Justin Baeder
Photo: http://www.flickr.com/photos/sashawolff/3222809122/
http://www.flickr.com/photos/wsuph001/2613804125/
http://www.flickr.com/photos/elwillo/4509654631/
http://www.flickr.com/photos/denverjeffrey/1950409800/
http://www.flickr.com/photos/msstewart/4272079103/
1. Never has anything on it, except what I’m working on right now
2. Messy sometimes, but I try to leave it clean at the end of the day
3. Piles of paper are bar graphs showing my importance
4. I haven’t seen it in a while
Rate Your Desk
http://www.flickr.com/photos/quinnanya/2122108119/http://www.flickr.com/photos/titanas/3576536370/
“A _____ for __________ and
__________ in its _____.”
FebJan
DecNov
OctSept
Aug
JulyJune
MayApril
109
87
65
4
Mar31
3029
2827
2625
2423
2221
2019
18
1615
1413
1211
today
Feb 2012
Tickler File
17
42
1
3
• Trash or forward• Next Action Stickies To-Do List• Tickler File• Reference File• To Read• Log & file
Paper Workflow
•Get out conference handouts & other papers in your bag
•Add sticky note: file, recycle, copy for ___, read later, add to agenda/to-do list, etc.
•Don’t deal with it now – just make a decision
Next Action Stickies
http://www.flickr.com/photos/jwalsh_/2448345334/
Writeeverything
down.
• Handle each item as few times as possible
• Separate actionable & non-actionable items
• Create the destinations you need• “Hide” things you aren’t ready to
work on yet
To-Do Listhttp://www.flickr.com/photos/robandstephanielevy/4668030838/
To-Do List Owner’s Guide
• Write everything down• Process inbox regularly (to empty)• Create new agendas/contexts• Work by agenda/context• Purge items with < 100% commitment• Keep a separate “maybe” list
OmniFocus (iPad)
OmniFocus (iPhone)
Remember The Milk
Remember The Milk
Communication
• Push not post
• Assume disinterest
• Eliminate friction
• Don’t write Sunday night
Agendas
Calendarhttp://www.flickr.com/photos/katietegtmeyer/124315323/
Organization≠
Motivation
•Deadline-driven tasks and appointments only
•Alerts/reminders on phone or computer
•Recurring time-sensitive tasks (e.g. take out trash)
Calendar
http://www.flickr.com/photos/esparta/1609874001/
• Keep status accurate (read/unread)
• Postpone: NudgeMail• Goal: Inbox Zero
• Recurring situations standard responses
• PhraseExpress, TextExpander, or text file
•Brainstorm categories, e.g. spam
•Compare with someone else•Useful boilerplate
• Unsubscribe• Read FYIs on phone;
mark others as unread• Add tasks to to-do list• Use PhraseExpress
(Win) or TextExpander (Mac)
• Use keyboard shortcuts
• Keep Outlook closed(at least turn off alerts)
• Handle email at your convenience
• Save & add keywords for search
• Don’t over-file• Set the example
Email Tips
Instructional leaders influenceteachers, who influence
students, who are the bottom line.
Our effectiveness directly impacts the lives of students.
Thank you for all you do each day.
Weekly email newsletter:http://www.eduleadership.org
Twitter: @eduleadership
Handouts: Write email address on sheet