Admission Process and

Trouble spot identification

Birla Institute of Management TechnologyGreater Noida

Submitted By: Stutidutta Mishra

Subhabrata ChatterjeeAggyapal Singh

Faculty Mentor:Prof. K. R. Chari

START

Advertisement & Receiving of applications

Updating of CAT results

Filtering/Sorting/Selection for GD/PI/Write-Up

GD/PI panel formation & Declaration

Conduction of GD/PI

Compilation & Evaluation of results

Invitation & fee collection from selected students

Allocation & Re-allocation on basis of withdrawal by students

Document Verification

STOP

Macro Flow Chart for College Admission process

Advertisement

Start

Newspaper / Magazines

College Website / Educational Forums

Guiding Platforms (TIME, IMS, Bulls eye)

Procurement of Online Form

Filling of Online application form by student

Receipt of Payments

Through Debit/Credit cards or Online Banking

By purchasing Scratch card / Voucher

From College Admissions office

Coaching Institutes

Completed Application forms received

Declaration of CAT results and its Updation on online form by students

Filtering of Updated application forms

Career academic score >= 50%

Sorting of Eligible application forms by CAT Score

Declaration of Selected students (10:1 – Ten applicants for one seat)

GD/PI Panel Formation

Availability of Panellists

Place and no. of students

Availability of Centres for GD/PI

Internal(College Faculty)

External(Corporate Professionals / Alumni)

Declaration of GD/PI Centres, Dates and Slots

Conduction and Evaluation

Write-UpPIGD

Results Compilation

Selection Process

GD/PI/Write-Up CATWork-

ExperienceAcademics (10th/12th/

Graduation) Region

Additional 2% preference to female candidates during Merit Calculation

Declaration of Final Selection List (Which includes extra no. of students)

Notification to candidates for Fee-Submission

Allocation of Seats on fee submission (First come first serve basis)

Student applies for fees withdrawal and leaves the seat vacant

Re-Shuffling and Re-Allocation of seats

Final Seat Allocation

Document Verification

Stop

Refund of Fees as per AICTE norms

Stop1

2

3

Yes

No

Trouble Spots

Micro Flow Chart – College Admission Process

1. No scope of verifying the original academic mark sheets at the time of filling up of application form creates problems at the time of admission as students scoring less than 50% might come through the entire admission process. As a result, that seat goes vacant and in the process, it might loose out a more deserving candidate.

2. Basis of selecting students on the ratio of 10:1 is subjected to a change year after year because of economic scenario, changing market dynamics, value of Management education, threat from competing B-schools, placement figures of previous batches, emergence of similar courses(MS, M.Tech, etc.)

3. First Come First Serve basis takes into account the students who deposit the admission fees first. This might result in eliminating the more deserving candidates due to late fees submission in comparison to those who deposit the fees earlier.

The following points define the trouble spots, as identified in Micro Flow Chart: