5-9 May 2013, Brisbane - worldbuildingcongress2013.com
Sponsorship & Exhibition Prospectus
CIB World Building Congress
5-9 May 2013, Brisbane Australiaworldbuildingcongress2013.com
Presented by:
Biggest international event on the CIB calendar, held
every three years.
70 countries represented.
Up to 500 delegates expected.
World’s best building and construction research.
Leading researchers, government, and respected practitioners in attendance.
Papers and proceedings published in electronic and
print publications.
Exposure for the academia and industry.
Built Environment
Research Focused
on Social OutcomesThe ‘Construction and Society’ theme of this triennial
Congress will focus on this relationship. How can research
help maximise the contribution of constructed assets
to social goals? How will the research community meet
emerging social needs?
These questions are addressed by CIB Research
Commissions. All Commission interests will be covered at
the Congress.
Session Themes:
sustainability law procurement
regulation economics marketing
management IT health education
safety planning culture clients
disasters performance contexts.
Why support?
In the past, the Congress has been sponsored by
universities, and national and international contractors
wanting to align themselves with the applications of world’s
best practice, and to be recognised internationally for their
endorsement and support of quality research in the building
industry. New research such as Building Information
Modelling is just one of the topics the Program Committee
is confi dent will spike the interest of industry and delegates
alike.
Who should consider?
Large contractors and government bodies are encouraged
to consider involvement by sponsoring elements of the
Congress. The vast majority of delegates attending CIB
WBC 2013 are researchers and industry association
members.
Public Private Partnerships (PPP), building contractors,
universities, IT companies, infrastructure and engineering
services, property and Real Estate Investment Trusts
(REITS) are all expected to show interest.
Please take a moment to read the sponsorship and exhibition prospectus. Packages can be tailored according to company marketing objectives and all offers are considered.
CIB World Building
Congress 2013
Academic and industry practitioners are
invited to join one of the world’s largest
congresses for building and construction
innovation, research and development.
The International Council for Research and Innovation in
Building and Construction (CIB) is the largest building and
construction research organisation in the world with some
5000 members collaborating globally on cutting-edge
research that introduces innovation and benefi t across all
building and construction areas.
CIB World Building Congress 2013
5-9 May 2013
Brisbane Convention & Exhibition Centre
Brisbane Australia
This triennial Congress will also mark the 60th Anniversary of the CIB as a world leader in building research.
Contact
Angela MorrisbySponsorship & Exhibition Sales
CIB WBC 2013
C/- ICMS Pty Ltd
PO Box 170
Hawthorn VIC 3122
Australia
mobile +61 439 805 447
fax +61 3 9818 7111
web www.icms.com.au
email [email protected]
worldbuildingcongress2013.com
5-9 May 2013, Brisbane - worldbuildingcongress2013.com
Images of Brisbane (all pages), courtesy of Brisbane Marketing.
Platinum LevelAUD30,000 (incl. GST)
• Naming rights to one (1) plenary session.
• Opportunity for a CEO or nominated representative to
host the Congress Welcome reception, and welcome
delegates to Brisbane.
• Six (6) full registrations to attend the Congress,
Welcome Reception and Dinner.
• Two (2) table tops with display panels in the exhibition
area.
• Acknowledgement of sponsorship on the Congress
website, including a link to your organisation’s website.
• Acknowledgement of sponsorship in the Congress
Handbook including a promotional paragraph and logo
in the investor listing.
• Full-page advertisement in the Congress Handbook.
• Acknowledgement of sponsorship level in the
Congress Program.
• Opportunity to provide one (1) banner for your chosen
plenary session room. Banners and delivery to be
arranged by the Sponsor.
• Opportunity to insert one (1) organisational promotional
item in the Congress Satchel.
Gold Level (three available)
AUD20,000 (incl. GST)
• Naming rights to one (1) plenary session.
• Four (4) full registrations to attend the Congress,
Welcome Reception and Dinner.
• One (1) table top with display panel in the exhibition
area.
• Acknowledgement of sponsorship on the Congress
website, including a link to your organisation’s website.
• Acknowledgement of sponsorship in the Congress
Handbook including a promotional paragraph and logo
in the investor listing.
• Full-page advertisement in the Congress Handbook.
• Acknowledgement of sponsorship level in the
Congress Program.
• Opportunity to provide one (1) banner for your chosen
plenary session room. Banners and delivery to be
arranged by the Sponsor.
• Opportunity to insert one (1) organisational promotional
item in the Congress Satchel.
5-9 May 2013, Brisbane - worldbuildingcongress2013.com
Silver LevelAUD10,000 (incl. GST)
• Naming rights to one (1) lunch break.
