Job analysis project

Some Guidelines in Conducting your Job Analysis ProjectIndustrial-Organizational Psychology

Psych 11, 5:30-6:30PM MWF

GUIDELINES, REMINDERS

Wear/Bring proper identification (i.e. ID)

Ask permission from management/owners

If allowed, ask for a particular schedule in which you will conduct your Job Analysis so as not to disrupt operations

The assigned industry must have at least 10 employees (more is preferred)


If the assigned industry has several branches, you may conduct the JA in other branches

The industry must have at least 3 types/classes of employees who are non-supervisory/non-managerial/non-clerical(more is preferred) Example:

INDUSTRY A:

waiter, cashier, cook


Explain to the management that you will be conducting a Job Analysis in order to generate a Job Description

Observe first, record your observations on their tasks before administering the PAQ;

If there are several employees having the same type/class of position, you may administer the PAQ individually or as a group

Bring multiple copies of the PAQ; Have the supervisor(if any) review the PAQ, there is a

section for their comments

Documentation (photographs, at least 3 will suffice) at the locale of the Job Analysis

1. With the managerial/supervisory staff

2. with the Job Incumbent/s

3. within the industry premises

Role of the Job Incumbent

The following suggestions should help incumbents assist the job analyst:

Spend some time thinking about the job. At the outset fully explain the incumbents' concept of the job to the analyst;

Focus on the facts - do not overstate or understate duties knowledge, skills, abilities, and other characteristics;

Role of the Job Incumbent

The job incumbent has an important role in this process. Refrain from side issues. The analyst is only concerned with the job itself. Job performance, wages, complaints, relationships with co-workers, etc., are not relevant to this activity;

Remember that the incumbents' input is critical; however, establishing the boundaries of the job is a management decision; and

Be aware that there will be no adverse consequences from job analysis. For example, no person's salary will be reduced and no person's job will be eliminated. The analyst may recommend changes in title or other realignments, subject to management decision.

For Group Leaders

Group Leaders will rate each member on a 10 point scale according to the tasks assigned by such Group Leaders. 1 being the lowest, 10 being the highest.

The individual member rating will form 1/3 of the grade of the individual OUTPUT

GROUP OUTPUT

Compile all the filled-up PAQ;

Generate a Job Description for the positions/classes/types of employees being studied

Ask the managerial staff/supervisory staff/HR to review/comment on the generated Job Description

At least 3 Positions (more is preferred)

Job Descriptions will be presented on December 12, 2011 to the class

The compiled PAQs with the Job Descriptions will be submitted during the Prelim Exam.

GENERAL OUTPUT FORMAT

Arial 12

Left margin 1.5 inches

Right margin 1 inch

Top and bottom margin 1 inch

Spacing 1.5

Short bond paper

WRITTEN GROUP OUTPUT FORMAT

JOB ANALYSIS WITH JOB ANALYST-GENERATED

JOB DESCRIPTIONS

-industry-

Group No. 1

Group Members

Psych 11, 5:30-6:30MWF

-date of submission-

WRITTEN GROUP OUTPUT FORMAT

Part 1. Industry/Company ProfileCompany/business nameIndustry/nature of businessManagers/OwnersTotal Number of EmployeesOrganizational ChartNumber of Employees InterviewedCurrent Positions Occupied by the Job Incumbent

Part 2. JOB DESCRIPTIONSAt least 3 positions

Part 3. Experiences in Drafting Job Descriptions based on Job Analysis

Part 3. ANNEXESDocumentation/photographsFilled up PAQs

INDIVIDUAL OUTPUT

JOB ANALYSIS & JOB DESCRIPTION:

REFLECTION PAPER

-name-

-Group No.-

-course & year-

Psych 11, MWF 5:30-6:30

INDIVIDUAL OUTPUT

Part 1. Observations (2 pages)

Part 2. Experiences during the conduct of the Job Analysis (2 pages)

Part 3. Experiences in generating the Job Description (2 pages)

Part 4. Realizations/Reflection (2 pages)

Part 5. Name and rate your Group Leader on a 10 point scale, 1 being the lowest, 10 being the highest (1 sentence)

DEADLINES

DEADLINE FOR THE WRITTEN GROUP OUTPUT WILL BE DURING THE PRELIM EXAM

DEADLINE FOR THE INDIVIDUAL OUTPUT WILL BE DURING THE PRELIM EXAM

No extensions will be given.

Education

Job analysis project