QSS, LLC Quality Support Service 706-773-3447
WRITTEN BY: RUSSELL FRAYER 3/23/2009
BRINGING A TOOLING PROJECT IN ON TIME
TOOL TRACKING SOLUTIONS
TOOL TRACKING SOLUTIONS WHAT IS NEEDED TO BRING A PROJECT IN ON TIME
A TRACKING DOCUMENT THAT IS SELF EXPLANITORY
AVAILABLE “KEY INFORMATION” FOR ALL PARTIES
PROJECT VISUALIZATION ON TIMING AND STATUS
DETAILED TRACKING AND CLOSURE OF ISSUES
ARE YOUR TRACKING DOCUMENTS
SELF EXPLANITORY HAVE ALL THE NESSECARY INFORMATION USE VISUAL COMMUNICATION
TOOL TRACKING SOLUTIONS USE SIMPLE AND LESS COMPLEX TRACKING DOCUMENTS
TOOL TRACKING DOCUMENTS ARE NOTORIOUS FOR BEING …
COMPLEX & DIFFICULT FOR MOST OR ALL TO READ
INSUFFCIENT AT GIVING “KEY INFORMATION”
DIFFICULT FOR USERS TO COMPLETE
DOES YOUR TRACKING DOCUMENT
PROVIDE VISUAL INFORMATION SHOW THE NECCESARY BUT “KEY INFORMATION” EASY TO COMPLETE
NON VISUAL “COMPLEX” TIMELINE
TOOL TRACKING SOLUTIONS AFTER REVIEWING THE LAST SLIDE ASK YOURSELF
WHAT WAS THE PROJECT ABOUT
HOW WOULD YOU CONTACT SOMEONE
WHERE WERE THEY IN THE PROJECT
WERE THEY ON SCHEDULE
YOUR TRACKING DOCUMENT SHOULD
BE INFORMATIVE DISPLAY KEY INFORMATION W/O SEARCHING FOR IT LET EVEYONE KNOW IF THERE IS A CONCERN
TOOL TRACKING SOLUTIONS THINGS TO REMEMBER WHEN TRACKING A TOOL
DOCUMENTS NEED MAINTENANCE …
WHO WILL MAINTAIN THE DOCUMENTS
WHAT ARE THE SKILL LEVELS NEEDED
WHAT ARE THE VARIOUS BUILD PHASES
IS YOUR TRACKING DOCUMENT
EASY TO MAINTAIN EASY TO COMPLETE AND CAN BE VISUALLY FOLLOWED HAVE PRE-DEFINED PHASES OR STEPS
WHEN ASSIGNING THE PROJECT WHO WILL HANDLE IT
PURCHASING
ENGINEERING
QUALITY
TOOLING DEPARTMENT
DO THEY HAVE ADEQUATE TIME TO HANDLE THE PROJECT
DO YOU HAVE THE RIGHT PEOPLE
TO LAUNCH A TOOLING PROJECT EFFECTIVELY ARE THEY QUALIFIED TO WALK IT THROUGH THE PROCESS DO THEY HAVE THE EXPERIENCE AND TIME
TOOL TRACKING SOLUTIONS
TOOL TRACKING SOLUTIONS
DO THEY HAVE THE NECESSARY QUALIFICATIONS
TECHNICAL SKILLS Tooling, Project Mgmt, GD&T, Supplier Skills
MANUFACTURING SKILLS Machining, Molding, Casting, Welding, Assy
COMMUNICATION SKILLS Can See End Results Interface between Supplier, Engineering, Management Offer Solutions When Needed
DO YOU HAVE THAT PERSON
DOES HE / SHE HAVE THE RIGHT SKILLS TO SUCCEED A PROVEN TRACK RECORD DO THEY HAVE THE BACKGROUND
TOOL TRACKING SOLUTIONS WHAT INFORMATION WILL THEY NEED TO SUCCEED
WHO IS ON THE PROJECTHow do you contact the team
WHEN ARE PARTS NEEDEDHow many parts are neededIs there a P.O.