• Three (3) full registrations to attend the Congress,
Welcome Reception and Dinner.
• One (1) table top with display panel in the exhibition
area.
• Acknowledgement of sponsorship on the Congress
website, including a link to your organisation’s website.
• Acknowledgement of sponsorship in the Congress
Handbook including a promotional paragraph and logo
in the investor listing.
• Quarter-page advertisement in the Congress
Handbook.
• Acknowledgement of sponsorship level in the
Congress Program.
• Opportunity to insert one (1) organisation promotional
item in the Congress Satchel.
Bronze LevelAUD5,000 (incl. GST)
• Two (2) full registrations to attend the Congress,
Welcome Reception and Dinner.
• One (1) table top with display panel in the exhibition
area.
• Acknowledgement of sponsorship on the Congress
website, including a link to your organisation’s website.
• Acknowledgement of sponsorship in the Congress
Handbook including a promotional paragraph and logo
in the investor listing.
• Acknowledgement of sponsorship level in the
Congress Program.
• Opportunity to insert one (1) organisation promotional
item in the Congress Satchel.
Congress Dinner SponsorAUD6,000 (incl. GST)
• Two (2) full registrations to Congress which includes
tickets to the Welcome Reception and Congress
Dinner.
• Acknowledgement at the Congress Dinner.
• Acknowledgement of sponsorship on the Congress
website, including a link to your organisation’s website.
• Acknowledgement of sponsorship in the Congress
Handbook including a promotional paragraph and logo
in the investor listing.
• Opportunity to insert one (1) organisation promotional
item in the Congress Satchel.
5-9 May 2013, Brisbane - worldbuildingcongress2013.com
Speaker SponsorAUD4,000 (incl. GST)
The Organising Committee will provide a list of invited
keynote speakers who may attract sponsorship (subject to
approval by Committee and Speaker).
• The Speaker will acknowledge the support of the
Sponsor during the presentation.
• Acknowledgement of sponsorship on the Congress
website, including a link to your organisation’s website.
• Acknowledgement of sponsorship in the Congress
Handbook including a promotional paragraph and logo
in the investor listing.
• Acknowledgement of sponsorship level in the
Congress Program.
• Opportunity to insert one (1) organisation promotional
item in the Congress Satchel.
Congress ExhibitorAUD3,500 (incl. GST)
• One (1) full registration to attend the Congress,
Welcome Reception and Dinner.
• One (1) table top with display panel in the exhibition
area.
• Acknowledgement of sponsorship on the Congress
website, including a link to your organisation’s website.
• Inclusion as an Exhibitor in the Congress Program.
• Opportunity to insert one (1) organisation promotional
item in the Congress Satchel.
Congress Program SponsorAUD3,000 (incl. GST)
• Acknowledgement on the front cover of the Congress
Program, alongside the Congress logo and other major
sponsor logos. Other sponsor logos will be printed in
the Congress Program as appropriate.
• One (1) full-page advertisement on the back cover
(artwork supplied by Sponsor).
• Acknowledgement of sponsorship on the Congress
website, including a link to your organisation’s website.
• Acknowledgement of sponsorship in the Congress
Handbook including a promotional paragraph and logo
in the investor listing.
• Opportunity to insert one (1) organisation promotional
item in the Congress Satchel.
5-9 May 2013, Brisbane - worldbuildingcongress2013.com
Satchel SponsorAUD3,000 (incl. GST)
All delegates attending the Congress will be provided
with a satchel. The Congress Offi ce, in conjunction with
the Sponsor and the Organising Committee, will design,
purchase and delivery the satchels on-site to the Congress.
• One (1) Sponsor logo printed on the Congress satchel
along with the Congress logo.
• Acknowledgement of sponsorship on the Congress
website, including a link to your organisation’s website.
• Acknowledgement of sponsorship in the Congress
Handbook including a promotional paragraph and logo
in the investor listing.
• Acknowledgement of sponsorship level in the
Congress Program.
• Opportunity to insert one (1) organisation promotional
item in the Congress Satchel.
Lanyard SponsorAUD3,000 (incl. GST)
A lanyard will be worn by each delegate.
• Sponsor logo printed on the lanyard, along with the
Congress logo.
• Acknowledgement of sponsorship on the Congress
website, including a link to your organisation’s website.
• Acknowledgement of sponsorship in the Congress
Handbook including a promotional paragraph and logo
in the investor listing.
• Opportunity to insert one (1) organisation promotional
item in the Congress Satchel.
Speaker GiftsInvestment $1,000 (incl. GST)
Morning/Afternoon Tea SponsorInvestment $1,500 (incl. GST)
• Branding via one (1) company banner in the morning or
afternoon tea area.
