Florida Clerks of Court
& Comptrollers Alachua………………………..J.K. "Buddy" Irby
Baker………………………………..Stacie Harvey
Bay…………………………………………Bill Kinsaul
Bradford……………………………..Ray Norman
Brevard…………………………………….Scott Ellis
Broward………………………..Howard Forman
Calhoun………………….………...Carla A. Hand
Charlotte………………………..Barbara T. Scott
Citrus……………………………………Angela Vick
Clay…………………………………...Tara S. Green
Collier…………………………….Dwight E. Brock
Columbia……………………….P. DeWitt Cason
DeSoto………………………...Nadia Daughtrey
Dixie………………………………….Dana Johnson
Duval………………………………..Ronnie Fussell
Escambia…………………………...Pam Childers
Flagler……………………………Gail Wadsworth
Franklin…………………….Marcia M. Johnson
Gadsden……………………...Nicholas Thomas
Gilchrist……….…………………...Todd Newton
Glades……………………….…Sandra H. Brown
Gulf…………………………………Rebecca Norris
Hamilton……………………….W. Greg Godwin
Hardee……………………………Victoria Rogers
Hendry…………………………….Barbara Butler
Hernando……………….Donald C. Barbee, Jr.
Highlands…………………………Bob Germaine
Hillsborough…………………………….Pat Frank
Holmes………………………………..Kyle Hudson
Indian River……………….…..Jeffrey R. Smith
Jackson…………………….Dale Rabon Guthrie
Jefferson……………………………….Kirk Reams
Lafayette……………………………….Ricky Lyons
Lake………………………………………….Neil Kelly
Lee……………………………………Linda Doggett
Leon………………………………………..Bob Inzer
Levy…………………………………….Danny Shipp
Liberty…………………………..Kathleen Brown
Madison………………………………Tim Sanders
Manatee…………..……..Angelina Colonneso
Marion………………………David Ellspermann
Martin……………..………...Carolyn Timmann
Miami-Dade……………………….Harvey Ruvin
Monroe……………………………..Amy Heavilin
Nassau……………………………..John Crawford
Okaloosa…………………………….JD Peacock II
Okeechobee……………….Sharon Robertson
Orange……………......Tiffany Moore Russell
Orange Comptroller…...Martha O. Haynie
Osceola………………………Armando Ramirez
Palm Beach……………………..Sharon R. Bock
Pasco………………………………Paula S. O'Neil
Pinellas…………………………………..Ken Burke
Polk………………………...Stacy M. Butterfield
Putnam…………………………………..Tim Smith
St. Johns…………………………..Hunter Conrad
St. Lucie…………………...…….Joseph E. Smith
Santa Rosa…………………Donald C. Spencer
Sarasota……………………….Karen E. Rushing
Seminole……………………..Maryanne Morse
Sumter……………………………Gloria Hayward
Suwannee…………………………….Barry Baker
Taylor……………………….Annie Mae Murphy
Union………………………………..Kellie Connell
Volusia………………………….Diane Matousek
Wakulla…………………….Brent X. Thurmond
Walton………………………………….Alex Alford
Washington……………………………..Lora Bell
2
Floor Plan
Registration……………………………………………………………………………….……..West Registration Desk
Solutions Lounge……………………………………….………………………………….……………...……..Palms A&B
General Session……………………………………….……….………………....………………………………..…Palms C
Finance Track………………………………………….……………………...…………………………………..…...Palms D
Inspector General/Internal Audit Track………………………………………………………….…..……..Palms E
Technology Track………………………………………………………………………………………………….…..Palms F
Executive Session…………………………………………………………………………………………..….……..Palms G
FCCC Hosted Lunch………………………………………………………………………………..…Magnolia Ballroom
Clerks Only Lunch……………………………………………………………………………………………..Cypress 4&5
Presidents Reception……………………………………………………………………….…………Key West Terrace
** The Key West Terrace is located on the first floor, one floor up from the hotel lobby
3
Meeting Schedule
