PMP Processes Framework and Processes ITTO

Processes Framework and Processes ITTO

Process Framework as per PMBOK Initiation Planning Execution Monitoring &

ControlClosing

Integration Develop Project Charter

Develop Project Management Plan

Direct and Manage Work

Monitor & Control Project Work

Perform Integrated Change Management

Close Project or Phase

Scope Plan Scope Management

Collect Requirements

Define Scope Create WBS

Verify Scope Control

Scope

Time Plan Schedule Management

Define Activities

Sequence Activities

Estimate Activity Resources

Estimate Activity Duration

Develop Schedule

Control Schedule

Cost Plan Cost Management

Estimate Costs

Determine Budget

Control Costs

Quality Plan Quality Management

Perform Quality Assurance

Perform Quality Control

Human Resources

Develop Human Resource Plan

Acquire Project Team

Develop Project Team

Manage Project Team

Communications

Plan Communications Management

Manage Communications

Control Communications

Risk Plan Risk Management

Identify Risks Perform

Qualitative Risk Analysis

Perform Quantitative Risk Analysis

Plan Risk Responses

Control Risks

Procurement

Plan Procurement

Conduct Procurements

Administer Procurements

Close Procurements

Stakeholder Management

Identify Stakeholder

Plan Stakeholder Management

Manage Stakeholder Engagement

Control Stakeholder Engagement

RKS PMP Study Notes PMBOK Process Framework & ITTO Page 1


Rita Process Chart- Another look at Process Framework Initiation Planning Execution Monitoring &

ControlClosing

Identify Project Manager

Determine company culture and existing systems

Collect processes, procedures and historical information

Divide large project into phases

Understand the business case

Uncover initial requirements, assumptions, risks, constraints and existing agreements

Assess project and product feasibility within the given constraints

Create measureable objectives

Develop project charter

Identify stakeholders and determine their expectations, influence and impact

Determine how you will plan for each knowledge areas

Determine detailed requirements

Create project scope statement

Assess what to purchase and create procurement documents

Determine planning team

Create WBS and WBS dictionary

Create activities list

Create network diagram

Estimate resource requirement

Estimate time and cost

Determine critical path

Develop schedule

Develop budget Determine

quality standards, processes and metrics

Create process improvement plan

Determine all roles and responsibilities

Plan communications and stakeholder engagement

Perform risk identification, qualitative and quantitative risk analysis and risk response planning

Go back iteration

Finalise procurement documents

Create change management plan

Finalise the “how to execute and control” part of all management plans

Execute the work according to the PM plan

Produce product deliverables

Gather work performance data

Request changes

Implement only approved changes

Continuously improve

Follow processes

Determine whether processes are correct and effective (QA)

Perform quality audit

Acquire final team

Manage people Evaluate team

and individual performance

Hold team building activities

Give recognition and rewards

Use issue logs Facilitate

conflict resolution

Release resources as work is completed

Send and receive information and solicit feedback

Report on project performance

Manage Stakeholder engagement and expectations

Hold meetings Select sellers

Take action to control project

Measure performance against the performance measurement baseline

Measure performance against other metrics in the PM plan

Analyse and evaluate performance

Determine if variances warrant a corrective action or other change requests

Influence the factor that cause changes

Request changes

Perform integrated change control

Approve or reject changes

Update the PM plan and project documents

Inform stakeholders of the results of change requests

Monitor stakeholder engagement

Manage configuration

Create forecasts

Gain approval of interim deliverables from the customer

Perform quality Control

Perform risk reassessment and audits

Manage reserves

Control procurements

Confirm work is done to requirements

Complete procurement closure

Gain final acceptance of the product

Complete financial closure

Hand off complete product

Solicit feedback from the customer about the project

Complete final performance reporting

Index and archive records

Gather final lessons learned and update knowledge base


Develop realistic and final PM plan and performance measurement baseline

Gain formal approval of the plan

Hold kick off meeting


Integration Management

Process Group

Process Input Tools & Technique

Output

Initiation4.1 Develop Project Charter

Project statement of work (SOW)Business CaseAgreementsEnterprise environmental factorOrganisational process assets

Expert JudgementFacilitation techniques

Project Charter

Planning4.2 Develop Project Plan

Project charterOutput form planning processesEnterprise environmental factorOrganisational process assets

