Google Docs

USING GOOGLE DOCSGoogle Tools

WHAT IS GOOGLE DOCS?

• Web 2.0 Tool• Productivity Tools

o Word Processingo Spreadsheeto Presentationo Drawing o Forms (surveys or quizzes)

• Share or Collaborate• New: Online Storage of any file type

• Think of MS Office…but online, and FREE!

WHY USE GOOGLE DOCS

• Access your files from anywhere• Share in the work load• Show complete writing process – revision history• Upload and Download files in various formats• Platform is not important (no Mac vs PC)• Create a collaborative environment

o Asynchronouso Synchronous

• It’s FREE

STILL NOT SURE?

• Google Docs in Plain English I & II (Collaboration)

YOU MUST HAVE AN ACCOUNT - D2Apps Counts!

• If you have a Google Account, you are good• You are able to view documents without a Google

Account if you are invited, but you have to have an account to edit

• Step 1: Visit docs.google.com and create an account. Make sure you check your email and click on the link to verify your account setup

• Step 2: Write down your username and password

• Username:• Password:

GOOGLE DOCS ENVIRONMENT

Access other Google Tools Change Settings & Sign out

Docs you have created. Docs that are shared with youFilters to sort your Docs

Folders to help organize

WHAT CAN YOU DO?

Create a new docUpload an existing doc to store or edit

Sort by NAME or DATE

Share, Move, Delete, Rename selected docs

More Actions

CREATING A NEW DOCUMENT

• Word Proc• Presentation• Spreadsheet• Form• Folder

Use a Template

Keyboard Shortcuts for Google Docs:http://docs.google.com/support/bin/answer.py?hl=en&answer=66280

NEW WORD PROCESSING & SPREADSHEET

NEW PRESENTATION

NEW DRAWING

NEW FORM

SAVING YOUR WORKClick Save if you want to

continue working

Click Save & Close if you are finished working in

the documentClick Untitled to name

your document.

You can also choose your save options from the File Menu

CREATING FOLDERS FOR ORGANIZATION

• Folders can be created to help categorize docs

1. Click Create New…Folder

2. Name Your Folder and give it a description

3. Click Save

DOWNLOADING A DOCUMENT: WORD PROCESSING

When you choose Download As…from the File menu, you can choose

from a variety of file choices to export your document.

DOWNLOADING A DOCUMENT: SPREADSHEET

NOTE: Forms results are stored in a spreadsheet document, so the download options are the same.

DOWNLOADING A DOCUMENT: PRESENTATION

DOWNLOADING A DOCUMENT: DRAWING

UPLOADING A DOCUMENT

1. Click on Upload from your Docs Home

2. Click on “select files to upload”

3. Decide if you want to convert your documents to Docs

4. Choose your destination folder an click Start Upload

UPLOADING A DOCUMENT 3. Navigate to your file on your

computer and click Open

4. You can choose to • Select more files• Convert files if you will be

editing• Choose a folder to store in

5. Click on Start upload

SHARING, COLLABORATING & PUBLISHING

From the Docs Home:1. Click on the doc you want to share2. Choose an option from the Share menu

From Inside a Document:1. Click on the Share button• Choose an option

INVITE PEOPLE

Add by email address

Choose access level

Write an invitation Note

See who already has access Allow invitees permissions

WHAT THE EMAIL LOOKS LIKE

Click on the link to go to the document online

GET THE LINK TO SHARE

Anyone you send the link to can access through the link provided

Use your email program to invite – Don’t forget to paste this link into your message.

SEE WHO HAS ACCESSChange level of access for each user

Add a related event to your calendar

EMAIL AS AN ATTACHMENT

Send the document to someone that doesn’t have a Google account…send the document in a variety of file formats.

PUBLISH AS A WEB PAGE

Publish as a web page or to your blog

View As a Web Page:Lets you preview your

document in a web page view

EMBEDDING A DOC INTO A BLOG POST

Fill in your blog information, andYou can automatically embed a

document into a post.

Click Ok!

EMBEDDING INTO A BLOG POST

Click Post to blog

EMBEDDING A PRESENTATION INTO A BLOG

1. Open your presentation file

2. From the Share button, choose Publish/embed


3. Choose your options for the player

4. Copy the code in the box shown


5. Create a new blog post & title it

6. Click on the Edit Html tab

7. Paste the code into the body of your post

8. Click Publish Post, then view your post.

PRINTING A DOCUMENT

• Your instructor does not have luck printing from Firefox…She can print from Safari & Flock by opening the file in a PDF viewer like Preview or Reader.

• Do NOT use your browsers print option…this will print all external information and waste paper.

WORKING WITH FORMS

Types of questions or input

Change the Theme of your survey

See the Results of your survey

WORKING WITH FORMS – THE QUESTIONS




WORKING WITH FORMS1. Email survey to recipients

2. Embed into a website, wiki or blog.

1. View the results visually

2. View the results in a spreadsheet

MOVING (ADDING) DOCS TO FOLDERS

1. Select the Docs you want to move

2. Drag your docs to the desired folder

You will receive a message that your docs have been added to the folder

WORKING OFFLINE

• Click the Offline link in the upper-right corner• Allow Google to store information on your computer• Let Google Sync the docs from online to your

computer

WORKING OFFLINE

RESOURCES YOU MIGHT FIND HELPFUL

• Google Docs in Education – the Blog• Google Education Community• Google Teaching Theater• Keyboard Shortcuts for Google Docs

• More tutorials:o http://snipurl.com/1vrz9o http://snipurl.com/1vrzao http://snipurl.com/1vrzb

Snipurl??A tool for “snipping” long URLs into

short addresses

GOOGLE DOCS IS LIKE ANY TECHNOLOGY

• This tutorial is already outdated

• Google constantly updates and adds new features

• Using the Google Resources is your best way to learn how to use all the tools