Download pdf - TALLAHASSEE AREA - s3. · PDF fileWright . 15-Jul : Turquoise . James : 16-Jul . Kenny : Williams . 16-Jul ... Bill Spencer, Ed Valla and Brenda Wells; David - Bennett, Trade Show

2011 OFFICERS

Donna Smith, President Tim Ellinor, Vice-President Mark Lovell, Treasurer Susan Barr, Secretary Wendi Sellers, Immediate Past President

2011 BOARD MEMBERS

David Callaway, Department of Transportation Charles Day, Department of Management Services Gloria Dixon, Department of Transportation Bill Spencer, Department of Law Enforcement Ed Valla, Department of State Brenda Wells, Department of Management Services

2011 COMMITTEE CHAIRS

Bylaws Committee – Nancy Jewett Communications Committee – Diana K. Trahan Education & Professional Development Committee – Robert Threewitts Finance Committee – Mark Lovell Holiday Committee – Brenda Wells House Committee – Charles Day Membership Committee – Jessie Moseley Nominating Committee – Wendi Sellers Reverse Trade Show Committee – Charles Day Scholarship Committee – Susan Barr Tradeshow Committee – David Bennett Volunteer Committee – Ed Valla

July 2011 VOL.1 ISSUE #7

TALLAHASSEE AREA CHAPTER OF NIGP

MESSAGE FROM THE PRESIDENT

July 2011 –The fiscal year has just ended and many of you are still finalizing paperwork from end of year transactions. Congratulations and pat yourselves on the back – you’ve done it again! If you haven’t yet, now is the time to schedule some time off to enjoy yourself, your family and all the sights and activities Florida has to offer. This month we celebrate Independence Day, “4th of July”, commemorating the adoption of the Declaration of Independence in Philadelphia in 1776. Bastille Day, July 14, commemorates the anniversary of the storming of the Bastille starting the French Revolution in 1789 and the uprising of the modern French nation. Parents' Day, an American Holiday celebrating parents who provide for strong families to make a strong America falls on July 24. Remember to “Get a Plan” for your family in the event of a disaster! Visit the Division of Emergency Management’s website for tips and guidance at http://www.floridadisaster.org/ Our Pro D chair has lined up a great luncheon meeting for July 12 – see Tim’s message below. I hope to see everyone there! *Save the date – October 11, Products Expo, Destination – Success! Your Board, as always, invites your comments, suggestions, volunteerism and feedback – please contact any of us or drop a note to [email protected]. Your vision will become clear only when you look into your heart. Who looks outside, dreams. Who looks inside, awakens. ~Carl Jung

Donna Smith 2011 TACNIGP President

http://www.floridadisaster.org/�

mailto:[email protected]�

MESSAGE FROM THE

VICE-PRESIDENT Today’s high gasoline prices have many of us looking for things to do not on vacations, but staycations. Kerri Post, with Visit Tallahassee, will highlight some of those opportunities. Her bio follows:

Kerri L. Post Kerri Post is Senior Marketing Director for Visit Tallahassee, the official destination marketing organization for Tallahassee and Leon County. Ms. Post oversees and manages all of the marketing and advertising efforts, meeting and convention sales, leisure sales and visitor services. Prior to her position at Visit Tallahassee, Post served as VISIT FLORIDA’s Vice President of New Product Development for more than 11 years, overseeing the development and marketing of the popular segments of heritage tourism, nature-based tourism, arts and cultural tourism and rural tourism. The department produced numerous highly-successful marketing campaigns and specialty programs, such as Been There, Haven’t Done That!, VISIT FLORIDA’s Downtowns & Small Towns, and the Florida Trails brochure series highlighting Biking, Hiking, and Paddling experiences statewide. She was also a consistent feature writer for the Florida History & the Arts magazine. The department also provided educational and outreach programs of technical and funding assistance to Florida’s 32 designated rural counties. Ms Post also recently worked with a committee of state and tourism leaders spearheading efforts to commemorate Florida’s upcoming 500th anniversary in 2013, recognize Florida’s Spanish Colonial Heritage and promote Florida’s rightful place in American history. A second-generation Florida native, Post has actively served on numerous committees and boards, including Americans for the Arts – Partners in Tourism, The Florida Association of Museums Foundation, The Great Florida Birding Trail Steering Committee, the Florida Department of Transportation’s Scenic Highway Advisory Committee, and the Governor’s Office of Tourism, Trade & Economic Development - Rural Economic Development Initiative (REDI). She was also named one of Florida’s Tourism & Hospitality “Trendsetters” by Florida Trend magazine. Post graduated with a Bachelor of Science in marketing and economics from the University of South Florida.