WHAT PROGRAM IS THIS FORAre the prints and CAD files up to dateWhat level are they
WHO IS THE BUYER
DOES YOUR TRACKING DOCUMENT
HAVE KEY CONTACT INFORMATION SHOW YOU WHEN PARTS ARE NEEDED OR HOW MANY SHOW YOU WHEN INFORMATION IS AT THE CORRECT LEVEL
TOOL TRACKING SOLUTIONS WHAT INFORMATION IS NEEDED FOR REVIEW
HOW DO YOU KNOW WHEN THERE IS A DELAYIS IT TOO LATE WHEN YOU FIND OUT
HOW FAR ALONG IS THE PROJECTIS IT DESIGNEDIS THE MATERIAL PURCHASED
WHY IS THERE A DELAYIS THERE A PLAN TO BRING IT BACK ON TRACKDID THE PROJECT PROGRESS FROM WEEK TO WEEK
DOES YOUR TRACKING DOCUMENT
VISUALLY SHOW YOU WHEN THERE IS PROGRESS SHOW YOU WHERE THE DELAY IS ALLOW THE MEANS TO EVEN ASK THE RIGHT QUESTIONS
TOOL TRACKING SOLUTIONS
DO THEY UNDERSTAND THE BUILD PROCESS
DO THEY VALIDATE EACH BUILD PHASE
ARE THERE SECONDARY PROCESSESGAUGES, WELD CELLS, MATERIAL HANDLING
DID THEY AGREE ON THE PARAMETERSDATUM’S, EASE OF MANUFACTURING, GAUGING
WERE THERE KEY CHARACTERISTICSWERE THEY CAPTURED AND AGREED TO BY ALL
WERE THEY TRANSFERRED THROUGH ALL PROCESSES
AN EFFECTIVE TOOLING PROJECT
NEEDS SOMEONE WITH PROVEN ABILITY SOMEONE WHO CAN EFFECTIVELY WALK THE PROCESS SOMEONE WITH A BACKGROUND
TOOL TRACKING SOLUTIONS
REVIEW THE PROJECT AS A TEAMSOMEONE WITH EXPERIENCE AND TRAINING
UNDERSTAND THAT QUESTIONS CAN BE A SIGN OF HELP
QUESTION WHEN SOMETHING IS IN DOUBT
DOCUMENT THE QUESTION – IT IS AN ISSUE
ASK THE RIGHT QUESTIONSBE DETAILED
MAINTAIN AN OPEN FORUM
REVIEW MEETINGS ARE KEY
YOU NEED SOMEONE TO TAKE GOOD NOTES UNDERSTAND THE BUILD PHASES SOMEONE WHO ASKS THE RIGHT QUESTIONS
TOOL TRACKING SOLUTIONS
THE PROJECT MUST BE FOLLOWED AS A TEAM OPEN ISSUES MUST BE CREATED & TRACKED
WEEKLY MEETINGS ARE ESSENTIAL
DID THE PROJECT PROGRESS FROM WEEK TO WEEKWAS THE ANSWER ACCEPTABLE & RECORDED
ASK THE RIGHT QUESTIONSDOCUMENT THE QUESTIONS AS ACTUAL ISSUESMAINTAIN AN OPEN FORUM
HOLD ON SITE MEETINGS AT SPECIFIC PHASES
OPEN ISSUES ARE NECESSARY
THEY ENABLE AND CREATE COMMUNICATION THEY MUST BE HELD WITH SCHEDULED FREQENCY THEY DO NOT RESOLVE THEMSELVES
TOOL TRACKING SOLUTIONS
THE PROJECT WILL ULTIMATELY HAVE CHANGESREVIEW ANY CHANGES ADDRESS DELAYS IN TIMING MAINTAIN FOCUS
WAS THE CHANGE AUTHORIZED
WAS THE CHANGE OFFICIALLY MADEWAS PROTOCOL ESTABLISHED UP FRONT
WERE TRACKING DOCUMENTS UPDATEDPO, PRINTS, PART REQUIREMENTS
PROCESS CHANGES, TIMING, OPEN ISSUES
IN ADDRESSING THESE CHANGES
DO YOU NEED TO START WITH A NEW DOCUMENT DID THE SUPPLIER MAKE AN APPROVED CHANGE WHAT NEEDS TO CHANGE
TOOL TRACKING SOLUTIONS
