Working with Word TablesMarianne Smith

Table of Contents

Table of Contents....................................................................................................................2

Introduction............................................................................................................................3

What is a Word Table? ............................................................................................................ 3

Building Word Tables............................................................................................................4

Create Word Tables ................................................................................................................. 4

Manipulating Word Tables....................................................................................................6

Resize the Columns .................................................................................................................. 6

View Column Heading on Succeeding Pages .......................................................................... 6

Conclusion..............................................................................................................................7

Close .......................................................................................................................................... 7

Review ....................................................................................................................................... 7

Transition .................................................................................................................................. 7

Glossary...................................................................................................................................8

Term .......................................................................................................................................... 8

Introduction

What is a Word Table?

Procedure: Identify how and when a Word table works.

1. Discuss Word Tables: Word tables can be created and used to display text and data in a document. They help organize information elements in complex reports and presentations. Unlike a worksheet which is used to manage data. Word Tables are added to documents to display and manage content.

2. Identify Parts of the Table.Tables are made up of cells in columns and rows.

Table Move Handle is used to help manipulate the table elements.

Building Word Tables

Create Word Tables

Procedure: The ABC Corporation reports growth in North America for each sales professional by region. We will create a table in the report to view the information in an organized format.

1. Open the “Growth Report” document previously created.

2. Determine where you want the table to display in the document by clicking the location.

3. From the Table menu, select Insert and then select Table.

4. In the Insert Table dialog box type 4 in Number of Columns.

5. Click the Auto Format button, and select Table Grid.

6. Leave all checkmarks in Apply Special formats to and click OK.

7. Click OK in the Insert Table dialog box.

8. Enter text.

Note:Use caution when inserting a new table near an existing table in a document to avoid nesting.

Manipulating Word Tables

Resize the ColumnsA quick way to adjust the size of a column in the table is to resize the width. Rows can also be adjusted to create a balanced look to the table.

1. On the line between column headings notice the bold double headed arrow.

2. Click and drag the bold double headed arrow left or right to the desired size.

View Column Heading on Succeeding Pages

When creating a larger Word Table that will display numerous pages the header column can be manipulated to display on succeeding pages.

1. Click the column heading and from the Table menu select, Heading Row Repeats.

Conclusion

CloseWord tables are used to make information on larger reports organized to avoid clutter. They are easy to create and can be manipulated to view formatted columns with headers that will appear on subsequent pages.

Review1. When should you use a Word Table?2. Describe how to adjust a column width.3. What menu offers the Heading Row Repeat option?

TransitionIn our next module we will learn how to add formatting to a Word Table.

Glossary

TermDescription

Word Table A Word Table is an object that is added to a document to make it easy to find important information and avoids crowding. A table can be used to display text and data and can help organize information elements in complex reports and presentations. Unlike a worksheet which is used to manage data, Word Tables are added to documents to display and manage content.

Nesting Insert a table into another table.