Expert judgementsFacilitation techniques

Project Management Plan

Execution

4.3 Direct and Manage Project Work

Project Management PlanApproved change requestsEnterprise environmental factorsOrganisation process assets

Expert JudgementProject Management Information Systems (PMIS)Meetings

DeliverablesWork performance dataChange requestsProject management plan updatesProject document updates

Monitoring & Control

4.4 Monitor and Control Project Works

Project Management PlanPerformance reportsEnterprise Environmental FactorsOrganisational Process AssetsValidated Changes

Expert JudgementAnalytical TechniquesProject Management Information SystemsMeetings

Change RequestsWork Performance reports Project management plan updatesProject document updates


4.5 Perform Integrated Change Control

Project management planWork performance information Change requestsEnvironmental FactorsOrganisational Process Assets

Expert JudgementChange control meetingsMeetings

Change control status updateProject management plan updatesProject document updates


Closing4.6 Closing Project or Phase

Project management planAccepted deliverablesOrganisational process assets

Expert JudgementAnalytical TechniquesMeetings

Final product/ service or resultOrganisation process assets updates

Scope ManagementProcess Group


Output

Planning

5.1 Plan Scope Management

Project Management PlanProject CharterEnterprise Environmental FactorsOrganisational Process Assets

Expert JudgementMeetings

Scope Management PlanRequirements Management Plan

Planning 5.2 Collect Requirements

Scope Management PlanRequirements Management Plan Stakeholder Management Plan Project CharterStakeholder Register

InterviewsFocus GroupsFacilitated WorkshopsGroup Creativity TechniquesGroup Decision Making TechniquesQuestionnaires and SurveysObservationsPrototypesBenchmarkingContext DiagramsDocument Analysis

Requirements DocumentationRequirements Traceability Matrix

Planning5.3 Define Scope

Scope Management PlanProject CharterRequirements DocumentationOrganisational Process Assets

Expert JudgementProduct Analysis Alternative Generation Facilitated Workshops

Project Scope StatementProject Documents updates

Planning 5.4 Create WBS Scope

Management PlanProject Scope StatementRequirements DocumentationEnterprise Environmental FactorsOrganisational

Decomposition Expert Judgement

Scope BaselineProjects Documentation updates


Process Assets


5.5 Verify Scope

Project Management PlanRequirements DocumentationRequirements Traceability MatrixVerified DeliverablesWork Performance Data

InspectionGroup Decision Making Techniques

Accepted DeliverablesChange RequestsWork Performance InformationProject Documentation Updates


5.6 Control Scope

Project Management PlanRequirements DocumentationRequirements Traceability MatrixWork Performance DataOrganisational Process Assets

Variance Analysis

Work Performance Information Change RequestsProject Management Plan UpdatesProject documents updatesOrganisational process assets updates


Time ManagementProcess Group


Output

Planning

6.1 Plan Schedule Management



Schedule Management Plan

Planning6.2 Define Activities

Schedule management planScope baselineEnterprise environmental factorsOrganisation process assets

Decomposition Rolling wave planningExpert judgement

Activity listActivity attributesMilestone list

Planning6.3 Sequence Activities

Schedule Management planActivity listActivity attributesMilestone listProject scope statementEnterprise environmental factorsOrganisational process assets

Precedence diagramming methodDependency determinationLeads and lags

Project schedule network diagramsProject documents updates

Planning6.4 Estimate Activity Resource

Schedule management plan Activity listActivity attributesResource calendarsRisk registerActivity costs elementEnterprise environmental factor Organisational process assets

Expert judgementAlternative analysisPublished estimating data Bottom up estimatingProject management software

Activity resource requirementsResource breakdown structure Project documents updates

Planning 6.5 Estimate Activity Duration

Schedule management plan

Expert judgementAnalogous estimatingParametric

Activity duration estimates Project documents


Activity listActivity attributesActivity resource requirementsResource calendarsProject scope statementRisk registerResource breakdown structure Enterprise environmental factorOrganisational process assets

estimatingThree point estimatingGroup decision making techniquesReserve analysis

update

Planning6.6 Develop Schedule

Schedule management planActivity listActivity attributesProject schedule network diagramsActivity resource requirementsResource calendarsActivity duration estimatesProject scope statementRisk registerProject staff assignmentsResource breakdown structure Enterprise environmental factorOrganisational process assets