Tim Ellinor 2011 TACNIGP Vice-President

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UPCOMING NIGP TRAINING for 2011

Adding Value to the Procurement Process (Winter Park)

CFC NIGP 9-Sept

Contracting for Public Sector Services (Winter Park)

CFC NIGP 22-23-Sept

CPPB Prep (Miami)

GMC 8-9-Aug

CPPO Prep (Orlando)

CFC NIGP 15-16-AUG

Developing & Managing RFP’s (Kissimmee) (Pompano)

CFC NIGP 27-29-Jun 20-22-Jul

(Winter Haven)

MID FL

13-14-Oct

Introduction to Public Procurement (Orlando)

TB NIGP 12-14-Oct

Legal Aspects (Sarasota) (Miami)

SBACNIGP 10-12-Aug

GMC 16-18-Nov

Planning, Scheduling and Requirement Analysis (Marion County)

FAPPO 1-3-Aug

Strategic Procurement Planning (Homestead) (Ocala) (Miami)

FAPPO 20-22-Jul

NCFC-NIGP

1-3-Aug GMC

20-22-Sept

“Property may be destroyed and money may lose its purchasing power; but character,

health, knowledge and good judgment will always be in demand under all conditions.”

CONGRATULATIONS NEW CPPB:

Greg Hill

JULY BIRTHDAYS

Wayne Kraften 1-Jul Beverly Butler 2-Jul Bryon Saper 2-Jul Kaye Robertson 4-Jul Brittany O’Neil 10-Jul Catherine Heth 11-Jul Pam Walker 11-Jul Marcus Elliott 15-Jul Kelly Wright 15-Jul Turquoise James 16-Jul Kenny Williams 16-Jul Lillian Graham 17-Jul Byron Williams 17-Jul Jeanie Fuller 18-Jul Jessie Moseley 20-Jul Nancy Timmerman 20-Jul Sasha Breland 22-Jul Gail Hillhouse 23-Jul

UPCOMING EVENTS for 2011

TACNIGP Meeting 12-Jul TACNIGP Meeting 09-Aug TACNIGP Meeting 13-Sept TACNIGP Meeting 11-Oct TACNIGP Meeting 08-Nov Thanksgiving 24-Nov TACNIGP Holiday Meeting 13-Dec Christmas 25-Dec

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JUNE MONTHLY CHAPTER MEETING Date: June 14, 2011 Location: Tallahassee/Leon County Civic Center Number in Attendance: 44

Call to Order: President Donna Smith called the meeting to order at 11:56 AM. Pledge: Patti Casey Invocation: Tim Ellinor, Department of Corrections Minutes: The editor released the newsletter on June 13. The membership did not have a chance to review the minutes so we did not have a motion to approve the May minutes. New Members and Guests: No new members or guests attended. Job Opportunities: Citizens Property Insurance has a Senior Business Analyst position open. President: President Smith introduced Tim Ellinor as the Chapter’s new Vice President. Trade Show Committee Chair: David Bennett confirmed that the Trade Show budget was approved and the final negotiations with the civic center are in process. The committee would like to invite the new DMS Purchasing Director Tim Gibney, to participate in the Trade Show. Brenda Wells and Claudia Cooper are serving as Vice Chairs. Task assignments will be made at the committee level and each committee head will develop a project plan. David appreciates everyone’s willingness to participate. Treasurer: No report. Please see the June 13 newsletter. Monthly Drawing: Kathy Hutchins with the Department of State won the free lunch in July! Adjourn; Motioned by Ed Valla, seconded by David Calloway, approved by all. Respectfully submitted – Susan Barr 2011 Secretary, Tallahassee Chapter of NIGP.

