SAMPLE SESSION 1 Microsoft Excel Basics - · PDF fileSAMPLE SESSION 1 Microsoft Excel Basics In this session, educators are introduced to Microsoft Excel. To begin, they consider benefits

SAMPLE

SESSION 1 Microsoft Excel Basics In this session, educators are introduced to Microsoft Excel. To begin, they

consider benefits of using this software to organize, calculate, and summarize

information. Afterwards, they become familiar with a spreadsheet

environment. By selecting rows, columns, cells, and cell ranges, they gain

comfort with using a worksheet. Once they are confident with cell references,

they add text and format cell appearance. To complete the session activities,

educators play Microsoft Excel Bingo, a fun game that applies their

spreadsheet knowledge.

Assignment 1: What is a Spreadsheet?

Assignment 2: Introduction to the Excel Window

Assignment 3: Learn Basic Spreadsheet Skills

Assignment 4: Play Excel Bingo

In the Classroom: Play Excel Bingo with your Students

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http://www.technokids.com/Store/Teacher-Projects/Introduction-to-Excel/Introduction-to-Excel-Page1.aspx

hella

Typewritten Text

Click here to learn more about Introduction to Excel, or go to: http://www.technokids.com/computer-curriculum/teacher/excel-for-teachers.aspx

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SAMPLE

INTRODUCTION TO MICROSOFT EXCEL SESSION 1

TECHNOKIDS INC. 1-1

Session 1: Microsoft Excel Basics

Getting Started

Overview

In this session, educators are introduced to Microsoft Excel. To begin, they consider benefits of

using this software to organize, calculate, and summarize information. Afterwards, they become

familiar with a spreadsheet environment. By selecting rows, columns, cells, and cell ranges, they

gain comfort with using a worksheet. Once they are confident with cell references, they add

text and format cell appearance. To complete the session activities, educators play Microsoft

Excel Bingo, a fun game that applies their spreadsheet knowledge.

Materials

Microsoft Excel

Microsoft Excel Flashcards – Home tab (Optional)

Excel Bingo teacher resource – Excel Bingo Score Sheet and Bingo tags

Container for Bingo tags

Teacher Preparation

Print the Excel Bingo Score Sheet, which is part of the Excel Bingo teacher resource.

Print and cut apart the Bingo tags, which are part of the Excel Bingo teacher resource.

Place the tags into a container.

Print the flashcards listed in the materials list for this session. (Optional)

Teaching Strategy

In this project, students learn spreadsheet skills and how to apply them to the classroom and

teaching environment. Explain scenario to educators:

In this project, you will use the program Microsoft Excel to

produce an electronic grade book that stores grades,

calculates marks, displays the class average, and graphs data.

Connections are made throughout the learning activities to

teaching spreadsheet skills in the classroom.

In this session, students are introduced to the basic spreadsheet window and formatting

techniques. Explain scenario to educators:

In this session, you will learn and practice basic spreadsheet skills using Microsoft Excel.

First, you will learn the parts of the Excel window and spreadsheet terminology. Then you

will find out how to make formatting changes, such as changing the size of the columns

and rows, adding text and filling cells with color. Finally, to apply these new skills, you will

play a game of Excel Bingo. Try to be the first player to get four colored cells in a row!

Good luck!

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INTRODUCTION TO MICROSOFT EXCEL

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Assess the Knowledge and Expectations of Educators

Prior to beginning to teach Introduction to Excel it is a good idea to ask questions to discover

existing spreadsheet knowledge and professional goals:

Have you used spreadsheets in the past? How have you used them?

Have you had your students use spreadsheets? What activities have you done?

What do you hope to learn from Introduction to Excel?

How do you hope that Introduction to Excel will help you in the classroom?

Assignment 1 What is a Spreadsheet?

In this assignment, educators consider how digital spreadsheets have many benefits over paper

ledgers, how teachers can apply these skills to the school environment, and how businesses and

people can use these tools in a variety of applications.