Tuesday, February 16 8:30 a.m.—10:00 a.m. CCIS COMMITTEE MEETING —Magnolia A 10:00 a.m.—12:00 p.m. TECHNOLOGY COMMITTEE MEETING—Magnolia B 12:00 p.m.—1:00 p.m. CLERICUS COMMITTEE MEETING —Palms A 1:00 p.m.—3:00 p.m. COMMUNICATIONS COMMITTEE MEETING —Magnolia A 3:00 p.m.—5:00 p.m. CCOC EXECUITVE COUNCIL MEETING —Magnolia B 3:00 p.m.—5:00 p.m. EARLY REGISTRATION —West Registration Desk Wednesday, February 17 6:30 a.m.—9:30 a.m. BREAKFAST —Hotel Lobby 7:00 a.m.—5:00 p.m. REGISTRATION —West Registration Desk 8:00 a.m.—5:00 p.m. SOLUTIONS LOUNGE —Palms A&B 8:20 a.m.—10:00 a.m. GENERAL SESSION —Palms C 10:00 a.m.—10:20 a.m. MID-MORNING BREAK —Palms Foyer 10:20 a.m.—5:00 pm. INSPECTOR GENERAL/INTERNAL AUDIT TRACK —Palms E 10:20 a.m.—5:00 pm. FINANCE TRACK —Palms D 10:20 a.m. —5:00 p.m. TECHNOLOGY TRACK —Palms F 12:00 p.m. —1:00 p.m. FCCC HOSTED LUNCH —Magnolia Ballroom 12:00 p.m. —1:00 p.m. CLERKS ONLY LUNCH —Cypress 4&5 1:20 p.m. —5:00 p.m. EXECUTIVE SESSION —Palms G 3:00 p.m.—3:20 p.m. MID-AFTERNOON BREAK —Palms Foyer 5:30 p.m.—6:30 p.m. PRESIDENT’S RECEPTION —Key West Terrace Thursday, February 18 6:30 a.m.—9:30 a.m. BREAKFAST —Hotel Lobby 7:00 a.m.—5:00 p.m. REGISTRATION—West Registration Desk 8:00 a.m.—5:00 p.m. SOLUTIONS LOUNGE—Palms A&B 8:20 a.m.—5:00 p.m. INSPECTOR GENERAL/INTERNAL AUDIT TRACK —Palms E 8:20 a.m.—5:00 pm. FINANCE TRACK —Palms D 8:20 a.m.—10:00 a.m. TECHNOLOGY SUBCOMMITTEE MEETING —Palms F 10:20 a.m.—5:00 pm. TECHNOLOGY TRACK —Palms F 10:00 a.m.—10:20 a.m. MID-MORNING BREAK—Palms Foyer 12:00 p.m. —1:00 p.m. LUNCH ON YOUR OWN 12:00 p.m.—1:00 p.m. JUSTICE PARTNERS COMMITTEE MEETING —Cypress 1 1:00 p.m. —3:00 p.m. ODYSSEY COUNTIES OF FLORIDA MEETING —Cypress 2 3:00 p.m.—3:20 p.m. MID-AFTERNOON BREAK—Palms Foyer Friday, February 19 6:30 a.m.—9:30 a.m. BREAKFAST —Hotel Lobby 7:30 a.m.—10:00 a.m. REGISTRATION—West Registration Desk 8:20 a.m.—10:00 a.m. FINANCE TRACK —Palms D 8:30 a.m. —11:30 a.m. DISTRICT V CAUCUS—Cypress 1
4
Agenda
WEDNESDAY, FEBRUARY 17 6:30 a.m. – 9:30 a.m. Breakfast at Your Leisure (Hotel Lobby) 7:00 a.m. – 5:00 p.m. Registration (West Registration Desk) 8:20 a.m. – 10:00 a.m. General Session – (Palms C) 8:40 a.m. – 9:20 a.m. National Economic Update In this presentation, you will ask and answer five questions about the US
economy in 2016. From the labor market to the housing market, across inflation and the Fed, participants will leave with a theory of prediction and a sense of Payden & Rygel’s 2016 economic outlook.
Presenter: Peter W. Beer, VP, Economist, Payden & Rygel Investment Management 9:20 a.m. – 10:00 a.m. State of Florida Economic Update The US economy has been ensconced in an under-performing expansion
for six and a half years now. Recent data suggests little positive change but also no recession on the horizon. Fortunately, Florida is among the stronger states. In this session you will learn why we believe Florida is well situated to continue exceptional growth over the next few years as the economy shifts to a new monetary and political environment.
Presenter: Gregory Miller, Chief Economist, SunTrust Bank 10:00 a.m. – 10:20 a.m. Mid-Morning Break (Palms Foyer)
Inspector General/Internal Audit Track – (Palms E)
10:20 a.m. – 12:00 p.m. Using Benford's Law for Fraud Detection and Auditing This session, is designed to show auditors and other data analysts how to
run Benford’s Law on a regular basis to create a continuous auditing process.
Presenter: Don Sparks, CIA, CISA, CRMA, Vice President, Audimation Services Inc.
12:00 p.m. – 1:00 p.m. FCCC HOSTED LUNCHEON (Magnolia Ballroom) 1:20 p.m. – 3:00 p.m. Understanding Your Data and Best Practices in Data Analytics
This course will feature a live demonstration using IDEA of how to understand your data. In addition, this course will cover best practices in performing data analytics using IDEA.
