PROCUREMENT

1INPUT TT OUTPUT

OPA Make or Buy analysis Procurement Management PlanEEF Expert Judgement Make or Buy decisionsProject Scope Statement Contract Types Contract Statement of WorkWBS Requested changesWBS DictionaryProject Management Plan - risk register - risk related contractual agreements - activity resource requirements - Project schedule - activity cost estimates - cost baseline

2 Plan ContractingINPUT TT OUTPUT

Make or Buy Decision Standard Templates, forms Procurement documentsContract Statement of Work Expert Judgement Evaluation CriterionProcurement Management Plan Contract statement of Work updatesProject Management Plan - risk register - risk related contractual agreements - activity resource requirements - Project schedule - activity cost estimates - cost baseline

3 Request Seller ResponsesINPUT TT OUTPUT

OPA Bidder conferences Procurement Document packageProcurement Management Plan Advertisement ProposalsProcurement Documents Develop Qualified Sellers List Qualified Sellers List

4 Select SellersINPUT TT OUTPUT

OPA Weighing system Selected SellersProcurement Management Plan Independent estimates ContractProcurement Document package Screening systems Contract management planProposals Contract negotiations Resource availabilityQualified Sellers Lisr Expert Judgement Requested changesEvaluation criterion Seller ratings systems Procurement management plan updatesProject Management Plan Proposal evaluation techniques - risk register - risk related contractual agreements

5 Contract AdministrationINPUT TT OUTPUT

Contract Contract change control system Contract documentation

Contract Management Plan Requested ChangesSelected Sellers Inspections and Audits Recommended corrective actionsWork performance Information Status meetings OPA updates - invoices/ bills/ requests for paymentsPerformance Reports Claims Administration System - corresspondence

Approved Change requests Payment systems

Record Management systemInformation technology Project Management Plan updates

- contract management plan updates - procurement plan updates

6 Contract ClosureINPUT TT OUTPUT

Contract Management plan Procurement audit Closed ContractsContract documentation Records Management System OPA updatesContract closure procedure - contract fileProcurement Management plan - deliverable acceptance

- lessons learned documents

Plan Purchases and Acquisitions

Buyer conducted performance reviews

- payment schedules and request (ext) payments (int) - seller performance evaluation criterion

RISK

1 Risk Management PlanningINPUT TT OUTPUT

EEF Planning Meetings and Analysis Risk Management Plan - organization risk tolerance - initial risk catagoriesOPA - risk prob & impact defnProject Scope Statement - risk prob & impact matrix defnProject Management Plan

2 Risk IdentificationINPUT TT OUTPUT

EEF Document Reviews Risk registerOPA Information gathering techniques - list of identified risksProject Scope Statement - Brainstorming - root causes of these risksProject Management Plan - Nominal group technique - probable reponses to these risksRisk Management Plan - Delphi Technique - updated risk catagories

- interviewing - Root cause analysis - SWOT analysisChecklist analysisAssumption analysisDiagramming techniques - cause and effect diagrams - influence diagrams - flowcharts

3 Qualitative Risk AnalysisINPUT TT OUTPUT

OPA Riak Register updates

EEF Probability and impact matix

Project Scope Statement Risk data quality assessment

Risk Management Plan Risk urgency assessmentRisk register Risk categorization - watchlist of low priority risks

- risks grouped by catagories

- trends in qualitative risk analysis

4 Quantitative Risk AnalysisINPUT TT OUTPUT

OPA Risk Register updates

Project Scope Statement - interviewing

Risk Management Plan - probabilistic ditributions

Risk Register - expert judgement

Project Management Plan

- scope management plan

- cost management plan - Decision Tree analysis (M) - Monte-Carlo analysis (S)

5 Risk response planningINPUT TT OUTPUT

Risk Management Plan Strategies for +ve risks/opportunities Risk related contractural agreementRisk Register - Exploit, Enhance, Share Project management plan updates

Strategies for -ve risks/threats Risk register updates - Avoid, Mitigate, Transfer - respose strategyStrategies for -ve and +ve risks - residual risk - Accept (passive/active) - secondary riskContingent Response Strategy - risk triggers

- contingency plans - fallback plans - risk response owners - time and cost reserves

6 Risk Monitoring and ControlINPUT TT OUTPUT

Risk Management Plan Risk reassessment Requested Change requests

Risk Register Risk auditApproved Change Requests Technical performance measurement Project Management plan updatesWork Performance Information Variance and Trend analysis OPA updatesPerformance Reports Reserve analysis - lessons learned