Before beginning, you may wish to introduce the following terms:

workbook: a collection of related worksheets contained within a single file

worksheet: an electronic spreadsheet containing columns and rows

column: a vertical section of a worksheet, labeled alphabetically

row: a horizontal section of a worksheet, labeled numerically

cell: the intersection of a column and a row in a worksheet

Assignment 2 Introduction to the Excel Window

In this assignment, educators learn spreadsheet terminology. Given a list of terms and their

definitions, they label a diagram of the Excel window.

In the Classroom: Advise educators that a fun way to teach their own students about the parts

of the window is to turn the activity into a scavenger hunt, whereby the educator describes a

part, and the student uses their mouse pointer to locate the part on the screen.

Assignment 3 Learn Basic Spreadsheet Skills

In this assignment, educators discover a number of ways to format columns, rows, and cells. They

add text to a cell, fill it with color, add a border, align the content, and format the text.

Assignment 4 Play Excel Bingo

In this assignment, educators apply the news skills they have learned in playing a game of Excel

Bingo. Excel Bingo is a game where the object is to be the first person to fill four horizontal,

vertical or diagonal cells with color. You may want educators to push their keyboard to the side

after creating their Bingo Card to prevent temptation to change game card entries.

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Lesson Plan

Assignment 1 - What is a Spreadsheet?

Read comparisons of paper ledgers and digital spreadsheets.

Read a list of ways educators can use spreadsheets.

Reflect on how businesses can use spreadsheets and how spreadsheets can be applied

to personal use.

Assignment 2 - Introduction to the Excel Window

Open Microsoft Excel.

Labe the parts of the Microsoft Excel window.

Assignment 3 - Learn Basic Spreadsheet Skills

Work with columns to select one column, a group of adjacent columns, and a group of

selected, non-adjacent columns.

Work with rows to select one row, a group of adjacent rows, and a group of selected,

non-adjacent rows.

Name a cell.

Enter text into a cell.

Resize column width.

Resize row height.

Discover four ways to move from cell to cell.

Format a cell by filling it with color, adding a border, aligning the content, and formatting

the content.

Select multiple cells.

Close Microsoft Excel.

Assignment 4 - Play Excel Bingo

Read the rules of how to play the game.

Open Microsoft Excel.

Make a Bingo Card.

Format the Bingo Card to make it clear and easy to read.

Play Excel Bingo.

Close Microsoft Excel.

In the Classroom: Excel Bingo for Students

The instructions for how to play Excel Bingo, a score sheet, and bingo tags are provided In the

Classroom. This will permit educators to easily play this game with their own students.

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Learning Objectives

Below is a list of the learning objectives for this session. Educators should independently be able

to complete each task.

Content Knowledge:

define the terms workbook, worksheet, column, column heading, row, row heading,

cell, sheet tab, name box, and formula bar

recognize the purpose of a spreadsheet program

list applications of spreadsheet skills

Technical Skills:

Operating Environment

open and close a program

Spreadsheets

select columns using the mouse pointer, shift key, and ctrl key

select rows using the mouse pointer, shift key, and ctrl key

select a specific cell by the cell name

enter data into a cell by either typing it directly into the box or into the formula bar

resize column width or row height

navigate in a worksheet using the mouse pointer, enter key, tab key, name box, and

arrow keys

fill a cell with color

apply cell borders

align cell content to the left, right or center

format the font, font size, and font style of text in a cell

select multiple cells and remove the fill color

Applied Technology

label the parts of the parts of the Microsoft Excel window

play Excel Bingo

Planning Ahead for Session 2:

In the next session, a grade book will be created using Microsoft Excel. In preparation,

teachers may wish to show participants a sample of the grade book, provided in the

Introduction to Excel Resources folder within the Sample File folder. Participants may want to

bring classroom materials such as class lists and marks in order to create a practical

spreadsheet that they can put to immediate use. If this is not possible, participants can

create fictional data.