Presenter: Lance Schmidt, Principal, CliftonLarsonAllen, LLP
5
Agenda
WEDNESDAY, FEBRUARY 17, cont’d
Inspector General/Internal Audit Track – (Palms E) 3:00 p.m. – 3:20 p.m. Mid-Afternoon Break (Palms Foyer) 3:20 p.m. – 5:00 p.m. Becoming a Better Data Analyst: Achievable Ideas and Analytics That
Can Yield Better Results Data mining or analytics is a topic that goes beyond any specific vendor or
technology. One of the main goals for audit analysis technology is to help and guide auditors and investigators to become better data analysts. The software used, although still important, is secondary.
This presentation will walk through a few different audit analysis
scenarios using some of the unique capabilities of Arbutus. The goal will be to give some ideas on new or easier type of analysis and how audit specific software can make you a better data analyst.
Presenter: Brad Thiessen, Director of Client Services, Arbutus Software Inc.
5:30 p.m. – 6:30 p.m. PRESIDENT’S RECEPTION (Key West Terrace)
Finance Track – (Palms D)
10:20 a.m. – 12:00 p.m. Best Practices: Collections/Payment Plans In this session, you will learn the history of why we are who we are, why
we recently revised the BP, pending legislation that affects collections and how the BP helps with our goal of increasing collection revenue. There will also be a discussion on the collections checklist within the BP.
Panelist(s): Gypsy Bailey, General Counsel/Court Director, Leon County Clerk's Office Louis Tomeo, Director, Criminal Court Services, Palm Beach County Clerk & Comptroller’s Office
12:00 p.m. – 1:00 p.m. FCCC HOSTED LUNCHEON (Magnolia Ballroom)
6
Agenda
WEDNESDAY, FEBRUARY 17, cont’d
Finance Track – (Palms D)
1:20 p.m. – 3:00 p.m. Best Practice: Unclaimed Funds and Reopen Civil Cases This session will cover the types of unclaimed monies held by the Clerk,
both court and administrative funds. The interplay between sections 43.19, 116.21, and 717.117 will be discussed as well as issues recently raised by the Department of Financial Services about reporting. There will be an open discussion of methods of tracking adjudicated verses non-adjudicated registry funds and 717 funds also in the registry. Some of the problematic situations will be identified and options provided to achieve resolution with the discrepancies with the Department of Financial Services. This session will also review when it is appropriate to assess more than the $50 reopen fee and when it is not.
Panelist(s): Kathleen Savor, Director of Court Operations, Palm Beach County Clerk & Comptroller’s Office
Jean Sperbeck, General Counsel, Alachua County Clerk's Office Amy Stein, Tax Deeds & Foreclosure Manager, Palm Beach County Clerk & Comptroller’s Office
3:00 p.m. – 3:20 p.m. Mid-Afternoon Break (Palms Foyer) 3:20 p.m. – 5:00 p.m. A Discussion About Internal Controls This session will incorporate a discussion about the importance of
internal controls, and will cover the following: What are internal controls? COSO internal controls framework Internal controls risk assessment Designing internal controls Testing internal controls
Presenter(s): Clarissa Clark, Risk Assurance Manager,
PricewaterhouseCoopers, LLP Giselle Read, Risk Assurance Director,
PricewaterhouseCoopers, LLP 5:30 p.m. – 6:30 p.m. PRESIDENT’S RECEPTION (Key West Terrace)
7
Agenda
WEDNESDAY, FEBRUARY 17, cont’d
Technology Track – (Palms F)
10:20 a.m. – 12:00 p.m. How Do I Start?—Best Practices for Planning and Implementing an Electronic Document Management Project
In this session, you will learn about the best practices for implementing an electronic document or record management program to include:
Where and how to get started Departmental needs gathering
How to best organize files
What should and shouldn't be digitized
How to get buy in from the organization
Presenter: Logan Di Liello, Senior Account Executive, CDIA+, MCCi Innovations
12:00 p.m. – 1:00 p.m. FCCC HOSTED LUNCHEON (Magnolia Ballroom)
1:20 p.m. – 3:00 p.m. Understanding Your Data and Best Practices in Data Analytics
[(Inspector General Track) (Palms E)] This course will feature a live demonstration using IDEA of how to
understand your data. In addition, this course will cover best practices in performing data analytics using IDEA.
