1MANAGERIAL COMPUTING

FORMATING FEATURE OF MS. WORD

MAIL MERGE

WORKING MS EXCEL FUNCTION

CHARTS & GRAPHS

PRESENTED BY:P.LAKSHMAN(160402100005)

GUIDEDED BY:R.PRADEEP KUMAR PATNAIK

2FORMATING FEATURE OF MS. WORD

MAIN SCREEN OF A MICROSOFT WORD. PAGE SETUP AND MARGIN FORMATTING. FORMATTING FONT. FORMATTING SPACING. PAGE HEADERS. HANGING INDENT CENTERING TEXT.

3Font

1. Use 12-point Times New Roman or Courier.

2. Use italics sparingly for emphasis instead of bold, underlining, or all capital letters.

3. Eliminate bold text.

Margins

4. Use 1-inch margins throughout the paper (top, bottom, sides).

5. Use a ragged right-hand margin (no right justification).

Pagination

6. Use automatic pagination. Be sure to have at least two lines of a paragraph at the bottom of a page or at the top of a page. When

headings are used, place at least two lines of text with the heading at the bottom of a page. (Avoid placing a heading at the bottom of

the page with no other lines of the paragraph.)

Spacing

7. Use double spacing throughout, including title page, references, and indented quotations. (Note: Word 2007 places extra space

between paragraphs. You will need to adjust this by selecting the Page Layout menu. Then access Paragraph and Indents and

Spacing. Under the Spacing heading, set the spacing option to 0 pt. before and 0 pt. after. Click OK.)

8. Use one space after each end punctuation mark. Be consistent throughout the document.

41. MAIN SCREEN OF A MICROSOFT WORD.

52. PAGE SETUP AND MARGIN FORMATTING

a. From the menu tab at the top of Word,

select Page Layout.

b. In the Page Layout menu, the margins

button will allow you to change the

margins to the correct format.

c. Select Normal to set all margins to one

inch.

63.FORMATTING FONT.

a. Select the Home tab.

b. From the Font menu, you may adjust the

font, style, and size to the correct format

74.FORMATTING SPACING

85.PAGE HEADERS

a. Click on the Insert tab.

b. Click on the Header tab.

c. Click on the Blank header tab from the drop-down menu. This will put the

curser inside the header.

d. Click on the Page Number tab.

e. Place the curser on the drop-down menu over Top of Page to bring up another

drop-down menu.

f. Click on Plain Number 3 on the drop-down menu (the third choice). This will

place a page number inside the header at the right margin.

g. Type the portion of the title to go in the header and add five spaces. Your

header is complete.

h. Click on Close Header and Footer on the far right.

96.HANGING INDENT

107.CENTERING TEXT.

The screenshot below is an example of text that is centered and that is not centered. In order to center text highlight the text that requires centering and select the icon in the formatting toolbar as shown.

11MAIL MERGE

It is a powerful tool for writing and sending a personalized letter or e-mail to many different people at

the same time.

we can also use it to create envelopes or labels with each recipient‘s information.

It imports data from another source such as “Excel”.

Then uses that data to replace placeholders throughout your message with the relevant information for

each individual you are messaging.

You can use it to quickly create personalized messages for hundreds of people at once.

12

1. Starting Document

2. Select Starting Document

3. Select Recipients

4. Write Your Letter

5. Preview Your Letter

6. Complete The Merge

STEPS OF MAIL MERGE• LETTERS• E-MAIL MESSAGES• ENVELOPES• LABELS• DICTONARY

• USE THE CURRENT DOCUMENT• START FROM TEMPLATE• START FROM EXISTING DOCUMENT

• USE AN EXISTING LIST• SELECT FROM OUTLOOK CONTACTS• TYPE A NEW LIST

• ADDRESS BLOCK…..• GREETING LINE……• ELECTRONIC POSTAGE…..• MORE ITEMS……….

13MAIL MERGE

14MS EXCEL Microsoft Excel is a spreadsheet developed by Microsoft.

Windows, macOS, Android and iOS.

It features calculation, graphing tools, pivot tables, and a macro programming language

called Visual Basic for Applications.

The first version of Excel was released in 1985. The three main components of this package are

Electronic spreadsheet

Database management

Generation of Charts.

15 The options shown below is called as “MENU BAR”

The options shown below is called as “MENU BAR”

The alphabets A,B… are known as COLUMNS

The rows are numbered as 1,2,3…

Sheet1,Sheet2, Sheet3 are known as “WORKSHEET TABS”

FUNCTION’S OF MS EXCEL

16FUNCTION’S OF MS EXCEL

17FUNCTION’S OF MS EXCEL

18CHARTS & GRAPHS

A graph or chart or diagram is a diagrammatical illustration of a set of data.

It can be placed within articles just like any other image.

Graphs must be accurate and convey information efficiently.

They should be viewable at different computer screen resolutions.

Ideally, graphs will also be aesthetically pleasing.

19CHARTS & GRAPHS

Pie chart — good for showing how a whole is divided up.

Bar graph — good for showing how things compare to each other

20TO

ALL

OFYOU

THANKS