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TECHNOKIDS INC. 1-5

Assignment 1: What is a Spreadsheet?

What is a Spreadsheet?

In the past, spreadsheets were called ledgers. Paper with

lines forming rows and columns were used. This ledger

organized information. Headings, text and numbers were

entered into the boxes, called cells. The neat appearance of

the ledger allowed a person to reference information, place

checkmarks in cells to indicate completion, or view values

that could be calculated.

There were many drawbacks to using a ledger. They were difficult to edit. If a new heading had

to be added, a column could not be added to the center of the ledger without the entire

document being recreated. In addition, although they kept financial data organized, they

could not calculate. Instead, calculations had to be completed manually.

Spreadsheets have been used on computers for many years instead of paper ledgers because

they offer a simple and efficient solution to organizing information. Microsoft Excel is a

spreadsheet program. Similar to a ledger, you can use a spreadsheet program on a computer

to organize data and analyze information. However, unlike a ledger, you can also use a

spreadsheet to calculate figures, produce charts, and share information digitally.

Each spreadsheet file is called a workbook. In each workbook are worksheets. A worksheet is

comprised of rows and columns. A cell is where a row and column intersect. Text, numbers and

formulas are entered into cells.

row

column

cell

workbook

worksheet

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What can Teachers do with a Spreadsheet?

There are many benefits to using spreadsheets:

Record Data: add student information, such as marks, into the spreadsheet

Calculate Data: use formulas to quickly and accurately add, subtract, divide,

multiple, count, average, and do many other calculations

Create Graphs: graph the data to make pie, bar, line, and many other types of

charts to visually display related data, such as student progress over time or

compare the average results of a range of tests

Make Data Look Good: format the text, fill color of cells, or add borderlines to make

the information look attractive and easy to read

Copy and Paste to Save Time: use the copy and paste tools to transfer data

efficiently to a new location in a worksheet, to a new worksheet or to a new

workbook.

Share Information with Others: information in a spreadsheet can be printed or

copied into other programs like Microsoft Word, making it easy to share information

with students, parents, teachers or administrators

Store Data: data is stored in workbooks that contain many worksheets of related

data, such as subject areas or grade levels

Spreadsheets and You

1. How would a business use a spreadsheet program?

To keep track of inventory and its value

To list employee pay schedules

To graphically portray costs and profits over time (answers will vary)

2. How could you personally use a spreadsheet program?

To keep track of household expenses

To calculate financial budgets and savings plans

To balance checkbook (answers will vary)

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TECHNOKIDS INC. 1-7

Assignment 2: Introduction to the Excel Window

Open Microsoft Excel

From the START menu, select All Programs – Microsoft Office – Microsoft

Office Excel.

Label the Parts of the Microsoft Excel Window

1. Office Button 6. Tab 11. Ribbon

2. Quick Access Toolbar 7. Name Box 12. Sheet Tab

3. Title Bar 8. Formula Bar 13. Status Bar

4. Window Controls 9. Group 14. Scroll Bars

5. Help 10. Command

Read the description of each part in the Microsoft

Excel program window on the following page. Use this

information to label the worksheet below.

10

11

1

Terms:

Window Controls Quick Access Toolbar

Ribbon Formula Bar

Group Title Bar

Name Box Tab

Sheet Tab Command

Office Button Help

Scroll Bars Status Bar

6

7

8 9

12 14 13

2 3 4 5

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TITLE BAR A bar at the top of the window that shows the name of the document,

program name, and the control buttons.

OFFICE BUTTON A button to the left side of the window, which opens a menu of basic

commands used in many Microsoft Office programs, such as New, Open,

Save and Print.

QUICK ACCESS

TOOLBAR

A set of commands that are used often, such as Save and Undo. You can add

commands to the Quick Access Toolbar to customize it for your own use.