Status meetings Risk Register updates

Risk probability and impact assesment

- list of risks prioritized by probability and impact - list of risks requiring response in the near term - list of risk requiring further analysis and respone

Data Gathering and Representationtechniques

- list of risk prioritized by quantified probability and impact

- quantified probablity of completing the project with a confidence level (probabilistic analysis of project) - quantified probablity of meeting time and cost objectives

Quantitative Risk Analysis andModelling techniques

- Trends in quantitative risk analysis

- Sensitivity analysis (tonado dia) (M) - Expect Monetary Value (EMV) (M)

Requested corrective and preventive actions

- Closing of risks - Details of risk occurance

- outcomes of risk reassessment and risk audit

COMMUNICATIONS

1 Communications planningINPUT TT OUTPUT

EEF Communications Management PlanOPA - project org structureProject Scope Statement - departmentsProject Management Plan - no of communication channels - Assumptions and Constraints - external/internal

Communications technology - urgency of need of information - availability of technology - project staffing level - project length - project environment

2 Information DistributionINPUT TT OUTPUT

Communications Management Plan Communication Skills Reuqested Changes - vertical horz OPA updates - written oral - formal informal - internal external

Information distribution methodsLessons Learned process

3 Performance ReportingINPUT TT OUTPUT

Work Performance Information Performance Reports

Performance Measurements ForecastsQuality Control Measurements Status review meetings Recommeded corrective actionsForecasted Completion Cost reporting systems Requested ChangesProject Management Plan Time reporting systems OPA updates

Approved Change RequestsDeliverables

4 Manage StakeholdersINPUT TT OUTPUT

Communications Management Plan Communications Methods Resolved IssuesOPA Issue Logs Approved Change Requests

Approved Corrective ActionsOPA updatesProject Management Plan updates

Communications requirement analysis

Information gathering and retrivalsystems

Performance Information presentation toolsPerformance Information gathering and compilation

- performance measurementbaseline

HUMAN RESOURCE

1 Human Resource PlanningINPUT TT OUTPUT

EEF Project organization charts - organization structure Networking Staffing management plan - collective bargaining agreements Organization Theory Roles and Responsibilities - economic conditionsOPA - templates - checklistsProject Management Plan - activity resource requirements

2 Aquire Project TeamINPUT TT OUTPUT

Project organization charts Pre-Assignment Project Staff AssignmentsStaffing management plan Negotiation Resource AvailabilityRoles and Responsibilities Aquistion Staffing Mgmt Plan updatesEEF - hiring ext, outsourcing

Virtual teamsOPA

3 Develop Project TeamINPUT TT OUTPUT

Proejct Staff Assignments General Administrations skills team performance assessment

Resource Availability trainingStaffing Management Plan team building

ground rulescolocationrewards and recognition

4 Manage Project TeamINPUT TT OUTPUT

Staffing Management Plan Observations and conversation Requested changes

Roles and Responsibilites Project performance appraisalsProject Organizational Charts conflict management OPA updatesProject Staff Assignments issue logs Project Management Plan updatesTeam performance assessmentwork performance informationPerformance reportsOPA

Organizational charts and positions descriptions

- availability, ability, interest, exp, cost

- skill imprv, competency & sentiment imprv, reduced staff turnover

Recommended corrective and preventive actions

QUALITY

1 Quality PlanningINPUT TT OUTPUT

Project Scope Statement Cost-Benefit Analysis Quality Management Plan - thresholds Benchmarking Quality Metrics (QA & QC) - acceptance criterion Design of Experiments Quality Checklists (QC)Project Management Plan Cost of Quality Quality BaselineEEF Additional Quality planning tools Process Improvement planOPA - force field analysis Project Management plan updates - quality policy - affinity diagrams

- brainstorming - nominal group technique - matrix diagrams - flowcharting - prioritization matrices

2 Perform Quality AssuranceINPUT TT OUTPUT

Quality Management Plan Quality Planning Tool & techniques Requested ChangesQuality Metics Quality Audits Recommeded corrective actionsWork Performance Information Process Analysis Project Management Plan updatesProcess Improvement Plan Quality Control Tool & techniques OPA updatesQuality Control measurementsApproved Change RequestsImplemented Change Requests

