Bank reconciliation ff67

Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTING

Bank Reconciliation Statement FF67

Purpose

Processing of Bank Statement in order to clear the Open Items in the Clearing Accounts and transfer the same to the Main Bank Account. Running the statement on daily basis ensures that the balance as per the bank’s statement and the balance as per the books of accounts are always reconciled.

Trigger

Bank Statement received from Banks in physical or soft copy.

Prerequisites

Bank Statement (soft copy / hard copy), House bank, Account ID, Statement Number and Statement Date

Menu Path

Use the following menu path(s) to begin this transaction:

Select Accounting Financial Accounting Banks Input Bank Statement Manual Entry to go to Initial screen.

Transaction Code

FF67

Helpful Hints

Press F1 for help

Press F4 for getting input values

R – Required

O – Optional

C – Conditional

CAUTION : ENTER BUSINESS AREA IN ALL TRANSACTIONSdocument.doc Version: 0

Last Modified: 15/07/2007 Page 1 / 18


Procedure

1. Start the transaction using the menu path or transaction code FF67

SAP Easy Access

2. Double-click to start the transaction.



FF67


3. Enter information in the fields as specified in the following table.

Field Name Description R/O/C User action and valuesComments

Company Code

Company Code for which you want to the run the Bank Statement

R Select the Company Code

Defaults

House Bank House Bank in the Company Code

R Select the house Bank Defaults

Account ID Account ID defined for the bank account defined in the House Bank for which you want to run the bank statement

R System will list down the Account IDs under the House Bank. Select the Account ID for which you want to run the statement

Defaults from the first screen

Statement Number

Number by which the system will record the bank statement

R Enter the number mentioned on the statement if any, or enter your own number




Statement Date Bank Statement date

R Enter the date mentioned on the statement

Control dataOpening Balance

Opening Balance as per the Bank Statement

R Enter opening balance from the statement

Closing Balance

Closing Balance as per the Bank Statement

R Enter Closing Balance from the Bank Statement

Posting Date O

Further Processing

Bank posting session

Session name for Bank Postings

R Enter any name for the Session

Sub-ledger session

Session name for sub-ledger postings

O If checked, Select one of the three options.

Press Enter

4. In the subsequent screen select the variant for entering the bank Statement.



Enter the opening balances as per the bank statement.

Note: As the fields in the Standard SAP are right aligned, incase you want to copy and paste the figure from excel file, it is requested to make the field left aligned using arrow keys.


5. Enter information in the fields as specified in the following table.

Field Name

Description R/O/C User Action and Values Comments

Transaction Determines how and to which account the system is to Post the payment

R Select the proper transaction from the drill down list.

List of transactions defined in the system are shown below in the next table

Value Date Value date of the item to be cleared

R

Amount Amount in account currency

R Enter the amount as per the bank statement

For check issue transaction enter amount with negative sign




Document No.

Accounting Document Number. Using this the system tries to find in a customer, vendor or G/L account the item that is to be cleared by the payment.

R From the Clearing Accounts enter the document no.

Applicable for check deposit transactions

Bank Reference

Bank reference for amount debited / credited

R Enter the Bank reference against the amount debited / credited.

Applicable while posting items like Interest, Bank Charges etc.

Reference Reference number of the item to be cleared

O Enter the Check number against which the amount has been debited in the bank statement

Applicable for check issue transactions. See note below

The following is the list of transactions defined :

IN01 - Cheque IssuedIN02 + Cheque issued ReversalIN11 - Transfer out to other bank A/cIN13 - Cash WithdrawalIN21 - Unresolved (Credit bank in our books)IN31 - Interest PaidIN32 + Interest Paid ReversalIN33 - Bank Chargeslkk bi cvilIN34 + Bank charges ReversalIN51 + Cheque depositsIN53 + Direct Deposit Customer knownIN54 - Direct Deposit Cust known ReversalIN61 + Transfer in from other bank A/cIN63 + Cash DepositIN71 + Unresolved (Debit bank in our books)IN81 + Interest ReceivedIN82 - Interest Received ReversalIN82 + Interest Received ReversalIN91 + Cheque deposit via interim A/cIN93 + Direct cheque depositIN95 - Deduction by Customers






Ensure that the balances match

Amount field in Standard SAP Bank Statement program is right aligned. Hence to copy and paste from Excel file, first make the field left aligned using arrow keys and then copy and paste.

Enter Check No. for checks issued and cleared.

Enter FI document number from the Cheque Deposit Clearing A/c for checks deposited and cleared as per Bank Statement.

Select Transaction


Save the transaction by clicking on “Save button” or pressing “Ctrl + S”.

6. Post Bank Statement

In the main menu go to Bank Statement Post Individual processing or click on Save button once again.

This will create a Session in the name of “List1” in the current case for posting the transaction to G/L Accounts.







The system will show the details of the session to be posted.

7. Process Session

Transaction Code : SM35

Select the Session to be processed and click on Process.




In the pop-up screen select “Display errors only” and “Dynpro standard size”.




Click on Process

After process the system will pop-up a message saying that “Processing of batch input Session completed”




In case of amounts to be debited to expense accounts like interest and bank charges, the system will stop the processing. The user has to enter the cost center.

Press enter and enter the cost center.

Press Enter.

Click on “Session overview” to check whether the batch has run in Error. Incase the batch has run successfully, the same will not appear in the Session list.

8. Check Accounting Entry




Transaction code : FB03

a. Entry for check deposited document number 2000000020:

Similarly entries have been passed for other Check deposit transactions.




b. Entry for Check Issued and cleared.

If you want to see all document then select the posting date in FB03




Then Execute




9. You have completed this transaction.

Result

Entries have been posted from Clearing Accounts to Main Bank Account




Comments

The above procedure ensures that you’re the balance as per your bank account and the main bank account in your books of account always match, thus ensuring reconciliation through Clearing Accounts at any given point of time.



Economy & Finance

Bank reconciliation ff67