Presenter: Lance Schmidt, Principal, CliftonLarsonAllen, LLP . 3:00 p.m. – 3:20 p.m. Mid-Afternoon Break (Palms Foyer) 3:20 p.m. – 5:00 p.m. Technology Roundtable This session will cover all forms of business intelligence and analytics
including shared issues and concerns, such as security, accessibility, risk and exposure.
Facilitator: Brent R. Holladay, Chief Deputy, Information Resources, Lake County Clerk's Office 5:30 p.m. – 6:30 p.m. PRESIDENT’S RECEPTION (Key West Terrace)
Executive Track – (Palms G)
12:00 p.m. – 1:00 p.m. CLERKS/COMPTROLLERS ONLY LUNCHEON (Cypress 4 & 5)
1:20 p.m. – 5:00 p.m. EXECUTIVE SESSION (Clerks Only) - (Palms G) 5:30 p.m. – 6:30 p.m. PRESIDENT’S RECEPTION (Key West Terrace)
8
Agenda
THURSDAY, FEBRUARY 18
6:30 a.m. – 9:30 a.m. Breakfast at Your Leisure (Hotel Lobby) 7:00 a.m. – 5:00 p.m. Registration (West Registration Desk)
Inspector General/Internal Audit Track – (Palms E)
8:20 a.m. – 10:00 a.m. Inspector General/Internal Audit Roundtable Auditors face similar situations in the various counties they audit. This
session will have a discussion of an audit by three separate audit/IG organizations that have significant results. The discussion will include unique audit procedures performed and conditions found during the audit. The objective is to assist other auditors to consider the risk of these audit entities and unique audit procedures they may employ to determine whether similar conditions exist.
Facilitator: Bob Melton, Inspector General, Lake County Clerk's Office
10:00 a.m. – 10:20 a.m. Mid-Morning Break (Palms Foyer) 10:20 a.m. – 12:00 p.m. Tips for Best Usage of Electronic Work Papers In this session, you will hear a brief, high-level overview of TeamMate AM,
understand key benefits of the product components, show how the product can maximize efficiencies and learn the critical phases for a successful implementation of audit management software.
Presenter: Pamela McCoy, CPA, CIA, CISA, Director, Federal Government Practice, TeamMate, Wolters Kluwer 12:00 p.m. – 1:00 p.m. LUNCH (On Your Own) 9
Agenda
THURSDAY, FEBRUARY 18, cont’d
Inspector General/Internal Audit Track – (Palms E)
1:20 p.m. – 3:00 p.m. Audits to Go In this session, various counties will provide a high-level overview of
recently performed special audits. The types of audits are as follows: Lake County’s Road Operations Audit Pinellas County’s Animal Services Audit Pasco County’s Utilities Billing Audit
The counties will discuss the objectives of the audit; procedures; findings; and results.
Panelist(s): The Honorable Paula O’Neil, Ph.D., Clerk of Court &
Comptroller, Pasco County
Hector Collazo Jr., Inspector General/Chief Audit Executive,
Pinellas County Clerk's Office
Bob Melton, Inspector General, Lake County Clerk's Office
Patrice Monaco-McBride, Inspector General, Director of Division of Inspector General, Pasco County Clerk's Office
Josseibel Vazquez-Gonzalez, Auditor, Division of Inspector General, Pasco County Clerk's Office
3:00 p.m. – 3:20 p.m. Mid-Afternoon Break (Palms Foyer) 3:20 p.m. – 5:00 p.m. Key areas that Clerks’ Offices should focus when it comes to Fraud In this session, you will learn common areas that continuous and planned audits will mitigate potential fraud:
Acceptance of Credit Cards For Payments Unannounced Audits of Petty Cash, Jury, Change Funds, Etc. County’s Purchasing Card (P-Card) Audits of Selected County Service & Maintenance Contracts Unannounced Audits of the Existing Bank Accounts Observations of Annual Physical Inventory of Fixed Assets Identify Departments With Consumer Products Continuous Audits of Driver and Vehicle Information Database
(DAVID) Audits of Selected Construction Contracts Guardianship Investigations
Presenter: Hector Collazo Jr., Inspector General/Chief Audit Executive, Pinellas County Clerk's Office
10
Agenda
THURSDAY, FEBRUARY 18, cont’d
Finance Track – (Palms D) 8:20 a.m. – 10:00 a.m. CCOC Revenues Training This session will be a fun Jeopardy Game that will challenge the
knowledge of participants about the Clerk’s court-related trust fund revenues, including their knowledge of statutes, uniform accounting system, and collection performance.
