BEGINNERS:MICROSOFT OFFICE POWERPOINT 2007

Lesson 1 – Samantha TerBeest, Willmar Public Library

Overview

Good to Know Terms Geography of PowerPoint Basic Tasks of PowerPoint Creation Creating a New Presentation Creating/Inserting a New Slide Selecting a Different Layout Changing the PowerPoint View Types of View

Good to Know Terms

Presentation All the slides, from start to finish that you show

your audience. Sometimes presentations are called slide shows. Presentations are saved in presentation files (.ppt, .pptx files).

Slides The images you crate with PowerPoint. During

a presentation, slides appear on-screen one after the other.

Good to Know Terms, Cont.

Notes Printed pages that you, the speaker, write

and print so that you know what to say during a presentation. (Only the speaker see notes)

Handout Printed pages that you may give to the

audience along with a presentation. A handout shows the slides in the presentation. Handouts are also known by the somewhat derogatory term leave-behinds.

Geography of PowerPointOffice Button

Quick Access Toolbar

Ribbon

Slide Pane

Slide Window

Notes Pane View

Buttons

Zoom Controls

Geography of PowerPoint

Office Button The round button you can click to open a

menu with commands for creating, opening, and saving PowerPoint Presentations, as well doing other file-management tasks.

Quick Access Toolbar A toolbar with four buttons – Save, Undo,

Repeat, & Print.Back

Geography of PowerPoint, Cont Ribbon

The place where the tabs are located. Click a tab – Home, Insert, Design, Animations, Slide Show, Review, or View – to start a task.

Slide Pane In Normal view, the place on the left side of

the screen where you can see the slides/ the text on the slides in your presentation. Scroll in the Slide pane to move backward & forward in a presentation.

Back

Geography of PowerPoint, Cont. Slide Window

Where a slide in (in Normal view) or slides (in Slide Sorter view) are displayed. Scroll to move backward or forward in your presentation.

Notes Pane Where you type notes (in Normal view) that you

can refer to when giving your presentation. The audience can’t see these notes – they’re for you and you alone.

Back

Geography of PowerPoint, Cont. View Buttons

Buttons you can click to switch to (from left to right) Normal, Slide Sorter, and Slide Show view.

Zoom Controls Tools for enlarging or shrinking a slide (in

Normal View)

Back

Basic Tasks of PowerPoint Creation Creating the Slides

After you create a new presentation, your next task is to insert the slides. PowerPoint offers many preformatted slide layouts, each one designed for presenting information a certain way.

Notes As you create slides you can jot down notes in the

Notes Pane. You can use these notes later to formulate your presentation & decide what you’re going to say to your audience while each slide is on screen.

Basic Tasks of PowerPoint Creation, Cont.

Designing Your Presentation After you create a presentation, the next step is to

think about its appearance. You can change slides’ colors & backgrounds, as well as choose a theme for your presentation – an all-encompassing design that applies to all (or most of) the slides.

Inserting Tables, Charts, Diagrams, & Shapes A PowerPoint presentation should be more than a loose

collection of bulleted lists. Starting on the Insert tab, you can place tables, charts, and diagrams on slides, as well as adorn your slides with text boxes, WordArt images, & shapes.

Basic Tasks of PowerPoint Creation, Cont.

“Animating” Your Slides PowerPoint slides can play video & sounds, as well as be

“animated.” You can make the items in a slide move on the screen. As a slide arrives, you can make it spin or flash.

Delivering Your Presentation During a presentation, you can draw on the slides. You

can also blank the screen and show slides out of order. In case you can’t be there in person, PowerPoint gives you the opportunity to create self-running presentation & presentation that other can run on their own. You can also distribute presentation on CDs & post them on the Internet.

Creating a New Presentation Two Ways:

Blank Presentation Presentation from a Template

Exercise

Open Microsoft Office PowerPoint from the Desktop. This will immediately open a blank presentation.

To open a template, click the Office Button and select New from the List.

This will open a dialog box with template options on the left-side.

Choose a template and click create/download. This will open the template.

Once you have opened a template, you can close out of PowerPoint. Do not save.

Creating/Inserting a New Slide: Exercise

Open Microsoft Office PowerPoint from the Desktop. (Leave it open on the Blank Presentation.)

In the Slide Pane, make sure the slide is highlighted. (The new slide will always come after the slide that you highlight/select.)

Now click the Home tab.

In the Slides Group, click the bottom half of the New Slide button.

A drop-down list will appear. Select the slide layout that best approximates the slide you want to create.

When you are done, close PowerPoint. Do not save.

Selecting a Different Layout

In case you mistakenly choose the wrong layout for a slide: On the Home tab, choose Layout in the

Slides group. A drop-down list will appear. Choose the

layout you originally wanted.

Changing the PowerPoint View Two ways

View Buttons on the Status Bar View Tab

Types of View

Normal/Outline/Slide View Perfect for when you are entering or reading

text. You can find the Outline tab at the top of the Slide Pane. The Slide tab is also at the top of the Slide Pane.

Slide Sorter View This view is perfect for moving and deleting

slides. This view gives you a sense of whether the different slides are consistent with one another and how the whole presentation is shaping up. (Slides are numbered so that you can see where they appear in a presentation)

Types of View, Cont.

Notes Page View Perfect view for reading your speaker

notes. You can view notes you’ve written here or in the notes pane.

Slide Show View This is what you use for giving a

presentation to an audience. A single slide will fill the entire screen.

Types of View, Cont.

The Master View This view is perfect for creating consistent

presentations. These are the views that are specifically made for formatting Slides, Handouts, and Notes.

THE END

Next class is Tuesday, January 29th at 11AM. We will be talking about hiding, displaying, and moving slides, themes, and more.

Weverka, P. (2006). Office 2007 All-in-One Desk Reference for Dummies. Hoboken, N.J. : Wiley.