• Announcement of sponsorship in the plenary session
prior to the break.
• Acknowledgement of sponsorship on the Congress
website, including a link to your organisation’s website.
• Acknowledgement of sponsorship in the Congress
Handbook including a promotional paragraph and logo
in the investor listing.
• Opportunity to insert one (1) organisation promotional
item in the Congress Satchel.
Over 17 international speakers who are respected in their
fi elds are invited to the Congress, and will receive a small
gift as a token of appreciation for his or her contribution.
• Acknowledgement of sponsorship on the Congress
website, including a link to the sponsors website.
• Company logo can be displayed along with the
Congress logo on the gift-wrapping paper.
5-9 May 2013, Brisbane - worldbuildingcongress2013.com
Sponsorship & Exhibition Application FormPlease return completed form to the CIB WBC 2013 Organisers by fax +61 3 9818 7111 or mail to CIB WBC 2013 C/-
ICMS Pty Ltd, PO Box 170, Hawthorn VIC, Australia, 3122.
Contact details and Authorisation
Company: Contact person:
Position: Address (Number/Street)
City: State: Postcode:
Country: Email:
Telephone: Fax: Mobile:
(All items are in Australian dollars are inclusive of the Australian Goods and services tax)
Investment Level
Platinum Investment AUD $30,000
Gold Investment AUD $20,000
Silver Investment AUD $10,000
Bronze Investment AUD $5,000
Congress Dinner AUD $6,000
Speaker Sponsor AUD $4,000
Exhibitor - Table AUD $3,500
Program Sponsor AUD $3,000
Satchel Sponsor AUD $3,000
Lanyard Sponsor AUD $3,000
Morning/Afternoon Tea AUD $1,500
Speaker Gift AUD $1,000
A tax invoice will be sent once your application form has been received.
All payments must be made in Australian Dollars (AUD) only. Payment in any other currency will NOT be accepted. Full
payment must be made within 14 days from the date of invoice.
Sponsorship Total: AUD$
Exhibition Total: AUD$
Grand Total: AUD$
I/We are authorised to sign documents on behalf of the Organisation and I/we acknowledge that I/we have read the
guidelines, policies, rules and regulations governing the exhibition attached to this form and contained in the Sponsorship
& Exhibition Prospectus, and agree to be bound by them and comply with them in full. I/We acknowledge that the
Organiser retains the sole discretion to accept or reject this application.
Name: Signature: Date of Application:
5-9 May 2013, Brisbane - worldbuildingcongress2013.com
Exhibition Table Bookings Exhibition Application Conditions Applications must be received on the Offi cial Application Contract Form. A tax invoice will be issued upon receipt of this
application form. Payment can be made via cheque, bank transfer and credit card. Please note credit card payments will
incur a 4% surcharge. All major credit cards accepted.
Exhibition Cancellation Policy
In exceptional circumstances the Congress Organisers will be prepared to consider cancellation of their Contract with an
Exhibitor, but only if the following conditions are complied with:
• That the request for cancellation is submitted in writing.
• That the Exhibitor agrees that the Organisers shall retain 50% of the contract price if the cancellation is accepted
between 12 and three months prior to the Congress, and 100% of the contract price if the cancellation is accepted
within three months of the opening of the Congress.
Sponsorship Application Procedure• Please complete the enclosed application form indicating your preference(s).
• Confi rmation of your application will be forwarded to you together with the appropriate invoice.
• All Applications are subject to approval from the CIB WBC 2013 Organising Committee.
The Congress Organiser will hold the confi rmed sponsorship items on your behalf for 30 days after the date of the invoice.
If payment is not received by the required date, the application will be automatically cancelled. Sponsorship items will
be sold on a fi rst- come, fi rst- served basis. Joint sponsorship may be considered. Please contact the CIB WBC 2013
Organiser for further information.
Conditions of Payment
Final payment is due no later than 14 days prior to the CIB WBC 2013 commencement date. All payments must be made
in AUD in the form of a cheque, bank draft made payable to CIB WBC 2013, or bank transfer.
The CIB WBC 2013 will also accept payments made by credit card. Please note that this will incur a 4% processing fee.
All major credit cards will be accepted.
Sponsorship Cancellation Policy
In exceptional circumstances, the CIB WBC 2013 Organiser will be prepared to consider the cancellation of their contract
with sponsors, but only if the following conditions are complied with:
• The request for cancellation is submitted in writing.
• The request is received at least six months prior to the commencement of the CIB WBC 2013.