RIBBON A band that contains a set of tabs including Home, Insert, Page Layout,

Formulas, Data, Review, and View.

NAME BOX A box that shows the name of the active cell.

TAB A part of the ribbon used to organize commands that do similar types of

activities. For example, the Insert tab has commands that add objects to the

worksheet.

HELP A box at the top right corner of the window that gives help with the program.

Answers are listed when a question is entered into the box.

GROUP A collection of commands on a tab that do similar actions. For example, the

Alignment group contains commands that change the placement of text in a

cell, such as Left, Center, or Right.

SCROLL BARS Bars used to change the part of the worksheet shown in the window. The

worksheet can be moved up or down using the vertical scroll bar, or to the left

and right using the horizontal scroll bar.

SHEET TAB A tab at the bottom corner of the window that changes the active worksheet.

FORMULA BAR A bar that lets you insert or edit the contents of a cell.

COMMAND A button, menu, or box that tells the program to do a task. A command often

has a picture that shows the action. For example, the Cut command looks like

a pair of scissors.

WINDOW

CONTROLS

Controls at the top right corner of the program window that let you minimize,

maximize/restore or close the program window.

STATUS BAR A strip along the bottom of the screen used to display worksheet information.

This can the sum, average, or count of cells.

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TECHNOKIDS INC. 1-9

Assignment 3: Learn Basic Spreadsheet Skills

Work with Columns

Columns are vertical groups of cells. The shaded area at the top of each column is called a

column heading. Column headings are labeled alphabetically. The worksheet only shows a few

columns, but Microsoft Excel has more than ten thousand columns.

Click on column heading A.

Click on column heading C.

Click on column heading E.

1. What happens when you click on the column headings?

The individual column is selected when the column heading is clicked.

Now, click on column heading A, hold down the SHIFT key, and then click the column

heading D.


Columns A, B, C, and D become selected.

Click on column heading A, hold down the CTRL (Control) key, and then click the column

C and column E headings.


Only columns A, C, and E are selected.

Follow the instructions to learn basic spreadsheet

terminology and functions.

column heading

column

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1-10 TECHNOKIDS INC.

Work With Rows

Rows are horizontal groups of cells. The shaded area to the left of each row is called a row

heading. Row headings are labeled numerically. The worksheet only shows a few rows, but

Microsoft Excel has more than one million rows.

Click the row heading 5.



4. What happens when you click on the row headings?

The individual row is selected when the row heading is clicked.

Now, click the row heading 5, hold down the SHIFT key and then click the row heading 10.


Rows 5, 6, 7, 8, 9 and 10 become selected.

Click the row heading 1, then hold down the CTRL key and click row headings 5 and 10 to

select only rows 1, 5, and 10.


Rows 1, 5, and 10 are selected only.

row heading

row

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TECHNOKIDS INC. 1-11

Work With Cells

A cell is where a column and row meet. Cells can hold words, numbers, or formulas. Each cell

has a name called a cell reference. The cell reference is shown in the name box. A cell

reference is the column and row location. For example, the cell reference for the cell that

intersects column A and row 1 is A1.

With the mouse pointer, click on cell A1 to select it.

Move the mouse pointer to column D, then count down 2 cells and click to select the

cell.

7. Look in the name box. What is the cell name?

D2

Enter Text

With cell A1 selected, type hello.

– Your worksheet should look like this:

Click the mouse at the end of hello in the formula bar.

Press the SPACEBAR once and type the word there.

name box

cell

You can add text by typing in

the cell or in the formula bar.

formula bar

name box

cell

SAMPLE



Resize Column Width

Place the mouse pointer between the column A and column B headers.

Double click the mouse when the mouse pointer changes to a double arrow.

8. What happens?

The column width automatically resizes to fit the data in the cell.

Place the mouse pointer between the column A and column B headers.

Click and drag the mouse to the right when the mouse pointer changes to a double

arrow.

