Presentation skills final

Presentation Presentation SkillsSkills

AgendaAgendaIntroductionIntroductionPreparing for the presentationPreparing for the presentationMaking the presentationMaking the presentationDeliveryDeliveryClosing your presentationClosing your presentationFinal tipsFinal tips

IntroductionIntroduction

What is the objective of this What is the objective of this course?course?

IntroductionIntroduction

What is a presentation?What is a presentation?


Preparing for thepresentation

Preparing material Preparing yourself

Preparing the materialPreparing the material

Define your objectiveDefine your objective



Prepare the structure of the talk Prepare the structure of the talk carefully and logically.carefully and logically.

How to choose dataHow to choose data??Include something just because it is Include something just because it is

interesting.interesting.

Use stories and examples under the Use stories and examples under the condition or relevancy.condition or relevancy.

Quoting someone well known can give you Quoting someone well known can give you credibility.credibility.



Prepare the structure of the talk Prepare the structure of the talk carefully and logically.carefully and logically.

Concentrate on the objective of the Concentrate on the objective of the talk and the main points you want to talk and the main points you want to make.make.

HOW?

You have to ask yourself You have to ask yourself four questionsfour questions! !

What do I want to do?What do I want to do?

What do I want my audience to know?What do I want my audience to know?

What do I want my audience to do?What do I want my audience to do?

What do I want my audience to feel?What do I want my audience to feel?

Preparing the material Preparing the material


Prepare the structure of the talk carefully and Prepare the structure of the talk carefully and logically.logically.

Concentrate on the objective of the talk and the Concentrate on the objective of the talk and the main points you want to make.main points you want to make.

Write out your presentation in rough. (first draft).Write out your presentation in rough. (first draft).

Drafting (what’s a first Drafting (what’s a first draft)draft)

Give yourself 15 min to focus on your Give yourself 15 min to focus on your topic.topic.

List as many things as you can think of List as many things as you can think of that you want to include in your that you want to include in your presentation (brain storming).presentation (brain storming).

Start grouping the items in categories.Start grouping the items in categories.Leave it for three days.Leave it for three days.Read it again and edit it if needed.Read it again and edit it if needed.


Define your objective.Define your objective.Prepare the structure of the talk carefully Prepare the structure of the talk carefully

and logically.and logically.Concentrate on the objective of the talk Concentrate on the objective of the talk

and the main points you want to make.and the main points you want to make.Write out your presentation in rough. (first Write out your presentation in rough. (first

draft).draft).Rehearse to your self and in front of some Rehearse to your self and in front of some

colleagues. (Why?)colleagues. (Why?)

Preparing your selfPreparing your self Know your audience.Know your audience.

(Size, Knowledge, Interests, Relationships, environment)(Size, Knowledge, Interests, Relationships, environment)

Rehearse several times.Rehearse several times. ““Only the prepared presenter deserves to be confident”Only the prepared presenter deserves to be confident”

Dale CarnegieDale Carnegie

Dress in clothes that make you feel Dress in clothes that make you feel good, free, and comfortable.good, free, and comfortable.

Preparing your selfPreparing your self

Make no negative confessions.Make no negative confessions.

““I’m so nervous”I’m so nervous”

Take several breathes to relax your Take several breathes to relax your body to get rid of your body to get rid of your FEARFEAR..

FEAR

FEARFEARFEARFEARFEAR

FEARFEARThe Great TruthThe Great Truth

Everyone suffers from Everyone suffers from nervousnessnervousness

A Survey in the UKA Survey in the UK

FEARFEAR

Sources of FEARSources of FEAR

Looking foolishLooking foolish

All the eyes on youAll the eyes on you

You are the center of attentionYou are the center of attention

Making mistakeMaking mistake

Your first momentsYour first moments

Negative past experienceNegative past experience

And the list is endless…And the list is endless…

Methods to combat fearMethods to combat fear

Think positivelyThink positively

Behave naturally Behave naturally

Visualize successVisualize success

Rehearsal: be on top of your materialRehearsal: be on top of your material

Practice, practice, practice,… for your Practice, practice, practice,… for your

lifelife

Remember thatRemember that::

a v p ea v p e l i p a l i p a s d e l s d e l

e e ae e a n r n r c i c i e n e n g g

F E A R

Word of wisdomWord of wisdom

““All the great speakers All the great speakers were bad speakers at first”were bad speakers at first”

Ralph Waldo EmersonRalph Waldo Emerson


Making the presentationMaking the presentation

1.1. Greet the audience.Greet the audience.

2.2. Introduce yourself.Introduce yourself.

3.3. Tell them what you are going to tell Tell them what you are going to tell them , them , tell themtell them, then tell them what you , then tell them what you told them.told them.