Implemented defect repair

3 Perform Quality ControlINPUT TT OUTPUT

Quality Management Plan Cause and Effect Diagram Quality Control measurementsQuality Metrics Control Charts Validated DeliverablesQuality Checklists Flowcharting Validated Defect repair

Deliverables Run ChartWork Performance Information Scatter Chart Requested changesApproved Change request Histograms Recommended Defect RepairOPA Pareto Chart Quality baseline updates

Statistical Sampling Project Management plan updatesInspections OPA updatesDefect Repair review

Implemented corrective and preventive actions

Recommended corrective and preventive actions

COST

1 Cost EstimationINPUT TT OUTPUT

Project Scope Statement Analogous Estimation Activity cost estimates

WBS Parametric EstimationWBS Dictionary Bottom-Up Estimation Requested ChangesProject Management Plan Vendor Bid Analysis Cost Management Plan updates - Schedule Management Plan Reserve Analysis - Staffing Management Plan Cost of Quality - Risk Register Project Management SoftwareOPA Determine resource cost rateEEF - quotes

- seller price list - commercial databases

2 Cost BudgetingINPUT TT OUTPUT

Project Scope Statement Cost Aggregation Cost BaselineWBS Parametric Estimation Project Funding requirementsWBS Dictionary Reserve Analysis Requested ChangesActivity Cost Estimates Funding limit Reconcilation Cost Management Plan updates

Project ScheduleResource CalendarContractCost Management Plan

3 Cost ControlINPUT TT OUTPUT

Cost Baseline Cost Change Control System Performance MeasurementProject Funding requirements Performance Measurement Analysis Forecasted CompletionPerformance Reports - Earned Value technique Requested ChangesWork Performance Information Performance reviews Recommended Corrective actionsApproved Change requests - variance, trend analysis, Cost Estimate updatesProject Management Plan Forecasting Cost Baseline updates

Variance Management OPA updatesProject Management Software Project Management Plan updates

Activity cost estimate supportingdetail

Activity Cost Estimate supporting detail

TIME

1 Activity DefinitionINPUT TT OUTPUT

Project Scope Statement Decompostion Activity ListWBS Templates Activity AttributesWBS Dictionary Rolling Wave Planning Milestone ListProject Management Plan Expert Judgement Requested ChangesOPA Planning ComponentEEF - Control Account - PMIS - Planning Package

2 Activity SequencingINPUT TT OUTPUT

Project Scope Statement PDM Schedule Network DiagramActivity List ADM Requested ChangesActivity Attributes Schedule Network Templates Activity List updatesMilestone List Applying Leads and Lags Activity Attribute updatesApproved Change Requests Dependency Determination

- Mandatory Dependency - Discretionary Dependency - External Dependency

3INPUT TT OUTPUT

Activity List Expert judgement Activity Resource requirementsActivity Attributes Alternatives Identification Resource Breakdown structureResource Availability Published estimating data Requested ChangesProject Management Plan Project Management Software Resource Calendar updatesOPA Bottom-Up estimating Activity Attribute updatesEEF

4INPUT TT OUTPUT

Project Scope Statement Expert Judgement Activity Duration EstimatesActivity List Analogous Estimation Activity Attribute updatesActivity Attributes Parametric EstimationActivity Resource Requirements Three point estimatesResource Calendar Reserve AnalysisProject Management Plan - risk register - activity cost estimatesOPA - Project CalendarEEF

5 Schedule DevelopmentINPUT TT OUTPUT

Project Scope Statement Schedule Network Analysis Project ScheduleActivity List Critical Path Method Schedule BaselineActivity Attributes What-if analysis Schedule Model dataProject Schedule Network Diagram - Monte Carlo Simulation Requested ChangesActivity Resource Requirements Schedule Compression Activity Attribute updatesResource Calendars - Crashing Resource Requirement updatesActivity Duration Estimates - Fast tracking Project Calendar updatesProject Management Plan Resource Levelling Project Management Plan updatesOPA Project Management Software - Project Calendar Applying calendars

Adjusting Leads and LagsCritical Chain methodSchedule Model

6 Schedule ControlINPUT TT OUTPUT

Schedule Baseline Schedule change control system Performance measurementsPerformance reports Variance Analysis Requested changesApproved Change requests Performance Measurement Recommonded corrective actionsSchedule Management Plan Schedule comparison bar charts Activity list updates

Progress Reporting Activity attribute updatesProject Management Software Schedule Model Data updates