Schedule network analysisCritical path methodCritical chain methodResource optimisation techniquesModelling techniquesLeads and lagsSchedule compressionScheduling tool

Schedule baselineProject scheduleSchedule data Project calendars Project management plan updatesProject documents updates


6.7 Control Schedule Project

management planProject scheduleWork performance data Project calendars Schedule data Organisational process assets

Performance reviewsProject management softwareResource optimisation techniquesModelling techniquesLeads and lagsSchedule compression Scheduling tool

Work performance information Schedule forecastsChange requests Project management plan updatesProject documents updatesOrganisational process assets updates



Cost Management

Process Group


Output

Planning

7.1 Plan Cost Management



Cost Management Plan

Planning7.2 Estimate Costs

Cost Management Plan Human resources planScope baselineProject scheduleRisk registerEnterprise environmental factorOrganisational process assets

Expert judgementAnalogous estimatingParametric estimatingBottom-up estimatingThree point estimating Reserve analysisCost of qualityProject management softwareVendor bid analysisGroup decision making techniques

Activity cost estimatesBasis of estimateProject documents update

Planning7.3 Determine Budget

Cost management planScope baselineActivity cost estimatesBasis of estimateProject schedule Resource calendarsRisk registerAgreementsOrganisational process assets

Cost aggregationReserve analysisExpert judgementHistorical relationshipFunding limit reconciliation

Cost baselineProject funding requirementsProject documents update


7.4 Control Costs Project

management planProject funding requirementsWork performance dataOrganisational

Earned value managementForecastingTo complete performance index (TCPI)Performance reviews

Work performance informationCost forecastsChange requests Project management plan updatesProject


process assets

Project management softwareReserve analysis

documents updateOrganisational process assets update


Quality Management

Process Group


Output

Planning

8.1 Plan Quality Management

Project management planStakeholder registerRisk registerRequirements documentationEnterprise environmental factorsOrganisational process assets

Cost benefit analysisCost of qualitySeven basic quality toolsBenchmarkingDesign of experimentsStatistical samplingAdditional quality planning toolsMeetings

Quality management planProcess improvement planQuality metricsQuality checklistsProject documents update

Execution

8.2 Perform Quality Management

Quality management planProcess improvement planQuality metricsQuality control measurementsProject documents

Quality management and control toolsQuality auditsProcess analysis

Change requestsProject management plan updatesProject documents updatesOrganisational process assets updates


8.3 Perform Quality Control

Project management plan Quality metricsQuality checklistWork performance dataApproved change requestsDeliverablesProject documentsOrganisational process assets

Seven basic quality tools Statistical samplingInspectionApproved change requests review

Quality control measurementsValidated changesVerified deliverablesWork performance informationChange requestsProject management plan updatesProject documents updatesOrganisational process assets updates


Human Resources Management

Process Group


Output

Planning

9.1 Develop Human Resource Plan

Project Management planActivity resource requirementEnterprise environmental factorsOrganisational process assets

Organisation chart and position descriptionsNetworkingOrganisation theoryExpert judgementMeetings

Human resource management plan

Execution

9.2 Acquire Project Team

Human resource management planEnterprise environmental factorOrganisational process assets

Pre assignmentNegotiationAcquisitionVirtual teamsMulti criteria decision analysis

Project staff assignmentsResource calendarsProject management plan updates

Execution

9.3 Develop Project Team

Human resource management planProject staff assignmentsResource calendars

Interpersonal skillsTrainingTeam building activitiesGround rulesColocationRecognition and rewardsPersonal assessment tools

Team performance assessmentsEnterprise environmental factors updates

Execution

9.4 Manage Project Team

Human resource management planProject staff assignmentsTeam performance assessmentsIssue logWork performance reportsOrganisational process assets

Observation and conversationProject performance appraisalsConflict managementInterpersonal skills

Change requestsProject management plan updatesProject documents updatesEnterprise environmental factors updatesOrganisational process assets updates


Communication Management

Process Group


Output

Planning

10.1 Plan Communications Management

Project management planStakeholder registerEnterprise environmental factorsOrganisational process assets

Communication requirement analysisCommunication technologyCommunication modelsCommunication methodsMeetings

Communications management planProject documents updates

Execution10.2 Manage Communications

Communications management plan Work performance reportsEnterprise environmental factorsOrganisational process assets

Communication technologyCommunication models Communication methodsInformation management systemsPerformance reporting