4.4. Leave time for discussion.Leave time for discussion.

5.5. At the end ask if there are any questions.At the end ask if there are any questions.


DeliveryDeliveryWhat you are sayingWhat you are saying (your words) (your words)

What your audience hearWhat your audience hear (your voice) (your voice)

What your audience seeWhat your audience see (you & your aids) (you & your aids)

DeliveryDelivery In a comprehensive research on Communication, it In a comprehensive research on Communication, it

was found that in a face-to-face encounter:was found that in a face-to-face encounter:

7%7%

38%38%

55%55%




Your wordsYour words

The The more important than WHAT you are more important than WHAT you are going to say is HOW you are going to say it!going to say is HOW you are going to say it!

Avoid jokes unless you are natural expert.Avoid jokes unless you are natural expert.




Your VoiceYour Voice

You have to consider three things:You have to consider three things:

VVolumeolume

CClaritylarity

TToneone

Your VoiceYour VoiceDon’t shout and Don’t whisper but speak Don’t shout and Don’t whisper but speak

clearly and consider the surroundingsclearly and consider the surroundings

Don’t rush and Don’t talk slowly but be Don’t rush and Don’t talk slowly but be naturalnatural

use variation in your speed, tune and use variation in your speed, tune and volumevolume

Your VoiceYour Voice

If large rooms pitch your presentation If large rooms pitch your presentation towards the back of the audience.towards the back of the audience.

Use pauses. (WHY?)Use pauses. (WHY?)




What yourWhat youraudience seeaudience see

You Visual Aids

YouYouAppearance.Appearance.Smile.Smile.Eye contact. (WHY?)Eye contact. (WHY?)Body language.Body language. - Hand waving.- Hand waving.

- The way you stand.- The way you stand.

- The way you move.- The way you move.

Never give your back to the audience.Never give your back to the audience.

Visual AidsVisual AidsKeep it simple.Keep it simple.- The 6 x 7 rule- The 6 x 7 rule

No more than 6 lines per slideNo more than 6 lines per slide No more than 7 words per lineNo more than 7 words per line

Slides should contain the minimum Slides should contain the minimum information.information.

Visuals to support, not to distract.Visuals to support, not to distract.

Visual AidsVisual Aids Use reasonable size font.Use reasonable size font.

- Don't use too Don't use too "Many"Many FontsFonts andand Styles“Styles“

- Capitalisation:- Capitalisation: "ALL CAPITAL LETTERS ARE "ALL CAPITAL LETTERS ARE DIFFICULT TO READ"DIFFICULT TO READ"

Use colors but avoid orange & yellow back Use colors but avoid orange & yellow back grounds.grounds.

- Don't use- Don't use ttoooo mmaannyy ccoolloorrss

Consider room lighting.Consider room lighting.

TheyTheySpend more time listening than talking (but Spend more time listening than talking (but

of course, as a presenter, you will be of course, as a presenter, you will be doing most of the talking). doing most of the talking).

Do not answer questions with questions.Do not answer questions with questions.

Plan responses after others have finished Plan responses after others have finished speaking...speaking...NOTNOT while they are speaking. while they are speaking.

TheyTheyKeepKeep coolcool if a questioner disagrees with if a questioner disagrees with

you. You are a professional! No matter you. You are a professional! No matter how hard you try, not everyone in the how hard you try, not everyone in the world will agree with you!world will agree with you!

When a question is asked, repeat the When a question is asked, repeat the question to ensure that everyone heard it question to ensure that everyone heard it (and that you heard it correctly).(and that you heard it correctly).


Closing your presentationClosing your presentation

Leave a memorable close.Leave a memorable close.

Be precise, brief and to the point.Be precise, brief and to the point.


Final TipFinal Tip

If there are things you can’t If there are things you can’t easily express, possibly easily express, possibly

because of understanding because of understanding problem, it is better to leave it problem, it is better to leave it

unsaid.unsaid.

SummarySummary

FinallyFinally

Enjoy yourself,Enjoy yourself,

the audience will be on your the audience will be on your side and want to hear what side and want to hear what

you are going to say.you are going to say.

THANK THANK YOUYOU!!

QuestionsQuestions??

Education

Presentation skills final