June Guest Speaker: Gwen Keenan Chief of the Bureau of Preparedness in the Florida Division of Emergency Management (DEM)

JUNE MINUTES BOARD MEETING Date: June 21, 2011 Location: 4050 Esplanade Way, Room 101 Members Present: Donna Smith, President; Tim Ellinor, Vice President; Mark Lovell, Treasurer; Susan Barr, Secretary; Wendi Sellers, Immediate Past President; Board Members - Dave Callaway, Charles Day, Gloria Dixon, Bill Spencer, Ed Valla and Brenda Wells; David Bennett, Trade Show Chair; Jessie Moseley, Newsletter Editor. Members Absent: None President Donna Smith called the meeting to order at 3:31 PM. Minutes for the May Board Meeting were approved. Susan Barr motioned and Mark Lovell seconded. Motion passed. Old Business: Jessie Moseley is calling and communicating with the membership for renewals and correcting information in the Chapter’s database. President Donna Smith brought up that last year the purchasing conference with the trade show gave the membership an opportunity to earn points. The reverse trade show in March did not allow for training and suggested we have a free seminar this year. Discussion brought a motion from Mark Lovell to have a free half-day seminar on November 8th after the elections at the Leon County Civic Center from 1:30 – 4:30 and include a purchasing-related speaker during the lunch. Bill Spencer seconded the motion. Motion passed. Treasurer Lovell suggested moving the NIGP money from Hancock Bank to SunTrust Bank. There have been additional fees charged that he is having difficulty correcting to rectify the problem. SunTrust has better customer service and better interest if the accounts are linked. Donna Smith motioned to move NIGP accounts to SunTrust Bank. Ed Valla seconded the motion. Motion passed. Trade Show (TS) Update: Trade Show Committee Chair, David Bennett stated that 56 vendors are the break even point for the TS and the committee has a goal of 125 vendors. AGS contract for decorating was not fully executed and included a 20% increase from the previous year at a cost of $125 per booth. In soliciting quotes, the committee found In Tents Events quoted $50 a booth with an 85 booth minimum. The final negotiations with the Civic Center are almost complete with the parking still pending. David met with the State Purchasing Director seeking support and requested the Governor to speak the first 20 minutes of the TS and cutting the ribbon. Claudia Cooper is seeking a motivational speaker for a 30 minute slot that is available. At next scheduled TS bi-weekly committee meeting, volunteers will be identified. Mark Lovell stated that if there is a 200 booth maximum and with the Governor’s participation, vendor and member attendance should be excellent. We need to set booth/sponsorship prices (July Board Meeting) and include a “Special Event” night with newspaper/TV coverage on October 10th for sponsor-level vendors. A theme of “Economic Opportunity” or something similar to that effect, making it an opportunity theme. Mark is trying to secure the Double Tree as the possible host hotel. Charles Day suggested “”Let’s Get Down to Business.” New Business: Treasurer Lovell brought up the number of members that continually sign up for the Chapter meeting luncheon and do not show up. The chapter pays $16.00 for each no-show and there were 14 no-shows at the June luncheon. The 14 no-shows cost the Chapter an additional $224. The Chapter cannot continue to pay for habitual no-shows. It was suggested to bring the issue before the membership for a decision. Wendi Sellers will take a straw poll of the no-shows for lunch and the amount of money the Chapter pays. It was suggested that an e-mail be sent to all members explaining the problem and asking for solutions. Scholarships; Treasurer Lovell motioned to amend the $5500 budget for scholarships and move the Hittinger scholarship of $500 to the Ed Judge scholarship fund due to the increase NIGP rate increase and agency reduced funds. Dave Callaway seconded the motion. The motion passed. Susan Barr suggested pursuing grant money from other sources to support our local Chapter for education. Adjourn Wendi Sellers motioned to adjourn. Bill Spencer seconded. Motion passed. Respectfully submitted by Susan Barr, 2011 Secretary – Tallahassee Area Chapter of NIGP

TACNIGP BUDGET

Money Market – $108,497.40

Checking Account – 41,839.68

Total – 150,337.08

VOL.1 ISSUE #7

Tallahassee Area Chapter of NIGP

Post Office Box 922 Tallahassee, Florida 32302

Phone: (850) 414-6148 [email protected]

https://www.tacnigp.com

Do you have something you would like to add to the newsletter? Is there a writer in you just itching to get out? Please consider preparing an article for the newsletter! You may choose any topic you wish (almost!). Writing an article for a professional association newsletter brings many great returns; among them are personal satisfaction and recognition, but most of all you have an opportunity to share your accumulated experience, knowledge and wisdom with other TACNIGP members. CPPO’s and CPPB’s may even be eligible for a recertification point from NIGP for published articles. Please e-mail me at [email protected] before the first Thursday of the month. Thank you.

Jessie Moseley, Newsletter Editor

