-
ADVANCED MICROSOFT POWERPOINTLesson 9 Importing and Exporting
Information
Microsoft Office 2003:Advanced
Microsoft Office 2003: Advanced
-
ObjectivesCreate slides from a Word outline.
Import slides into a presentation from another presentation.
Share data among the Office 2003 applications.
Microsoft Office 2003: Advanced
-
Objectives (cont.)Export an outline to Word.
Send PowerPoint presentations to others.
Specify output options.
Microsoft Office 2003: Advanced
-
Terms Used in This LessonDestination application: The
application in which you paste, embed, or link an object.
Source application: The application in which an object is
created.
Microsoft Office 2003: Advanced
-
Creating Slides from an OutlineOne of the easiest ways to import
information into PowerPoint is to create slides from an
outline.
There are several ways to do this:In PowerPoint, use the Open
command to locate and open an outline created in another
application. In PowerPoint, use the Slides from Outline command to
locate and open an outline. In Word, with an outline open, open the
File menu, point to Send To, and click Microsoft Office
PowerPoint.
Microsoft Office 2003: Advanced
-
Creating Slides from an Outline (cont.)All slides created from
an outline use the Title and Text layoutYou can apply the proper
Title Slide layout and select a design
Microsoft Office 2003: Advanced
-
Importing Slides from Another PresentationTo save time, use
slides already created for one presentation in other
presentations.To import slides from one presentation to another,
useCopy and Paste.The Slides from Files command.
Microsoft Office 2003: Advanced
-
Importing Slides from Another Presentation (cont.)The Slides
from Files command opens the Slide Finder, where you can display
slides from any presentation
Microsoft Office 2003: Advanced
-
Sharing Data Among Office 2003 ApplicationsShare information
among Office 2003 applications byCopyingEmbeddingLinking
Microsoft Office 2003: Advanced
-
Sharing Data Among Office 2003 Applications (cont.)When choosing
an integration option:Use Copy and Paste to edit the data in the
destination application or if the source application does not
support linking and embedding.Use embedding to edit the source data
from the destination application. Use linking to maintain a
relationship between data in the source and destination
applications or if space for the destination document is
limited.
Microsoft Office 2003: Advanced
-
Sharing Data Among Office 2003 Applications (cont.)You cannot
link or embed data from an Access object.Use the Copy and Paste
option to insert Access table data on a slide.Access table data
runs together when pasted on a slide; set tabs to improve the
appearance of the data
Microsoft Office 2003: Advanced
-
Sharing Data Among Office 2003 Applications (cont.)You can embed
or link an Excel worksheet or chart to a slide.Use the Paste
Special dialog box to embed or link Excel data.Use Paste to embed
and Paste link to link the Excel object
Microsoft Office 2003: Advanced
-
Sharing Data Among Office 2003 Applications (cont.)Use a slide
as an illustration in other Office 2003 documents to add
information and visual interest.Copy the slide in Slide Sorter
view, then switch to the destination document and click Paste.Link
the slide if desired by using Paste link in the Paste Special
dialog box.
Microsoft Office 2003: Advanced
-
Sharing Data Among Office 2003 Applications (cont.)Use the Send
To Microsoft Office Word dialog box to export slide data.Paste or
link slides in four different layouts or export the outline
only.Slides pasted or linked to a Word document display in a
table.
Microsoft Office 2003: Advanced
-
Sending PowerPoint Presentations to OthersYou have two options
for sending a presentation via e-mail:Mail Recipient (for
Review)Mail Recipient (as Attachment)Both options open a new
message with the presentation already attached.
Microsoft Office 2003: Advanced
-
Sending PowerPoint Presentations to Others (cont.)If you use
Mail Recipient (for Review), this text is added automatically to
the messageBoth e-mail options attach the presentation file
Microsoft Office 2003: Advanced
-
Sending PowerPoint Presentations to Others (cont.)When you send
a presentation to others, you may want to protect it using a
password or digital signature.You can find these security features
in the Options dialog box.
Microsoft Office 2003: Advanced
-
Changing Output OptionsChange the layout of a presentation by
using a number of standard slide sizes or by creating a custom
height and width.Save slides as graphic objects using a graphics
format such as GIF, JPEG, Windows Metafile, or TIFF. Graphics
created in this fashion are available for use as pictures in other
applications or on Web pages.
Microsoft Office 2003: Advanced
-
Changing Output Options (cont.)Choose the output option from
this listWidth and height vary depending on the output option
Microsoft Office 2003: Advanced
-
SummaryYou can easily create presentations from outlines you
have already prepared in a word processing program, such as
Word.
There are many ways to share data between the major Office 2003
applications. Sharing information can take the form of copying,
linking, or embedding data.
Microsoft Office 2003: Advanced
-
Summary (cont.)PowerPoint has specific options for sending data
to Word and to e-mail clients. Use PowerPoint security features,
such as passwords, to maintain file integrity.
By default, slides are sized for an on-screen presentation. You
can change the width and height of slides in the Page Setup dialog
box.
Microsoft Office 2003: Advanced
-
Homework PowerPointLesson 9Page 114 115 Review
QuestionsTrue/FalseWritten QuestionsPage 115 116Project 9-1Project
9-2Project 9-3
Microsoft Office 2003: Advanced