THERE IS A SOLUTION TO TRACKING PROJECTS WITH VISUAL DESCRIPTIONS WITH PRESET PHASES AND DATES FOR EACHTHAT SHOW THE PERCENT OF PROJECT COMPLETION
WITH KEY CONTACT INFORMATION
THAT INCLUDES COMPLETE TEAM INFORMATIONTITLES, NAMES, PHONES, EMAIL
THAT SHOWS NECESSARY INFORMATIONPART REVISIONS, CAD FILES , PO’S
PART REQUIREMENTS, GAUGE INFORMATION
HAVING GOOD INFORMATION IS KEY
WHERE IS THE PROJECT ACCORDING TO SCHEDULE IS IT ON TRACK AND IF NOT WHY / WHAT IS BEING DONE WERE THE GAUGE AND PART REQUIREMENTS REVIEWED
TOOL TRACKING SOLUTIONS SOLUTIONS THAT SHOW DEFINED PHASES
WHEN WAS THE OFFICIAL KICK OFF
IS THE TOOL DESIGN COMPLETE
IS MATERIAL PURCHASED & ON TIME
IS IT BEING MACHINED & HOW LONG WILL IT TAKE
WHEN WILL IT BE ASSEMBLED
WHEN WILL IT BE READY FOR TRY OUT
WHEN WILL FIRST PARTS BE READY
HOW LONG WILL IT TAKE TO DEVELOP
WHEN WILL IT BE DELIVERED
WHEN WILL IT BE READY FOR RUN OFF
IS IT APPROVED AND PRODUCTION READY
ARE THE PHASES UNDERSTOOD
UNDERSTANDING THE PHASES ARE KEY TO THE PROJECTS SUCCESS KNOW WHAT COMES NEXT AND ELIMINATE DELAYS DELAYS EARLY ON REDUCE TIME TO DEVELOP LATER
SOLUTIONS COME FROM USING A VISUAL TIMELINE
TOOL TRACKING SOLUTIONS
HOW DO YOU SUMMARIZE SEVERAL TOOLS AT ONCE
AUTOMATICALLY UPDATE AS YOU GO
ELIMINATE SCROLLING TO FIND THE RIGHT DOCUMENT
VISUALLY SHOW WHEN / WHERE ROAD BLOCKS ARE
SHOW RELEVANT “KEY INFORMATION” FOR EACH TOOL
BE PREPARED FOR MANAGEMENT / CUSTOMER REVIEWS
COMMUNICATION IS ESSENTIAL
AFTER A MEETING THERE IS A NEED TO COMMUNICATE YOUR SUMMARY HOW DO YOU EXPLAIN YOUR PROGRESS TO CUSTOMER / MANAGEMENT WHICH TOOL NEEDS IMMEDIATE FOCUS / WHY
VISUALLY SUMMARIZE - MULTIPLE TOOLS
TOOL TRACKING SOLUTIONS
SOLUTIONS FOR TRACKING OPEN ISSUES VISUALLY PRIORITISE EACH ISSUECOLOR CODE RESPONSIBILITIES
DATES AND COMMENTS
LIST ALL PENDING SOLUTIONS NEEDEDPOST OPEN , DUE , AND CLOSURE DATESCAPTURE PROOF OF CLOSURE
COMPLETE PART INFORMATIONREVISION LEVEL
PART NUMBER
OPEN ISSUES ARE ESSENTIAL FOR EACH PROJECT AND PART
YOU NEED TO TAKE GOOD NOTES UNDERSTAND THE BUILD PHASES ASKS THE RIGHT QUESTIONS AND FOLLOW THROUGH
SOLUTIONS INCLUDE A VISUAL ISSUES LIST
TOOL TRACKING SOLUTIONS
PROJECTS NEED NOT BE LATE IF YOU CAN:
COMMUNICATE BY VISUALIZING THE PROCESS
UNDERSTAND AND FOLLOW THE BUILD PHASE
COMMUNICATE AND ADDRESS THE ISSUES
SUMMARIZE AND INFORM
THIS IS PROVEN AND WILL WORK
WITH THE RIGHT TRACKING PROCESS PROPER MAINTENANCE ASKING THE RIGHT QUESTIONS AND COMMUNICATION
QSS, LLC Quality Support Service 706-773-3447
WRITTEN BY: RUSSELL FRAYER 3/25/2009
IS YOUR TOOLING PROJECT ON TIME
CONTACT QSS FOR A SOLUTION
TOOL TRACKING SOLUTIONS