9. What happens?

The column width increases.

Place the mouse pointer between the column E and column F headers.

Click and drag the mouse to the left when the mouse pointer changes to a double

arrow.

10. What happens?

The column width decreases.

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Resize Row Height

Place the mouse pointer between the row 2 and row 3 headers.

Click and drag the mouse to downwards when the mouse pointer changes to a double

arrow.

11. What happens?

The row height increases.

Place the mouse pointer between the row 4 and row 5 headers.

Click and drag the mouse upwards when the mouse pointer changes to a double arrow.

12. What happens?

The row height decreases.

Move from Cell to Cell

Press the ENTER key to move from cell A1 to cell A2.

Press the TAB key to move from cell A2 to cell B2.

Use the mouse pointer to move to cell C3.

Highlight C3 in the Name Box. Type B4, and then press ENTER to select cell B4.

You can select a cell by using any of

the following:

ENTER key

TAB key

mouse pointer

name box

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Format a Cell

Fill a Cell with Color

On the Home tab, find the Font group. Click the Fill Color arrow.

Pick the color yellow from the Standard Colors to fill cell B4 with color.

Select cell D1 and fill it with the same color.

Select cell A6 and fill it with a different color.

Add a Border to Cells

Click the Border arrow. Make a selection to apply a borderline to cell A6.

Align the Content of Cells

Select cell A1. Find the Alignment group, and click each of the alignment commands to

see how they change the layout of text in a cell:

Align Text Left Center Align Text Right

Format the Content of Cells

Select cell A1. You can make the content of cells look great. Try each of the commands

below:

Font Font Size Bold

TECHNOTIP:

The colored bar on the fill color

command shows the active color. Just

click the tool to apply the displayed

color to a cell.

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Select Multiple Cells

Click the mouse in cell A1 to select it.

Press the SHIFT key and select cell D6.

Click the arrow on Fill Color and choose No Fill.

Close Microsoft Excel

Click the Close button (X) or select Exit Excel from the Office Button.

Do not save the changes.

You can format a single cell or to save time, you

can select a number of cells and format all of

them at once.

You can also select multiple cells to remove

formatting, such as a fill color, from all the

selected cells in just one step.

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Assignment 4: Play Excel Bingo

How to Play Excel Bingo

Object of the Game

Be the first player to fill 4 horizontal, vertical, or diagonal cells with color when a corresponding

cell reference is called.

HORIZONTAL VERTICAL DIAGONAL

Rules of the Game

1. Players prepare their Bingo Card by adding a 1, 2, or 3 to cells in the following range

A1:D4.

2. The “caller” picks a bingo tag. Use the tags provided in the teacher resource document

Excel Bingo.

3. The caller calls out the cell reference and the corresponding number that is printed on

the bingo tag. For example, if a tag reads A2-3, the caller would announce "In cell A2,

the number 3". The caller tracks the numbers called on the Score Sheet provided in the

Excel Bingo document in order to confirm a win.

4. Each time a bingo tag is announced, players look at their digital Excel Bingo worksheet

to see if the number called (3) matches the contents of the cell (A2) on their worksheet.

5. If there is a match, the player chooses a color with Fill Color and fills in the corresponding

cell. If there is no match, the player does nothing.

6. When a player has 4 cells in a row, vertically, diagonally or horizontally, they should yell

out EXCEL!

7. The player will then call back the four winning cell references and numbers to the caller

who confirms the win.

8. When a winner has been declared, players should select all of the cells and remove any

fill color that has been applied.

Apply and practise the skills you have learned

about Microsoft Excel by playing Excel Bingo.

You will need a minimum of 3 people: a caller

and at least two players.

SAMPLE



Open Microsoft Excel and Make a Bingo Card

From the START menu, select All Programs – Microsoft Office – Microsoft Office Excel.

Click the mouse pointer in cell A1.

Type the number 1, 2, or 3.

