By: JENNIFER BELMONTE MEJIA

It is an electronic spreadsheet program

with which you can create graphs and

worksheets.

Microsoft Excel ( full name Microsoft

Office Excel) is a spreadsheet- an

application written and distributed by

Microsoft for Microsoft Windows and MAC

OS X.

• Calculation

• Graphing Tools

• Pivot Tables

• Macro Programming Language

called VBA

• Visual Basics for Application

• Is useful for automating

repeated actions in rows of a

spreadsheet. For example,

using the following code

example, the built-in iterative

solver Goal Seek is applied

automatically to each row in a

column array avoiding

repeated use of manual menu

entry.

• Data Entry

• Easy Data

Manipulation and

formatting

• Formulas for automatic

computation.

• What-if Analysis

• Automatic graphs or

charts.

EXCEL

APPLICATION

WINDOW

Review

How to open

MS EXCEL????

Opening MS EXCEL

1.Click start button.

2.Select All Programs.

3.Go to MS Office Folder

4.Select MS Office Excel 2007 from the

submenus.

Quiz Review…

1. What is MS EXCEL?

2. The acronym for VBA.

3-6. How to open MS EXCEL?

7-8. Two features of MS EXCEL.

9-10. Two Advantages of MS EXCEL.

Parts of the EXCEL WINDOW

Name Box Title Bar

Vertical Scroll Bar

Quick Access Toolbar

Formula Bar

Column Header

Active Cell

Row Headings

Sheet Tabs Horizontal Scroll Bar

Office Button

Ribbon

Parts…

1.Name Box- this box displays the cell reference of the active cell.

2.Office Button- provides access to the workbook level features and program settings.

3.Formula Bar- this is a bar that displays the value or formula in the active cell.

4. Active cell- the cell currently selected in the active worksheet.

Parts

5.Column Headings- these are letters

along the top of the window to name the

columns in the worksheet.

6.Row Headings- these are numbers along

the left of the worksheet window to

identify the rows.

7.Sheet Tabs-display the names of the

active worksheets.

Parts…

8.Ribbon- this is the main set of commands

organized by task into tabs and groups.

9.Vertical Scroll Bar- used to scroll vertically

through the workbook window.

10. Horizontal Scroll Bar- this is for scrolling

horizontally through the worksheet.

11. Zoom Controls- these are controls for

magnifying and shrinking the contents in

the window.

Assignment

What are the parts of a ribbon tab?

What is a spreadsheet?

What is a workbook?

Review for a quiz tomorrow.

Quiz 2.1. 2.

6.5.

7.

9.

8.10.

3.

4.

Ribbon

a strip of buttons above the work area. It helps you find commands easily and complete tasks quickly.

Commands in the ribbon are organized according to their functions, in logical groups and are collected together under tabs. For example, commands to edit cells are grouped together in the Editing group and commands to work with cells are in the Cells group.

To reduce clutter, some

tabs are shown only

when needed. For

example, the Picture

Tools tab appears only

when a picture is

selected.

Parts of a Ribbon

Tabs

Groups

Commands

Highlighting. This

shows which buttons

are currently in use.

Button drop down

menu. This shows

options related to a

button.

Toolset. This is a group of

related button or tools.Toolset Drop-down

menu. This shows the

options for a toolset.

Tab. Clicking any

one of these displays

the tools for a tab on

the ribbon.

A button.

The Spreadsheet

- refers to the workspace where data are

entered and processed.

1. Cell/Active Cell-These are the basic

storage unit for data in a spreadsheet. It is

where a column and a row intersect.

Data entered into an excel spreadsheet is

placed into a cell which can hold only

one entry at a time.

2. Row Header- It is the gray-colored column

containing the numbers used to identify each

row. The row header is located to the left of

column 1 in the worksheet.

3.Row- It runs horizontally in an Excel

worksheet. It is identified by a number in the

row header. There are more than one million

rows in Excel 2007, while Excel 2003 only

contains 65,536 rows.

4.Column Header- It is the gray colored row

containing the letters used to identify each

column in the worksheet. It is located above

row 1 in the worksheet.

5. Column-it is an important part of a

spreadsheet program. They run vertically and

help identify the location of data. Each

column is identified by a letter in the column

header. There are more than 16,000 columns

in Excel 2007, while there are only 256

columns in Excel 2oo3 worksheet.

6. Sheet Tab- found at the bottom of the

worksheet, shows the name of the worksheet.

The name and color of the tab can be

changed to suit your needs. Clicking on the

sheet tab activates the selected worksheet,

and enables you to work on it.

Workbook

A file that has one or more

worksheets that you can use to

organize related information. You

can create a new workbook, or

on a template. A template can

be a previous file on which you

can pattern a new work.

Creating a new Workbook

1. Click the Microsoft Office Button.

2.In the new workbook window click New.

3. Select Blank Workbook.

You may also open anew workbook by

pressing ( CTRL + N )

Saving the Workbook

Office Button

1. Click the Microsoft Office Button.

2. Select Save or Save as. Choose Save if

the file has already been saved before

and named. Pick Save As to save a file

for the first time or if you want to save the

file with a different file name.

Saving the Workbook

Quick Access Toolbar

1. Click the Save button on the Quick Access toolbar. The Save as dialog box will appear if you are saving the file for the first time.

2. By default, Excel saves your files in My Document folder. If you want to save your file in the different folder, select that folder from the Save I the drop down list.

Deleting Worksheets

1. Select Home in the Ribbon. Click Delete

in the Cells group.

2.Click Delete Sheet. If any cell in the

selected sheet contains data, a warning

message appears.

Inserting Worksheet

There are three default worksheets in MS

Office Excel, but you can add or delete

worksheets as needed. The sheet tabs

appear at the bottom of the screen and

is initially named Sheet 1, Sheet 2 and

Sheet 3. You can rename the sheets as

you like.

Using the Insert Tab

1. Click the Insert Worksheet Tab at the

bottom left corner of the window.