Project communicationsProject management plan updatesProject documents updatesOrganisational process assets updates


10.3 Control Communications

Project management planProject communications Issue logWork performance dataOrganisational process assets

Information management systemsExpert JudgementMeetings

Work performance informationChange requestsProject management plan updatesProject documents updates Organisational process assets updates


Risk ManagementProcess Group

Process Input Tools & Technique Output

Planning

11.1 Plan Risk Management

Project management planProject charterStakeholder registerEnterprise environmental factorsOrganisational process assets

Analytical techniquesExpert judgementMeetings

Risk management plan

Planning11.2 Identify Risks

Risk management planCost Management planSchedule management plan Quality management planHuman resource management plan Scope baselineActivity cost estimatesActivity duration estimatesStakeholder registerProject documentsProcurement documentsEnterprise environmental factorsOrganisational process assets

Documentation reviewsInformation gathering techniquesChecklist analysisAssumptions analysisDiagramming techniquesSWOT analysisExpert judgement

Risk Register

Planning 11.3 Perform Qualitative Risk Analysis

Risk management planScope baselineRisk registerEnterprise environmental factorsOrganisational process assets

Risk probability and impact assessment Probability and impact matrixRisk data quality assessmentRisk categorisationRisk urgency assessment

Project documents updates


Expert judgement

Planning

11.4 Perform Quantitative Risk Analysis

Risk management planCost management planSchedule management planRisk registerEnterprise environmental factorsOrganisational process assets

Data gathering and representation techniquesQuantitative risk analysis and modelling techniques Expert judgement

Project documents updates

Planning11.5 Plan Risk Responses

Risk management planRisk register

Strategies for negative risks or threatsStrategies for positive risks or opportunitiesContingent response strategiesExpert judgement

Project management plan updatesProject documents updates


11.6 Control Risks

Project management plan Risk registerWork performance dataWork performance reports

Risk assessment Risk auditsVariance and trend analysisTechnical performance measurement Reserve analysisMeetings

Work performance informationChange requestsProject management plan updatesProject documents updatesOrganisational process assets updates


Procurement Management

Process Group


Output

Planning

12.1 Plan Procurement Management

Project management planRequirements documentationRisk registerActivity resource requirementsProject scheduleActivity cost estimatesStakeholder registerEnterprise environmental factorsOrganisational process assets

Make or buy analysisExpert judgementMarket researchMeetings

Procurement management plan Procurement statement of worksProcurement documentsSource selection criteriaMake or buy decisionsChange requestsProject documents updates

Execution12.2 Conduct Procurements

Procurement management planProcurement documents Source selection criteriaSeller proposalsProject documentsMake or buy decisions Procurement statement of workOrganisational process assets

Bidder conference Proposal evaluation techniquesIndependent estimatesExpert judgementAdvertisingAnalytical TechniquesProcurement negotiations

Selected sellerAgreementsResource calendarsChange requests Project management plan updatesProject documents updates


12.3 Administer Procurements

Project management planProcurement documentsAgreementsApproved change requestsWork performance reportsWork performance data

Contract change control systemProcurement performance reviewsInspection and auditsPerformance reporting Payment systemsClaims administration Record management system

Work performance informationChange requestsProject management plan updatesProject documents updatesOrganisational process assets updates


Closing12.4 Close Procurements

Project management planProcurement documents

Procurement auditsProcurement negotiations Records management system

Closed procurementsOrganisational process assets udpates


Stakeholder Management

Process Group


Output

Initiation

13.1 Identify Stakeholders

Project charterProcurement documentsEnterprise environmental factorsOrganisational process assets

Stakeholder analysisExpert judgementMeetings

Stakeholder register

Planning

13.2 Plan Stakeholder Management

Project management plan Stakeholder registerEnterprise environmental factorsOrganisational process assets

Expert judgementMeetingsAnalytical techniques

Stakeholder management planProject documents updates

Execution

13.3 Manage Stakeholder Engagement

Stakeholder management planCommunications management plan Change logOrganisational process assets

Communication methodsInterpersonal skillsManagement skills

Issue logChange requests Project management plan updatesProject documents updatesOrganisational process assets updates


13.4 Control Stakeholder Engagement

Project management planIssue logWork performance data Project documents

Information management systemsExpert judgement Meetings

Work performance information Change requestsProject management plan updatesProject documents updatesOrganisational process updates