Press TAB to move to cell B1.


Press TAB to move to cell C1.


Press TAB to move to cell D1.


Press ENTER to move to cell A2.

Repeat the above steps until all of the cells from A1 to D4 have been filled with the

number 1, 2, or 3.

Format the Bingo Card

Select the cell range A1:D4 by selecting cell A1. Hold the SHIFT key and select cell D4.

Apply knowledge to format the Bingo Card:

Align cells to the Center.

Add the All Borders borderline.

Format the font to be Comic Sans.

Format the font size to be 14.

Format the style to be bold.

Play Excel Bingo

You are now going to play the game. The instructor is the caller. When she or he calls out a cell

name and number look at your bingo card. Do you have the right number in the cell? If you do

fill it in with color using Fill Color. When you have four colored cells in a row say “EXCEL”. You just

may be the winner.

The Bingo Card should look something like this example.

Follow the instructions to

prepare a Bingo Card for

Microsoft Excel Bingo.

SAMPLE



In the Classroom: Play Excel Bingo with your Students

Microsoft Excel Bingo is a fun way to teach children of any age

how to navigate in a spreadsheet environment, locate cell

references, and apply basic formatting techniques. Follow the

instructions to play with your students!

How to Play:

1. Cut out the Bingo Tags on the next page.

2. Players prepare their Bingo Card by adding a 1, 2, or 3 to

cells in the following range A1:D4.

3. The “caller” picks a bingo tag.

4. The caller calls out the cell reference and the corresponding number that is printed on

the bingo tag. For example, if a tag reads A2-3, the caller would announce "In cell A2,

the number 3". The caller tracks the numbers called on the Score Sheet in order to

confirm a win.

5. Each time a bingo tag is announced, players look at their digital Excel Bingo worksheet

to see if the number called (3) matches the contents of the cell (A2) on their worksheet.

6. If there is a match, the player chooses a color with Fill Color and fills in the corresponding

cell. If there is no match, the player does nothing.

7. When a player has 4 cells in a row, vertically, diagonally or horizontally, they should yell

out EXCEL!

8. The player will then call back the four winning cell references and numbers to the caller

who confirms the win.

9. When a winner has been declared, players should select all of the cells and remove any

fill color that has been applied.

Excel Bingo Score Sheet

Teachers should mark the appropriate cell reference and number with a pencil or highlighter

marker as each one is called. Use the marked references to verify a win.

Game 1

A1 A2 A3 A4 B1 B2 B3 B4

1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3

C1 C2 C3 C4 D1 D2 D3 D4

1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3

Game 2

A1 A2 A3 A4 B1 B2 B3 B4

1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3

C1 C2 C3 C4 D1 D2 D3 D4

1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3

SAMPLE



Bingo Tags: Cut the Bingo tags out along the dotted lines and place all the tags into a container.

A1 – 1 A1 – 2 A1 – 3

A2 – 1 A2 – 2 A2 – 3

A3 – 1 A3 – 2 A3 – 3

A4 – 1 A4 – 2 A4 – 3

B1 – 1 B1 – 2 B1 – 3

B2 – 1 B2 – 2 B2 – 3

B3 – 1 B3 – 2 B3 – 3

B4 – 1 B4 – 2 B4 – 3

C1 – 1 C1 – 2 C1 – 3

C2 – 1 C2 – 2 C2 – 3

C3 – 1 C3 – 2 C3 – 3

C4 – 1 C4 – 2 C4 – 3

D1 – 1 D1 – 2 D1 – 3

D2 – 1 D2 – 2 D2 – 3

D3 – 1 D3 – 2 D3 – 3

D4 – 1 D4 – 2 D4 – 3

Documents

SAMPLE SESSION 1 Microsoft Excel Basics - · PDF fileSAMPLE SESSION 1 Microsoft Excel Basics In this session, educators are introduced to Microsoft Excel. To begin, they consider benefits