• The CIB WBC 2013 Organiser is able to re- sell the sponsorship item.
• The reason given for the cancellation is, in the opinion of the CIB WBC 2013 Organiser, well founded.
• That the sponsor agrees that the CIB WBC 2013 shall retain 10% of the contract price if the cancellation is accepted
more than six months before the CIB WBC 2013 commences, 50% of the contract price if the cancellation is
accepted less than six months before the CIB WBC 2013 commences, and 100% of the contract price if the
cancellation is accepted less than three months before the CIB WBC 2013 commences.
5-9 May 2013, Brisbane - worldbuildingcongress2013.com
1. If the Exhibitors fail to comply in any substantial respect with the terms of this
agreement the Organisers shall have the right to sell the space and the Exhibitor shall
be liable for any loss suffered by the Organisers thereby, and all monies paid by the
Exhibitor hereunder shall be absolutely forfeited to the Organisers. If the Exhibitor fails
to occupy the said space by the advertised opening of the show, the Organisers are
authorised to occupy or cause the said space to be occupied in such manner as it
may deem best for the interest of the Exhibition without refund to the said Exhibitor
and without releasing the Exhibitor from any liability hereunder.
2. No Exhibitor shall erect any sign, stand, wall or obstruction, which in the opinion of
the Organisers interferes with an adjoining Exhibitor.
3. All Exhibitors shall be producers, importers or representatives for goods and/or
services displayed. No Exhibitor shall display on their stand any advertisement for
goods manufactured and/or sold, or services provided by a non-exhibitor unless
written permission has been obtained from the Organisers. No Exhibitor or Sponsor
shall provide any delegate or visitor with access to the Internet or e-mail from within
a stand or within the venue unless written permission has been obtained from the
Organisers.
4. Dismantling the Exhibits. Exhibits must not be removed and displays not be
dismantled either partially or totally, before the closing time on the last day of the
Exhibition. All exhibits and display material must be removed as soon as possible
and by the time indicated
5. Exhibitors shall comply with the rules and regulations stipulated by the Organisers,
the venue management, the Health Department and the Metropolitan Fire Brigade
and with all relevant State and Commonwealth Acts
6. The Exhibitor will not damage any walls or fl oors or ceiling of the exhibition
area in which their stand is located by nails, screws, oil, paint, or any other cause
whatsoever and the Exhibitor shall be liable for, and make good at its own expense,
any such damage.
7. Exhibitors have seven (7) days in which to make their fi nal payment when it falls
due. After this time, if the fi nal payment has not been received, the stand will be
available for sale to another fi rm. All deposits paid to this stage will automatically be
forfeited and no refund will be made. No Exhibitor shall occupy their stand space in
the Exhibition until all monies owing to the Organisers by the Exhibitor are paid in full.
8. Exhibitors’ Liabilities. The Exhibitor agrees and acknowledges that the Organiser
shall not be liable for and hereby agrees to release and indemnify the Organiser
its servants, employees, directors, subcontractors and agents from and against
all liability, actions, suits, proceedings, damages, claims, demands, costs and
expenses whatsoever (including without prejudice to the generality of the foregoing,
any claim for costs, personal or property loss or damage, interest, contribution,
indemnity, expenses and any compensation costs and disbursements paid by the
Organisers to compromise or settle any such claims), which may be taken or made
against or incurred or become payable by the Organisers its servants, employees,
directors, subcontractors and agents or any other person or entity arising out of
or in connection with the Exhibition howsoever caused whether or not such loss
or damage is caused or contributed to either directly or indirectly as a result of any
negligent or intentional acts, defaults, or omissions on the part of the Organiser, its
servants, employees, directors, subcontractors and agents. Notwithstanding the
indemnity hereby given, the Exhibitor undertakes to arrange appropriate third party
liability insurance.
9. Insurance Liability. Neither the Organisers nor the venue owners will be responsible
for the safety of any Exhibitor or any other person, any exhibit or property of any
Exhibitor or other person or for the loss or damage of, or destruction to same, by
theft or fi re or any other cause whatsoever, or for any loss or damage whatsoever
sustained by the Exhibitor for any reason whatsoever including but without prejudice
to the generality of the foregoing any defect in the building caused by fi re, storm,
tempest, lightning, national emergency, war, labour disputes, strikes or lock-outs,
civil disturbances, explosion, Inevitable accident, force major, or any other cause
not within the control of the Organisers or for any loss or damage occasioned, if by
reason of happenings of any such event the opening of the Exhibition is prevented
or postponed or delayed or abandoned, or the building becomes wholly or partially
unavailable for the holding of the Exhibition. The Exhibitor agrees and undertakes
to insure in their full replacement value the contents of his stand and all associated
equipment and materials.