Activity Resource Estimation

- Infrastructure resource availability

Activity Duration Estimation

Schedule Baseline updatesProject Management Plan updatesOPA updates

SCOPE

1 Scope PlanningINPUT TT

Project Charter Expert judgementPreliminary Scope Statement Templates, Forms, StandardsProject Management PlanOPAEEF

2 Scope DefinitionINPUT TT

Project Charter Product AnalysisPreliminary Scope Statement - Product BreakdownScope Management Plan - System Analysis & EnggApproved Change Requests - Value Analysis & EnggOPA - Functional Analysis

Alternatives Identification - Brainstorming - Lateral ThinkingStakeholder AnalysisExpert Judgement

3 Create WBSINPUT TT

Project Scope Statement WBS templatesScope Management Plan DecompositionApproved Change RequestsOPA

4 Scope VerificationINPUT TT

Project scope Statement InspectionsWBS Dictionary - reviews, walkthroughs, auditsDeliverablesScope Management Plan

5 Scope ControlINPUT TT

Project Scope Statement Change control systemWBS Variance AnalysisWBS Dictionary ReplanningScope Management Plan Configuration Management SystemApproved Change RequestsWork Performance InformationPerformance Reports

SCOPE

OUTPUTProject Scope Management Plan

OUTPUTProject Scope StatementRequested ChangesScope Mgmt Plan updates

OUTPUTWBSWBS DictionaryScope BaselineRequested ChangesProject Scope St updatesScope Mgmt Plan updates

OUTPUTAccepted deliverablesRequested ChangesRecommended Corrective actions

OUTPUTRequested ChangesRecommended Corrective ActionsProject Scope St updatesWBS updatesWBS dictionary updatesScope baseline updatesProject Mgmt plan updatesOPA updates

INTEGRATION

1 Develop Project CharterINPUT TT OUTPUT

Contract (if applicable) Project selection methods Project CharterProject statement of Work - benefit comparison

OPAEEF PMIS

Project Management MethodologyExpert Judgement

2INPUT TT OUTPUT

Project Charter Project Management Methodology Preliminary Scope StatementProject Statement of Work PMISOPA Expert JudgementEEF

3INPUT TT OUTPUT

Preliminary Scope Statement Project Management Methodology Project Management PlanProject Management Processes Expert JudgementOPA PMISEEF - Configuration Mgmt System

- Change Control System

4INPUT TT OUTPUT

Project Management Plan Project Management Methodology DeliverablesAdministrative Closure Procedure PMIS Work Performance InformationApproved Change Requests Requested Changes

Approved Defect Repair Implemented Defect RepairValidated Defect Repair Implemented Change Requests

5INPUT TT OUTPUT

Project Management Plan Earned Value Management ForecastsWork Performance Information Project Management Methodology Recommeded Change requestsRejected Change Requests PMIS Recommended Defect Repair

Expert Judgement

6 Integrated Change ControlINPUT TT OUTPUT

Project Management Plan Project Management Methodology Approved Change RequestsDeliverables PMIS Rejected Change RequestsWork Performance Information Expert Judgement Approved Defect RepairRequested Changes Validated Defect Repair

Recommended Defect Repair DeliverablesProject Mgmt plan updatesProject Scope St updates

7 Close ProjectINPUT TT OUTPUT

Project Management Plan Project Management MethodologyContract Documentation PMIS Contract Closure ProcedureDeliverables Expert Judgement Final product, service or resultWork Performance Information OPA updatesOPA - project filesEEF - Formal acceptance doc

- constrained optimization (mathematical)

Develop PreliminaryScope Statement

Develop Project Management Plan

Direct and Manage Project Execution

Approved Corrective & preventive actions

Implemented Corrective & preventive actions

Monitor and ControlProject Work

Recommended corrective andpreventive actions

Recommended corrective andpreventive actions

Approved corrective andpreventive actions

Administrative Closure procedure

- Project closure doc - Historical information

RITA PROCESS CHARTIntiating Planning Executing Monitoring and Controlling Closing

Select Project Manager Acquire Project Team Create closure procedures

Develop project scope statement Execute the PM Measure as per PM Complete Contract closure

Determine team Complete Product Scope

Divide large projects into phases Create WBS WBS Dictionary Do scope verification Gain formal acceptanceIdentify Stakeholders Create Actiivity lists Send and Receive Information Confirguration Mgmt Do final performance reporting

Document business need Create Network diagram Index and Archive records

Determine project objectives Estimate resource requirements Do continuous improvement Integrated Change Control