Presenters: The Honorable Tara Green, Clerk of Court, Clay County John Dew, Executive Director, Clerks of Court Operations
Corporation Doug Isabelle, Deputy Executive Director, Clerks of Court
Operations Corporation Joe Valentino, Finance Services Director, Palm Beach County Clerk & Comptroller’s Office
10:20 a.m. – 12:00 p.m. Understanding current workload, revenue, and cost driver metrics The presentation will focus on the independent workload analysis project
completed in November and December, 2015 . The project was an analytical examination of workload of the Clerks and the impact of changes to the cost and revenue base. While cases processed have decreased over the past five years statewide, the empirical data supports the workload has not decreased over the same time period. The project also analyze variations of cost and revenue drivers across the Clerk’s offices. The purpose of the presentation will be to review the results of the consultants work and summarize the key factors that have caused an increase in workload , and revenue and cost drivers (largely driven by factors beyond the Clerk control ) impacting Clerk’s revenues and costs.
Presenter(s): The Honorable Stacy Butterfield, CPA, Clerk of Court, Polk County
The Honorable Karen Rushing, Clerk of Court, Sarasota County
The Honorable Carolyn Timmann, Clerk of Court, Martin County
12:00 p.m. – 1:00 p.m. LUNCH (On Your Own)
1:20 p.m. – 3:00 p.m. Voluntary disclosure of debt/Popular annual financial report This session will cover the importance of voluntary disclosure of non-
bonded debt (bank loans, debt other than bonds, state revolving loans, etc.).
Presenter: Paul Wunderlich, Director of Finance and Accounting, Orange County Comptrollers’ Office
11
Agenda
THURSDAY, FEBRUARY 18, cont’d 3:00 p.m. – 3:20 p.m. Mid-Afternoon Break (Palms Foyer)
Finance Track – (Palms D)
3:20 p.m. – 5:00 p.m. Payroll Tax Rules, Employee Benefits, and State and Federal Income
Tax Reporting This session will discuss the treatment of various taxable and excluded
Fringe Benefits and Nonqualified Deferred Compensation plans (for governmental and tax-exempt employers) as the medium for addressing payroll tax withholding and reporting requirements. This session will also briefly note other related tax treatment, such as state unemployment taxes and the treatment of qualified and nonqualified deferred compensation amounts earned in other states and paid after an individual is a resident of Florida.
Presenter: Karen Field, Principal, KPMG Washington National Tax Practice Compensation & Benefits Group
8:20 a.m. – 10:00 a.m. Technology Subcommittee Meeting 10:00 a.m. – 10:20 a.m. Mid-Morning Break (Palms Foyer)
Technology Track – (Palms F)
10:20 a.m. – 12:00 p.m. Information and Network Security Introduction to and implementation of security; identification and
responses to incidents; and behavioral analysis. Presenter: Cyber Special Agent, FBI
12:00 p.m. – 1:00 p.m. LUNCH (On Your Own) 3:00 p.m. – 3:20 p.m. Mid-Afternoon Break (Palms Foyer) 3:20 p.m. – 5:00 p.m. Understanding PCI Assessments and Certification This session will cover the following:
About the Council Protecting Payment with PCI 2016 Updates Educational Resources and Training Involvement Opportunities
Presenter: Mark Mrotek, Certification Programs Manager, PCI Security Standards Council 12
Agenda
FRIDAY, FEBRUARY 19 6:30 a.m. – 9:30 a.m. Breakfast at Your Leisure (Hotel Lobby) 7:30 a.m. – 10:00 a.m. Registration (West Registration Desk)
Finance Track – (Palms D)
8:20 a.m. – 10:00 a.m. Finance Roundtable
The Department of Revenue Indirect Cost Rate Study Panelist(s): Barbara Scott, Clerk of Court, Charlotte County Bill Day, Clerk Finance Officer, Sarasota County Clerk’s Office
New Compliance procedures for Article V regarding Alimony and Child Support Payments
Discussion on compliance steps for Article V regarding identification of delinquent accounts
Internal controls deterioration with an aging population of the workforce
Panelist: Bert Martinez, CPA, Purvis, Gray and Company, LLP
Best Practices for providing accurate and complete Assessment & Collections report data
Panelist: Alex Nicholas, Strategic Programs Manager, Florida Court Clerks & Comptrollers
End of Conference
15
Notes
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
16
Agenda
Save the Dates
2016 Summer Conference
June 27 - 30
Rosen Shingle Creek
9939 Universal Blvd.
Orlando, Florida 32819
2016 Fall Conference
November 15-17
The Grand Sandestin
9300 Emerald Coast Pkwy W
Destin, Florida 32550
Funding for the Clerks of Court education program is provided by the Florida Clerks of Court Operations Corporation. An additional grant is also provided by the Florida
Local Government Investment Trust.