10. The Exhibitor is responsible for the safety or his products display and stand.
During move out period, material should not be left unattended at any time.
11. It is the responsibility of the Exhibitor to leave their stand space clean and tidy
during the Exhibition and after moving out.
12. The Organisers reserve the right to postpone the holding of the Exhibition from
the set dates, and to hold the Exhibition on other dates as near to the original dates
as practicable, utilising the right only where circumstances necessitate such action
and without any liability to the Organisers.
13. If due to any unforeseen circumstances it is found necessary to close the
Exhibition on any day or days or to vary the hours the Exhibition is open the
Organisers reserve the right to do so, at their sole discretion.
14. The Organisers may from time to time add to or vary the foregoing rules and
regulations and do anything at their sole discretion they deem desirable for the
proper conduct of the Exhibition, provided that such amendments or additions do
not operate to diminish the rights reserved to the Exhibitor under this agreement and
shall not operate to increase the liabilities of the Organisers.
15. Cancellation of Space: In exceptional circumstances the Organisers will be
prepared to consider cancellation of their Contract with Exhibitors, but only if the
following conditions are complied with:
a) That the request for cancellation is submitted in writing;
b) That the Organisers are able to re-let the cancelled space in its entirety;
c) That the reason given for the request of the cancellations is, in the opinion of the
Organisers, well founded;
d) That the Exhibitor agrees that the Organisers shall retain 10 percent of the
contract price if the cancellation is accepted more than twelve months before the
Exhibition, 50 percent of the contract price if the cancellation is accepted after that
time but greater than three months before the opening of the Exhibition and 100
percent of the contract price if the cancellation is accepted within three months of
the opening of the Exhibition.
16. The Organisers reserve the right in unforeseen circumstances to amend or alter
the exact site of the location of the stand and the Exhibitor undertakes to agree to
any alteration to the site or the space re-allocated by the Organisers.
17. Conduct of Exhibitors and Representatives.
Annoyance: The Organisers reserve the right to stop any activity on the part of,
supplied by, promoted by or facilitated by any Exhibitor that may in the opinion of
the Organiser cause any annoyance, loss or damage of any kind to other Exhibitors,
Sponsors or visitors. Business must be conducted only from the Exhibitor’s own
stand and under no circumstances may this be carried out from a gangway or
elsewhere in the Exhibition.
Microphones: The use of microphones and announcements (amplifi ed or otherwise)
is permitted, but the volume must not be such as to cause annoyance to other
Exhibitors. The Organisers reserve the right to prohibit their use if in the Organisers’
opinion any annoyance is being caused.
Gangways: Any encroachment upon gangways or passages shall be deemed to
be a breach of contract and articles or goods found therein during the period of the
Exhibition may be removed by the Organisers or their agents and the Organisers
shall not be responsible for any loss thereto occasioned by such removal.
Publicity Material: Any publicity material shall be displayed and/or given away only
from within the Exhibitor’s own stand. Sponsorship activities shall only occur within
the area of the Exhibitor’s own stands roving masseurs, wandering dancers etc. will
not be allowed.
Competing Events: The Exhibitor shall not arrange competing events against any of
the offi cial Congress events without prior written approval by the Congress Organiser
and the convenor. All requests must be submitted no later than three months prior to
the commencement of the Congress.
Timing: Exhibitors shall ensure that events arranged by them before and after
Congress will not overlap with Congress activities. Breakfast Meetings must fi nish
15 minutes prior to the commencement of the program, and evening functions not
commence until 30 minutes after the end of the program.
18. The Organisers shall not be responsible for any damages claimed by any person
or persons who may be injured whilst in the area allotted to the Exhibitor and the
Exhibitor agrees to indemnify the Organisers in the event of any claim made against
the Organisers.
19. Right of Rejection. Exhibits are admitted to the Exhibition, and shall remain there,
solely on strict compliance with these Rules and Regulations. The Organisers reserve
the right to prohibit in whole or in part and reject any Exhibitor or his representative in
the case of failure to comply with the Rules and Regulations. There shall be no return
of payment if the Organisers deem such rejection or prohibition necessary.
20. No stand or area within a stand may be sublet in any manner without consent of
the Organisers.
21. If there is any inconsistency between the provisions of these Regulations and the
provisions of the Sponsorship Prospectus, these Regulations shall prevail.
22. Law of the Contract. The Contract is governed in all respects by the law of the
State of Victoria and any legal action arising under the Contract shall be litigated only
in the appropriate Court having jurisdiction.
Exhibition Regulations
worldbuildingcongress2013.com