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Some source materials for Pivottables regarding from the perspective of Computer Assisted Reporting in the Journalism world. Links to office.microsoft.com for the following topics: 1. Calculation with formulas and operators 2. Use Excel tables to manage information 3. A pivot table: an interactive way to quickly summarize large amounts of data 4. Visualizing with Excel charts 5. Import data from external data sources 6. Using macro’s to speed up your work from rows to columns 7. Distribute the contents of a cell to adjacent columns 8. Understand data at a glance with conditional formatting 9. Not: BI database sources only RDBM sources
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2NEW MEDIA AND COMMUNICATION TECHNOLOGY
Computer-Assisted-Reporting
Workshop is based on the concept article “Data Journalism or Computer Assisted Reporting” by Elena Egawhary and Cynthia O-Murchu
http://www.tcij.org/resources/handbooks/data-journalism
Only support for page 7- 27
3NEW MEDIA AND COMMUNICATION TECHNOLOGY
CAR oriented approach
1. Calculation with formulas and operators
2. Use Excel tables to manage information
3. A pivot table: an interactive way to quickly summarize large amounts of data
4. Visualizing with Excel charts
5. Import data from external data sources
6. Using macro’s to speed up your work from rows to columns
7. Distribute the contents of a cell to adjacent columns
8. Understand data at a glance with conditional formatting
9. Not: BI database sources only RDBM sources
All sources can be found on http://office.microsoft.com
Workshop topics
4NEW MEDIA AND COMMUNICATION TECHNOLOGY
1. Calculation with formulas and operators
- Celreferences: http://spreadsheets.about.com/od/excelformulas/ss/formula_begin_3.htm
- Operator: + - / * : influenced empty fields
http://office.microsoft.com/en-us/excel-help/calculation-operators-and-precedence-HP010078886.aspx?CTT=1
- video: introduction to formulas in Excel 2010http://office.microsoft.com/en-us/videos/video-introduction-to-formulas-in-excel-2010-VA102502537.aspx?CTT=1
- Video: more complex formulas in Excel 2013 http://office.microsoft.com/en-us/excel-help/video-more-complex-formulas-in-excel-2013-VA103990859.aspx?CTT=1
5NEW MEDIA AND COMMUNICATION TECHNOLOGY
2. Use Excel tables to manage information
Demo: Organize your data by using an Excel table http://office.microsoft.com/en-us/excel-help/demo-organize-your-data-by-using-an-excel-table-HA010237617.aspx?CTT=1
Training: http://office.microsoft.com/en-us/excel-help/use-excel-tables-to-manage-information-RZ102252956.aspx?CTT=1
- Format data
- Sort & filter
- Add totals
- Use formulas
6NEW MEDIA AND COMMUNICATION TECHNOLOGY
3. Pivot table: interactive way to quickly summarize large amounts
Article and training on http://office.microsoft.com/en-us/results.aspx?qu=pivottable&ex=1&origin=EC079000070
- Row, Column, Value, Report Filter
- Different calculations in value fields
- Refresh
- Layout
7NEW MEDIA AND COMMUNICATION TECHNOLOGY
4. Visualizing with Excel charts
Articles, demo and training on http://office.microsoft.com/en-us/results.aspx?qu=excel+charts&ex=1&origin=EC079000070
- Series: values, names and legend
- Different types
- Save as chart template
- Pivotgraphics
8NEW MEDIA AND COMMUNICATION TECHNOLOGY
5. Import data from external data sources
Article: http://www.office.microsoft.com/en-us/excel-help/import-data-from-external-data-sources-HA104003952.aspx
Data from the Belgian government:http://www4dar.vlaanderen.be/sites/svr/Cijfers/Pages/Excel.aspx
9NEW MEDIA AND COMMUNICATION TECHNOLOGY
6. Using macro’s to speed up your work from rows to columns
Training: http://office.microsoft.com/en-us/excel-help/save-time-by-creating-and-running-macros-in-excel-2010-RZ102337714.aspx?CTT=1
- Use relative macro’s in current map
- Add a shortcut key to speed up execution
10NEW MEDIA AND COMMUNICATION TECHNOLOGY
7. Distribute the contents of a cell to adjacent columns
Articles: split text to different cells:
- http://office.microsoft.com/en-us/excel-help/de-inhoud-van-een-cel-over-aangrenzende-kolommen-verdelen-HP001216399.aspx
- http://office.microsoft.com/en-us/excel-help/tekst-splitsen-en-over-verschillende-cellen-verdelen-HA102809804.aspx
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8. Understand data at a glance with conditional formatting
Training understand: http://office.microsoft.com/en-us/mac-excel-help/training-understand-data-at-a-glance-with-conditional-formatting-RZ103796396.aspx?CTT=1
Training use conditional formatting: http://office.microsoft.com/en-us/excel-help/use-conditional-formatting-RZ104078009.aspx?CTT=1
Find duplicate values fast:http://office.microsoft.com/en-us/excel-help/course-summary-use-conditional-formatting-HA104104022.aspx?CTT=1
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9. Not: BI database only RDBM sources
Business Intelligence or Business Analytic data are structured on FACT & DIMENSIONS
(http://
www.cio.com/article/40296/Business_Intelligence_Definition_and_Solutions )
Most sources are structured OLTP databases (OnLine Transaction Processing), mainly in the 3NF rule of the CODD Normalization