Document Assumptions and Constraints Estimate time and cost Follow processes Handover completed productDevelop Project Charter Determine Critical Path Do team building Risk audit Release ResourcesDevelop Preliminary Scope Statement Develop schedule Give Rewards and Recognition Manage Reserve

Develop Budget hold Progress Meetings Use issue logs

Conflict ResolutionAssign Roles and Responsibilites Request Seller Responses Measure team member performance

Select Sellers Report on performance

Create ForecastsIterations Adminsiter contractsDetermine what is to be procuredCreate procurement documents

Create Process Improvement plan

Gain formal approvalHold KickOff meeting

Determing how will to plan to manage - Parts of the PM

Measure against performancemeasurement baselines

Identify Company Culture and existing systems

Collect standards, metrics, processes and other historical Info

Determine variances and see if they warrant a change or corrective action

Determine if work is done to requirements

Recommend Corrective Actionsand request changes

Implement Approved corrective preventive actions and defectrepair and changes

Recommend Corrective, preventiveactions, defect repair and change requests

Update Lesson learned in Knowledge repositiory

Approve Corrective, preventiveactions, defect repair and change requests

Determing quality standards,metrics and processes to be used

Use Work Authorization Systems

Determine communicationrequirements

Identify Risk, Qualitative RiskAnalysis, Quantitative Risk Analysis, Risk Response plan

Finalize on the How to Execute and Control parts of the Parts of PM

Finalize PM and the performance measurement baselines

PROCESS GROUPS - KNOWLEDGE AREAS - PROCESSES

Process GroupsINITIATION PLANNING EXECUTION CLOSING

Knowledge Areas

1. INTEGRATION 1) Develop Project Charter 3) Develop Project Management Plan 4) Direct and Manage Project Execution 5) Monitor and Control Project Work 7) Close Project2) Develop Preliminary Scope Statement 6) Intergrated Change Control

2. SCOPE 1) Scope Planning 4) Scope Verification2) Scope Definition 5) Scope Control3) Create WBS

3. TIME 1) Activity Definition 6) Schedule Control2) Activity Sequencing3) Activity Resource Estimation4) Actvity Duration Estimation5) Schedule Development

4. COST 1) Cost Estimation 3) Cost Control2) Cost Budgeting

5. QUALITY 1) Quality Planning 2) Perform Quality Assurance 3) Perform Quality Control

6. HUMAN RESOURCE 1) Human Resource Planning 2) Aquire Project Team 4) Manage Project Team3) Develop Project Team

7. COMMUNICATIONS 1) Communications Planning 2) Information Distribution 3) Performance Reporting4) Manage Stakeholders

8. RISK 1) Risk Planning 6) Risk Monitoring and Control2) Risk Identification3) Qualitative Risk Analysis4) Quantitative Risk Analysis5) Risk Response Planning

9. PROCUREMENT 1) Plan Purchases and Acquisitions 3) Request Seller Responses 5) Contract Administration 6) Contract Closure2) Plan Contracting 4) Select Sellers

MONITORING &CONTROL

KNOWLEDGE AREAS and Processes

1) INTEGRATION 2) SCOPE1 Develop Project Charter 1 Scope Planning2 Develop Preliminary Scope Statement 2 Scope Definition3 Develop Project Management Plan 3 Create WBS4 Direct and Manage Project Execution 4 Scope Verification5 Monitor and Control Project Work 5 Scope Control6 Integrated Change Control7 Close Project

3) TIME 4) COST1 Activity Definition 1 Cost Estimation2 Activity Sequencing 2 Cost Budgeting3 Activity Resource Estimation 3 Cost Control4 Activity Duration Estimation5 Develop Schedule6 Schedule Control

5) QUALITY 6) HUMAN RESOURCE1 Quality Planning 1 Human Resource Planning2 Perform Quality Assurance 2 Aquire Project Team3 Perform Quality Control 3 Develop Project Team

4 Manage Project Team

7) COMMUNICATIONS 8) RISK1 Communications Planning 1 Risk Planning2 Information Distribution 2 Risk Identification3 Performance Reporting 3 Qualitative Risk Analysis4 Manage Stakeholders 4 Quantative Risk Analysis

5 Risk Response Planning6 Risk Monitoring and Control

9) PROCUREMENT1 Plan Purchase and Acquisitions2 Plan Contracting3 Request Seller Responses4 Select Sellers5 Contract Administration6 Contract Closure